I use Beorg for capturing and managing tasks on iOS. I'm using
Shortcuts to bring calendar entries in as meetings where I can capture
notes. Here's how:
A Quick Note About My Orgmode Setup
Each of the apps that write to my org files usually don't get allowed
to write to my main org files me.org (personal) and work.org
(professional). Each app gets its own file named refile-AppName.org -
even Org-capture itself. Thus I have refile-beorg.org,
refile-drafts.org, refile.org (for org-capture), etc.
I do this because different sync mechanisms behave better than others
and sometimes I work off-line. Once captured, I will then refile them
when I am in Emacs on my Mac.
If Beorg gets out of sync, then the files are appended with a number to
keep data from being overwritten. I think with the way iOS works there
is no way around this.
Setup Calendar
You need some calendar entries for this to be useful. The Shortcut
needs to use the native iOS calendar service. Maybe this Shortcut can
be modified to work with other calendars.
Setup Beorg
First, install [1]Beorg. While you can use Dropbox or WebDAV for your
sync service I am using iCloud.
Make sure your org-states are defined in the app settings including
MEETING as a Done state. Do not enable any calendars in the settings.
[img_0062.jpg]
Setup Shortcuts
Install [2]Shortcuts if you don't already have it. If it is a new
install, go ahead and launch it to see the introductory stuff.
[3]My shortcut is here. Click on the link while browsing this page from
your iOS device. Select install.
You now have the bare minimum for this to work, so run a test. The
Shortcut allows you to select multiple calendar entries. Pick just one,
select beorg in the share sheet, and make sure you change the state to
MEETING. Beorg should open and your meeting should be in the calendar.
Setup macOS
Make sure iCloud is set up. Once it is, create a symlink in your home
directory (after making sure there is nothing already using ~/org).
Create a symlink to your beorg document store:
ln -s ${HOME}/Library/Mobile Documents/iCloud~com~appsonthemove~beorg/Documents/
org ${HOME}/org
After that, copy all of your Orgmode files from the old locale into
${HOME}/org. This needs to be your master Orgmode location.
P.s. - if you want a command line shortcut to iCloud Documents, do
this:
ln -s ${HOME}/Library/Mobile Documents/com~apple~CloudDocs ${HOME}/iCloud
Setup Emacs and Orgmode
One main thing is to make sure all of your Orgmode file entries point
to the ${HOME}/org directory we created as a symlink above. Another
thing is to define MEETING as a done state. This way it will show up in
your agenda as a meeting and not in your task list.
How I Use It
First thing in the morning I run this to capture all of today's
meetings. When the share sheet opens, select beorg. As above, make sure
each entry is set for the MEETING state.
When it is ten minutes to meeting time, I get an alert on my watch from
beorg. In the meeting I have all the relevant information (or what's
available in the calendar entry) ready for me to take notes on any of
my Apple devices (except the watch).
Important note - if capturing meeting notes in Beorg, make sure you
open the entry from Files (along the bottom menu bar) and not from the
Agenda
At some point before or after the meeting I refile the entries to the
appropriate Orgmode target. Unless I'm using a non-Apple device, I
don't care where the entry is when I'm in the meeting.
Every week I archive the meetings after refiling any remaining open
tasks in the Next Actions. Sadly, Beorg cannot see archive files.
Wish List
Some of what I would do differently is out of my hands:
* Beorg doesn't yet support tags, for example. This is fixed as of 14
Nov 18.
* The PROPERTIES don't fold.
* If taking meeting notes in Beorg, you have to save regularly and
reopen the entry to prevent data loss.
* It'd be cool on iOS if I could pass the entry to Drafts for the
text editing and then pass it back to beorg for writing.
* I'd also love to be able to attach files from the calendar invite
to the entry.
* Beorg needs to save any open entries before the app sleeps in the
background.
I don't know if the x-callback-url scheme can handle entries as long as
some of the calendar events I capture, so I think the share sheet
approach is best for now.
UPDATE: The x-callback-URL scheme only supports 2048 total characters,
so many meeting invitations will not fit.
Ultimately, it would be great if Beorg did something like this Shortcut
for calendar entries when you tap them (when the calendar access is
enabled in Beorg's settings). Unfortunately it takes you to the
calendar entry in iOS Calendar.
I would love something for searching Orgmode archive files. Maybe
Devonthink-To-Go?
Notes
I used to use Dropbox for this. They've made some poor decisions about
their API and failed to upgrade the free storage amount. Also, many
corporate environments block Dropbox. However, a modified version of
the above pointing to a folder in Dropbox will work.
Conclusion
This is working for me, though it is far from frictionless. Got ideas
on how to improve on my workflow? Send them to me via the indie web.
Update: there is another version without the iOS Share Sheet available
[4]here.
Also on:
[5]Twitter
__________________________________________________________________
My original entry is here: [6]My Orgmode compatible iOS Shortcuts
Meeting Capture Workflow with Beorg. It posted Thu, 08 Nov 2018
11:22:29 +0000.
Filed under: emacs,
References
1.
https://itunes.apple.com/us/app/id1238649962?at=1000IJNU
2.
https://itunes.apple.com/us/app/id915249334?at=1000IJNU
3.
https://www.icloud.com/shortcuts/3a919360e76f4e95968a739c6cd4b6cb
4.
https://www.prjorgensen.com/2018/11/23/updated-orgmode-compatible-ios-shortcuts-meeting-capture-workflow-with-beorg/
5.
https://twitter.com/prjorgensen/status/1060523657204617217
6.
https://www.prjorgensen.com/?p=2255
