This story was originally published by U.S. State Dept and is unaltered.

(C) U.S. State Dept
This story was originally published by U.S. State Dept and is unaltered.
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System of Records Notices – Privacy Office [1]

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Date: 2025-05

The Privacy Act of 1974 establishes safeguards for the protection of certain records, which the federal government collects and maintains on United States citizens and aliens lawfully admitted for permanent residence. The Privacy Act only pertains to information that is maintained in a system of records (hereinafter called “system”), while a “record” is an item of information about an individual, including his or her name or some other identifier. A “system of records” is distinguished from other kinds of personal records in that a record in the system is retrieved by an individual’s name or other personal identifier.

Agencies are required to publish notices describing the existence and nature of a new or revised system in the Federal Register and to review and update these System of Records Notices (SORNs) biennially as necessary. A SORN is intended to inform the public of:

What kinds of personal information federal agencies maintain, How agencies limit the uses and disclosures of the information to only those compatible with the purpose for which the information was collected, and How an individual might request access or seek redress to their information.

Table 1 lists the Department’s new or modified SORNs. Table 2 lists the Department’s rescinded SORNs. Both tables are in alphabetical order.

Click here to access the list of final rules for published SORNs.

Prefatory Statement of Routine Uses PDF [12 KB]

*** FederalRegister.gov only covers documents published starting in January of 1994 (volumes 59-current). Documents published before 1993 (Volumes 1-58) may be available online at FDSys or via a Federal Depository Library . If the FR citation is not linked below please visit those websites*

For System of Records Notices prior to 2017, visit https://2009-2017.state.gov/privacy/c67219.htm.

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[1] Url: https://www.state.gov/system-of-records-notices-privacy-office/

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