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Professional perceptions of participatory practices in green stormwater infrastructure development [1]

['Mahsa Adib', 'Department Of Landscape Architecture', 'The Pennsylvania State University', 'University Park', 'Pennsylvania', 'United States Of America', 'Hong Wu', 'Travis Flohr']

Date: 2023-03

Participatory practices are essential for green stormwater infrastructure (GSI) development that addresses stormwater issues while providing other ecosystem benefits. However, few studies have examined barriers to community engagement experienced by GSI professionals, particularly which phases include public participation, the groups they target, and the engagement mechanisms selected. If and how professionals evaluated their engagement processes or outcomes also remain under-investigated. This study fills these critical gaps through a survey (n = 195) and key informant interviews (n = 17) of professionals and academics previously involved in GSI development. We reveal that engagement initiatives for GSI are hindered mainly by available resources, knowledge and perceptions, requirements, and the COVID-19 Pandemic. Public hearings/information sessions and design workshops/charrettes are the most frequently applied engagement mechanisms, and current participation practices focus primarily on early project stages. While most of the reported benefits, challenges, and best practices are aligned with well-recognized general community engagement guides, GSI community engagement is uniquely challenged by project technical complexity and the need for effective knowledge transfer and long-term stewardship. Finally, the significant gap in engagement assessments calls for allocating adequate resources for evaluation and advancing research on appropriate evaluative methods based on project type, community context, and evaluation purpose.

Copyright: © 2023 Adib et al. This is an open access article distributed under the terms of the Creative Commons Attribution License , which permits unrestricted use, distribution, and reproduction in any medium, provided the original author and source are credited.

This study addresses the above three fundamental research gaps by exploring the perspectives of planning and design professionals previously involved in community-engaged GSI projects. We specifically investigate the following four research questions:

Third, there is an increasing call for research that evaluates the community engagement process or outcomes in water management in general to identify best practices and promote accountability [ 30 , 31 ]. Currently, similar research occurs primarily within the field of public health [ 32 – 34 ]. However, empirical assessments in water management remain very limited, let alone studies explicitly assessing community-engaged GSI projects. Thus, we are left wondering if the overall process or specific engagement mechanisms produced the intended outcomes. Furthermore, only a few studies have integrated specific evaluative criteria related to the process, outcomes, and context as recommended in the literature [ 35 ]. For example, Coore [ 36 ] used residents’ attitudinal and behavioral change to evaluate the effectiveness of education in the form of a design charrette and brochures, reporting that the educational methods tested were largely ineffective in shifting attitudes and behaviors. More studies that apply scientifically rigorous measures to assess process-, outcome-, and context-related indicators are needed to inform ways to improve GSI engagement.

Second, the current community engagement literature lacks evidence-based guidance specific to GSI development. Investigations of the target audiences, engagement phases, and types of engagement methods remain lacking. In particular, guidance on the advantages, challenges, and best practices of engagement methods for GSI is absent. Although general community engagement guidelines are widely available, such as those by the US Environmental Protection Agency [ 28 ] and Community Places [ 29 ], they do not explicitly target the unique features of GSI projects. They also appear to be experience-informed rather than evidence-based, as they do not clearly indicate how the suggested best practices were derived.

There are several fundamental gaps in GSI-specific community engagement literature. First, few studies investigated the prevalence of community-engaged GSI projects in the first place, although many suggested that top-down decision-making remained the dominant approach [ 25 ]. Research concerning barriers primarily focused on those for GSI development in general rather than specifically for community engagement. Consequently, few studies synthesized the obstacles preventing engagement from occurring at the outset. Identifying strategies to overcome the potentially low occurrence of community-engaged GSI may be critical to addressing the social and cognitive barriers from the root of the problem.

Whereas the literature on general community engagement is abundant, those specifically concerning GSI remain limited. Previous research has primarily focused on the significance and benefits of community engagement. For example, Barclay & Klotz [ 14 ] explored the role of community engagement in GSI development; Campbell-Arvai & Lindquist [ 25 ] identified the importance of community engagement for establishing GSI objectives; Groff [ 26 ] assessed the importance of community-engaged GSI in citywide sustainability. These studies affirm the advantages of community engagement in fostering inclusive GSI design, democratizing the design, boosting citizen trust, and facilitating two-way knowledge transfer of both the scientific aspects of the projects and the contextual background of the place [ 27 ].

The social and cognitive barriers could be best addressed through the engagement of the affected community [ 6 ]. In a broader context, GSI development offers an opportunity to understand the barriers and issues in community engagement for water management on private properties or in other small-scale neighborhood settings. Because of GSI’s typical small size and decentralized nature, widespread adoption is critical for their benefits to emerge at the watershed scale [ 6 , 9 , 20 , 21 ]. Many adoptions inevitably occur on privately held properties in urban areas. For instance, of the 1,073 acres of GSI completed in Philadelphia, US, by the end of 2017, 847 (79%) were on private properties. Besides initial adoption, constant maintenance for these decentralized GSI facilities also requires considerable community engagement and dedication. Therefore, examining participatory practices in GSI will inform the challenges and solutions toward developing a more collaborative decision-making process in urban water management. As current urban water problems become increasingly multi-scale, complex, and uncertain, shifting away from the previous predominately technocratic approach is critical to addressing the rising conflicts among different users and interests [ 22 – 24 ].

Despite their benefits and potential to promote climate resiliency, GSI faces many implementation barriers, including those related to federal and city policies, governance, resources, and social perception [ 12 , 14 – 17 ]. Social and cognitive factors are among the most critical barriers [ 18 ]. These barriers are primarily rooted in the public’s negative mindset and attitudes toward GSI, their lack of knowledge about green and gray infrastructure benefits and challenges, their perceived risk on cost and performance of GSI practices, and their reluctance to accept maintenance responsibility [ 18 ]. In this context, Qi & Barclay [ 19 ] suggest that inadequate research on social and cognitive barriers may explain the delayed progress in GSI adoption to the necessary level for sustainable stormwater management and long-term capacity building.

As climate change continues to cause global changes, such as rising sea levels and intense rainfall [ 1 ], stormwater management is becoming an increasing concern for communities of all sizes [ 2 ]. To address stormwater challenges, communities across the US are taking a step forward to integrate green stormwater infrastructure (GSI) into their stormwater management systems [ 3 , 4 ]. GSI facilities, such as rain gardens and bioswales, use natural soil and vegetation processes to manage stormwater close to its source, thus restoring the hydrological and ecological functions of the urban landscape [ 5 ]. When planned and designed effectively, these facilities have been demonstrated to provide multiple co-benefits beyond hydrological functions alone, such as heat island mitigation [ 6 ], habitat creation [ 7 ], public education [ 8 ], aesthetic value [ 9 ], and recreation [ 10 ]. The potential for widespread GSI facilities to serve as an urban regeneration catalyst with multiple social and economic co-benefits is increasingly acknowledged, especially in the context of future climate uncertainty [ 11 – 13 ].

Second, thematic analysis [ 48 , 49 ] was used to analyze the qualitative data from the open-ended survey questions and interviews, primarily for the questions of GSI community engagement barriers and benefits, challenges, and best practices concerning specific engagement mechanisms. The general analysis process included: 1) two coders collaborated to familiarize themselves with the data by transcribing, reading, and rereading the data and noting down initial ideas; 2) initial codes were then generated by systematically color-coding data features across the entire dataset and collating data relevant to each code; 3) the codes were combined into potential themes and checked if the themes worked in relation to the coded extracts. The definitions and names for each theme were continuously refined throughout the coding process; 4) coders analyzed the selected extracts and related them to the research questions and literature to inform primary findings and implications. More specifically, for GSI engagement barriers, we developed an additional diagram to illustrate relationships among barriers through deductive coding [ 50 ]. Regarding best practices of engagement mechanisms, because the respondents also offered insights on success lessons in general, we extracted those and summarized them into six success lessons. Finally, to situate our findings of the benefits, challenges, and best practices of each engagement mechanism within the broader literature, we compared them with 21 internationally recognized guidelines developed for effective community engagement both in stormwater management and beyond ( S1 Table ) and identified unique best practices from our study.

We conducted all data analyses in Microsoft Excel and IBM SPSS. First, descriptive statistics and group comparison tests were employed for the quantitative survey data to identify patterns in the data and address specific research questions. In particular, the Wilcoxon Signed Ranks test [ 46 ], i.e., the non-parametric equivalent to the paired-samples t-test, was used to compare participants’ intended and achieved levels of engagement (RQ4). The Friedman test [ 47 ], a non-parametric repeated measures ANOVA test, was employed to compare the six evaluative criteria (i.e., appropriateness, context, knowledge, co-learning, relationship, and involvement) for participants’ applied mechanisms (RQ4).

For the key informant interviews, we contacted the survey subjects who expressed willingness to participate in follow-up studies and used the snowball sampling method to recruit more participants. Seventeen interviews that lasted 45 minutes on average were conducted over Zoom meetings from January to February 2021. During the sessions, the interviewees first introduced their background and experience in community-engaged GSI projects and then provided insights on the barriers to effective community engagement during the COVID-19 Pandemic. The Zoom interviews were not recorded. Prior to the interviews, a series of questions were prepared based on the survey results and the background and expertise of the interviewee. The interviewer kept records of the responses using the note-taking technique [ 39 ] during and post-interviews.

The survey instrument included four blocks of questions that corresponded with the four research questions. First, respondents who had not been involved in any community-engaged GSI projects were asked to elaborate on significant barriers (RQ1) in an open-ended question. Second, participants with previous experience were asked to provide information via multiple-choice questions on a project they had been significantly involved in regarding types of applied community engagement mechanisms, associated project phases, and targeted populations (RQ2). Third, participants were asked to specify a mechanism they found either most effective or challenging and provide inputs for its benefits, challenges, and best practices via three open-ended questions (RQ3). Fourth, for RQ4, participants were asked to specify whether any evaluation on engagement outcomes was conducted, the timing of the evaluation, and the intended and self-evaluated achieved level of engagement, i.e., inform, involve, consult, collaborate, and empower based on Arnstein’s Ladder of citizen participation [ 42 ]. Additionally, they were asked to specify the evaluative measures (i.e., methods used for evaluation such as surveys or interviews of engagement participants) and indicators for success (e.g., participation rate, project’s degree of completion) [ 35 ] using multiple-choice and open-ended questions. Finally, through a series of 8-point Likert-scale questions (1 = strongly disagree, 7 = strongly agree, and 8 = unsure), participants indicated their level of agreement with whether their mechanism selections reflected core community engagement principles and values. These included whether the mechanisms were appropriate for the project type (i.e., appropriateness), kept the community involved throughout the process (i.e., involvement) [ 43 ], suited community context well (i.e., context), collected critical local knowledge (i.e., knowledge), provided co-learning opportunities for both community and professionals (i.e., co-learning), and built a strong stakeholder relationship for long-term collaboration (i.e., relationship) [ 14 , 44 , 45 ].

The online survey was administered through the Qualtrics platform. We utilized the stratified and snowball sampling methods [ 40 ] to recruit both public and private sector planning and design professionals previously involved in GSI projects on a national scale. For the stratified sampling specifically, we used the American Society of Landscape Architects (ASLA) National Firm Finder Tool to identify firms within 50 miles of the largest city in every state. Here, proximity to city centers was used as a proxy to capture firms more likely to have adequate resources to conduct community engagement. An email list with 547 contacts was compiled for survey distribution. The survey link was also published in several States’ ASLA newsletters, EPA’s NPSINFO Listserv (NPS stands for Nonpoint Source), and the Chesapeake Bay Program Newsletter. Additionally, because referrals will supplement the initial sampling strategies to augment the sample size, we broadened our sampling frame by asking participants to help forward the survey link to people familiar or experienced with community-engaged GSI initiatives. To estimate the appropriate sample size, we used Qualtrics’ embedded “sample size calculator” tool [ 41 ] and obtained a suggested sample size of 187 based on an estimated population size of 600, 90% confidence level, and 5% margin of error. As a result, we concluded the survey in February 2021 after exhausting our research resources and confirming the ~200 samples received were of sufficient quantity and quality.

Ethical clearance for the research was obtained from Penn State University’s Institutional Review Board. The study (protocol 00014929) was deemed exempt. The online survey consent was granted by voluntary survey completion. Verbal informed consent was collected from all informants prior to the beginning of the interviews.

We applied mixed-methods research ( Fig 1 ), integrating an online survey (June 2020 to February 2021) and key informant interviews (January–February 2021) of planning and design professionals with experience in community-engaged GSI development [ 37 ]. The survey and interviews complemented each other in collecting both quantitative (for RQ2 and RQ4) and qualitative data (for RQs 1–4). We first adopted the survey method because it offers an efficient and inexpensive means of gathering a large amount of information from a target population (i.e., GSI professionals) and exploring the general trends as well as underlying reasons [ 38 ]. However, because the survey was administered during the COVID-19 Pandemic and preliminary analysis in late 2020 revealed the need to collect more in-depth insight into how the Pandemic affected community engagement (RQ1), we added follow-up key informant interviews [ 39 ] in early 2021 as an adjustment to the research methods to investigate specific Pandemic-related barriers. No incentives were provided to the survey or interview participants.

3. Results and discussion

A total of 195 survey responses from over 27 states (S2 Table) were collected. Participants belong to a variety of organizations, including private landscape architecture and multi-disciplinary firms (58%), local governments or other public sectors (32%), and academic organizations (10%). The size of the organizations varied from six to over 100 employees. A total of 147 respondents (75%) had participated in community-engaged GSI projects, while 48 (25%) had not. The former worked on GSI projects of various scales, including 41% at the community scale (e.g., green streets, community parks), 37% at the site scale (e.g., rain gardens, green roofs), and 22% at the watershed scale (e.g., series of BMPs throughout the watershed such as riparian buffers and constructed wetlands). The 17 interviewees also belong to a variety of organizations (S3 Table), including private firms (n = 10), government agencies and non-profit organizations (n = 5), and academic institutions (n = 2).

3.1 Perceived barriers to community-engaged GSI Results for perceived community engagement barriers were derived from both open-ended survey responses and interviews. First, 45 open-ended responses were received from the 48 survey participants with no prior GSI community engagement experience. Sixty-three percent of the 48 participants indicated intention or initial efforts to engage the community but could not due to various barriers. Four major categories of perceived barriers emerged from the thematic analysis (Table 1), including resources (mentioned by 52% of participants), knowledge and perception (46%), requirements (40%), and the COVID-19 Pandemic (19%). The resource and knowledge and perception categories showed some overlap with the COVID-19 Pandemic category, especially in terms of funding and time constraints and professionals’ lack of knowledge of effective online engagement mechanisms. Within each category, the most frequently mentioned subtypes are budget shortage, professionals’ lack of knowledge of effective engagement mechanisms, absence of requirements/incentives, and pandemic health and safety protocols, respectively. PPT PowerPoint slide

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TIFF original image Download: Table 1. Barriers to community engagement perceived by the survey participants and interviewees. https://doi.org/10.1371/journal.pwat.0000084.t001 Second, the follow-up interview indicated five major types of barriers explicitly related to COVID-19 (Table 1). Communities’ unfamiliarity with and limited access to new modes of engagement and available time, budget, and staff resources were more frequently mentioned than infrastructure capability to support new modes of engagement and the capabilities of available tools. The diagram developed through deductive coding illustrated the ranking of the perceived barriers and their relationships (Fig 2). Overall, the lack of requirements and resource constraints (e.g., budget, time) appear to be foundational factors influencing the knowledge and perceptions of clients, professionals, and the public. More specifically, the public’s lack of knowledge of GSI benefits and the clients’/professionals’ lack of knowledge of community engagement benefits contributed to their lack of interest in community engagement. In addition, the professionals’ lack of knowledge of effective engagement mechanisms also inhibited engagement, which was exacerbated by the COVID-19 Pandemic. PPT PowerPoint slide

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TIFF original image Download: Fig 2. Barriers to initiating community engagement in GSI development. https://doi.org/10.1371/journal.pwat.0000084.g002 The findings of perceived barriers offer four major implications. First, the lack of regulations and incentives in public engagement, as a potential root cause of resources, knowledge, and perception limitations, needs to be addressed [51]. Stormwater regulations in the US associated with the Clean Water Act are administered under USEPA’s MS4 (Municipal Separate Storm Sewer Systems) Program at the permit instead of project level. However, EPA [52] recently reviewed the final individual and general MS4 permits issued through August 2021 and did not find “Public Participation and Involvement,” one of the six minimum control measures, to be a common requirement of reviewed permits, although “Public Education and Outreach” was commonly required. Furthermore, of the seven states that included the “Public Participation and Involvement” requirement, a majority only specify the minimum number (1–5) of involvement activities required for compliance [52]. Therefore, the extent and quality of public engagement in MS4 programs need improvement. To do so, the permits need to specify more details on, for example, the types of projects requiring engagement, procedures to ensure adequate resource allocation, incentives for developers, and reporting standards. Second, ensuring allocating adequate funds and time to community engagement in the planning phase is essential to address the fundamental resource challenge [53]. The result that limited funding and time were the most frequently cited barriers (52%) by our survey participants echoes previous findings [14, 54]. Project budgets and schedules often cannot accommodate the substantial funds and time needed for sustaining participation in multiple project stages, which is critical for developing relationships, building trust, and strengthening collaborations. Therefore, adopting appropriate regulations and incentives and educating decision-makers about the necessity and benefits of community engagement will be essential to increase resource allocation at the onset of the project. In addition, distinguishing needed vs. desired engagement activities for each phase when developing the engagement plan can help ensure a basic budget is allocated for essential activities [53]. Third, the frequently mentioned knowledge and perception challenges align with the abundant literature that characterizes perceptual and cognitive barriers as one of the most significant obstacles to GSI implementation [18, 19]. The two top barriers reported here, i.e., the professionals’ lack of knowledge of effective engagement mechanisms and the perceived inadequate public understanding of GSI benefits, emphasize the importance of best practice guidelines and training for professionals and broader and more effective science communication for the public [14, 55]. Fourth, the explicit COVID-19-related challenges, namely time, budget, staff limitations, and communities’ unfamiliarity with and limited access to new modes of engagement, reveal the need to increase future resilience to resource shortages and develop a hybrid community engagement framework integrating traditional in-person and web-based engagement methods. Additionally, enhancing the capabilities and availability of tools and ensuring adequate infrastructure to support new modes of engagement will help sustain meaningful community engagement in the face of future pandemics [56, 57].

3.2. Types, targets, and phases of engagement mechanisms 3.2.1. Engagement mechanism types. The survey participants reported seven major types of engagement mechanisms (Fig 3A), including public hearing/information session, design workshop/charrette, focus group, interview, online mapping, survey, and community events (listed from the most to least frequently cited). Other mechanisms included online engagement through social media, websites and newsletters, targeted mailers, banners, and site signage. A majority (76%) of the respondents used multiple mechanisms during the single project they chose to discuss, while 24% used a single mechanism. The mechanisms’ ability to reach different audiences, client requirements or regulations, available resources (e.g., budget, staff, and time), and ease of use were listed as primary reasons for mechanism selection in participants’ open-ended responses. PPT PowerPoint slide

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TIFF original image Download: Fig 3. Types (A), targets (B), and phases (C-E) of engagement mechanisms. https://doi.org/10.1371/journal.pwat.0000084.g003 3.2.2. Targeted populations and role of community. Next, regarding the targeted populations, existing GSI programs try to involve a broad spectrum of stakeholders, including local elected officials, government planners, special interest groups/NGOs, and citizen individuals and groups (Fig 3B). As expected, citizen individuals and groups were the most common targets of all engagement mechanisms except for online mapping, for which local government planners were the primary targets. Local elected officials were the least frequently mentioned target than the other groups, except during public hearings/information sessions where special interest groups/NGOs were the least involved. While our study began to identify major audiences and related phases, future work should continue to assess the need to broaden the stakeholder network as well as gaps in community representation [58]. Regarding roles of the community, 116 open-ended responses were received and categorized into four major types: visioning and providing initial input during various project phases (64%), consulting and providing feedback for conceptual design, design review, final design, and implementation (44%), participating in construction and maintenance (16%), educating other community members as champions and serving as long-term stewards (10%). 3.2.3. Mechanisms for various phases. Regarding project phases, the majority (69%) of respondents engaged the community during multiple phases (Fig 3C). However, current practices mostly focused on the two early phases, i.e., planning and decision-making (73%) and conceptual design (54%). Design development (26%), construction (23%), and maintenance (24%) had similar lower frequencies (Fig 3D). A very low percentage (9%) of projects maintained engagement for four or all five phases, consistent with previous findings [59]. The application frequencies of various engagement mechanisms showed distinguishing patterns for different phases (Fig 3E). For example, mechanisms were applied relatively equally for planning and design development (e.g., 20–21% for three mechanisms in the design development phase). In contrast, community events and training sessions (30%) were the predominant modes of engagement for the construction and maintenance phases. Overall, the above results about the most applied mechanisms (public hearings/information sessions and design workshops/charrettes), the community’s primary roles (envisioning ideas and providing input/feedback), and most underserved project phases (construction and maintenance) underscore the need to extend engagement into the construction and maintenance phases while fostering the community’s role as long-term stewards [60]. Keeping the community engaged during construction and maintenance helps them understand how GSI functions and what maintenance activities are required to sustain facility performance, meanwhile helping to avoid construction and maintenance errors that can severely compromise long-term performance and community acceptance [61]. Such engagement also encourages community members to voluntarily contribute to maintenance and become dedicated stewards of those projects.

3.3. Benefits, challenges, and best practices Next, we gathered open-ended survey responses about the mechanisms’ benefits (115), challenges (66), and best practices (65). They were organized into seven categories: inclusivity, interactivity/transparency, quality of input, knowledge transfer effectiveness, cost/time effectiveness, flexibility, and influence (see examples in Fig 4 and the full summary in S5 Table). These categories were drawn from the community engagement core values and principles suggested by the International Association for Public Participation [62]. The most frequently mentioned benefits were related to the quality of input, followed by knowledge transfer and cost/time effectiveness, indicating that respondents may have prioritized these criteria to select mechanisms that can effectively and accurately capture community needs [14, 42] and foster education on the topic [63]. In contrast, the most frequently mentioned challenges were related to flexibility, inclusivity, and interactivity/transparency, while the most frequently mentioned best practices addressed two of the same categories—flexibility and inclusivity, in addition to input quality (Fig 4). Although some of the recommended best practices began to address the challenges listed, additional research would be necessary to tackle the remaining gaps within resource and time constraints. PPT PowerPoint slide

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TIFF original image Download: Fig 4. Examples of benefits, challenges, and best practices of each engagement mechanism. https://doi.org/10.1371/journal.pwat.0000084.g004 While most of the above findings align with recommendations from the 21 community engagement guidelines mentioned above, six unique best practices emerged (see asterisks in Fig 4); three out of six were for online mapping. These unique best practices emphasize the importance of actively seeking transparent interaction and knowledge transfer among diverse populations. The three best practices for online mapping begin to fill the gap in integrating online with traditional in-person engagement tools. However, more studies are required to address the lack of guidelines on hybrid engagement. Besides specific best practices for each mechanism, six general success lessons also emerged, including 1) performing and presenting analyses to quantify the projects’ stormwater issues; 2) engaging city regulatory review staff and approval agencies in the early design stage; 3) hands-on design activities such as breaking down precedent projects by components and allowing community members to select individual elements; 4) keeping the community engaged during installation; 5) conducting maintenance training sessions and funding multi-year follow-up tasks to keep the community involved in maintenance; 6) promoting the project in the entire community to raise awareness of GSI benefits and broaden GSI implementation in other areas of the community. These success lessons highlight several qualities suggested by literature as critical to GSI development: specifically addressing technical complexity, enhancing knowledge transfer, and supporting long-term stewardship [19, 60]. More specifically, GSI projects’ technical complexity underscores the importance of showing (e.g., via site runoff calculation demonstrations) instead of telling the community how stormwater issues can be addressed explicitly in their neighborhoods. Additionally, engaging regulatory agencies early on will help avoid unnecessary design revisions and facilitate approval. Furthermore, as mentioned before, hands-on design activities, engagement during construction, and maintenance training sessions are effective knowledge transfer strategies that make the structure and operation of the systems comprehensible and encourage long-term stewardship. Last but not least, continuous efforts to promote the project within and beyond the community where the project is installed are essential for sustaining public support.

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