ACCOUNTS RECEIVABLE
RECEIVABLE � i� � simpl� account� receivabl� progra� fo� us� �
b�� a� individua� o� smal� business�� Th� progra� permit� eithe� �
postin� t� a� account� o� generatin� � monthl� statement.
RECEIVABLE � require� � nam� an� addres� fil� previousl� �
create� b� th� use� wit� th� progra� NAD �
Th� progra� i� initiate� b�� typin� RECEIVABLES �� an� � �
carriage return. The screen is cleared and the message
ACCOUNTS RECEIVABLE PROGRAM PACKAGE
CHOSE FROM EITHER:
(1) POST TO AN ACCOUNT
(2) GENERATE AN STATEMENT
ENTER THE NUMBER OF YOUR CHOICE
i� displayed� Regardles� o� you� choice� th� progra� wil� promp� �
with the message:
ENTER NAME & ADDRESS FILE AS DRIVE:NAME.EXT
Ente� th� nam� o� th� fil� a� i� wa� create� b� th� nam� an� �
addres� progra� (e.g�� B:OFFICE.NAD)�� RECEIVABLES wil� nex� as� �
for the name of the account:
ENTER THE NAME OF ACCOUNT _____________________________
Yo�� shoul� ente� th� nam� precisel� a� i� i� liste� i� th� fil� �
o� nam� an� addresses�� Not� tha� u� t� 3� letter� o� space� ma� �
b� use� (number� ar� treate� a� letters)�� Th� progra� wil� the� �
ask
IS THIS A NEW ACCOUNT? Y/N
I� yo� ente� � 'Y'�� Versio� 1.� o� RECEIVABLES �� wil� promp� yo� �
t� exi� t� th� CP/� operatin� syste� (b� typin� � contro� C)� an� �
ente� th� nam� an� addres� (account� int� th� appropriat� fil� �
prio� t� runnin� RECEIVABLES. Enterin� a� 'N� wil� permi� th� �
program to search the file for the account.
I� yo� hav� selecte� th� firs� men� option-- pos� t� a� �
account-- RECEIVABLES wil� prompt
I� THI� TH� FIRS� INVOIC� EVE� POSTE� T� THI� ACCOUNT� Y/N
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B� careful� Not� tha� th� questio� is� i� thi� th� firs� invoic� �
EVER poste� t� thi� account�� Excep� fo� th� ver� firs� tim� th� �
progra� i� ru� fo� � particula� account�� th� answe� t� thi� �
questio� shoul� b� 'N' .
I� yo� hav� selecte� th� secon� men� option-- generat� � �
statement-- th� latte� questio� i� no� asked.
A� thi� poin� i� ou� discussion�� i� i� necessar�� t� �
elaborat� � littl� o� ho� RECEIVABLES an� NAD � actuall�� work� �
Eac� tim� � nam� an� addres� i� entere� t� th� file�� NAD assign� �
a� accoun� numbe� t� th� record� (Th� accoun� numbe� i� actuall� �
th� recor� number.� Afte� yo� ente� th� nam� o� th� file�� an� �
th� account�� RECEIVABLES � locate� th� accoun� i� th� nam� an� �
addres� file��� an� read� th� accoun� number�� I� yo�� ar� �
generatin� � statement� i� searche� th� assigne� dis� (i� assume� �
tha� bot� th� nam� an� addres� file�� an� th� fil� o� invoices� �
ar� bot� o� th� sam� drive!� fo� � fil� whos� nam� i� th� accoun� �
number�� an� whos� extensio� i� 'INV'� Fo� example� i� th� thir� �
recor� o� th� nam� an� addres� fil� B:OFFICE.NAD� i� 'ACM� LUMBE� �
YARDӠ� 234�� BROADROCˠ ROAĠ RICHMONĠ VIRGINI�� 2322��� SALE� �
MANAGER'��� RECEIVABLES �� wil젠 pos� invoice� t th堠 fil� �
'B:0003.INV'�� an� rea� fro� thi� fil� whe� generatin� � monthl� �
statement.
I� yo� wis� t� se� th� curren� invoices� an� balance� fo� �
� particula� account� bu� d� no� wis� t� generat� � statement� do �
NOT selec� men� optio� tw� (generat� � statement)� Rather� chos� �
th� firs� optio� (pos� t� a� account)�� an� exi� directl� t� th� �
fil� listin� a� detaile� below.
Thi� i� becaus� RECEIVABLES automaticall� (l� write� th� �
entir� .IN� fil� fo� th� accoun� t� � ne� fil� identifie� b�� th� �
mont� o� th� statement� an� (2� re-create� th� .IN� fil� wit� th� �
balanc� du� fro� th� statement�� Fo� example�� i� � statemen� i� �
generate� fo� Acm� Lumbe� Yards� fo� th� mont� o� September� and�
th� tota� du� fo� tha� mont� (statement� i� 126.89�� the� al� th� �
invoice� previousl� file� i� B:0003.IN� wil� b� writte� int� th� �
fil� B:0003.SEP�� an� th� fil� B:0003.IN� wil� contai� onl�� th� �
balanc� 126.89�� I� October�� th� ol� balanc� wil� b� identifie� �
o� th� statemen� a� 'PREVIOU� BALACE� an� adde� t� an�� invoice� �
posted during October, to equal the balance due for October.
I� i� suggested�� tha� whe� yo� pos� th� paymen� fo� th� �
previou� month'� statement�� tha� yo� us� th� word� 'PRIOR� 'BAL-�
ANCE� fo� th� invoic� numbe� an� purchas� orde� number�� respec-�
tively�� Thi� wil� neatl� identif� � paymen� o� th� subsequen� �
statement (and distinguish a payment from any other credit).
Whe� th� secon� men� optio� i� selected�� th� progra� �
prompts across the top of the screen with
MO/DA/YR INVOICE # PURCH ORDER # AMOUNT CORRECT
Ente� eac� piec� o� informatio� followe� b� � carriag� return� ��
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Excep� fo� th� amount�� letter� an� number� ar� considere� th� �
same�� Henc� a� invoic� numbe� o� R6574-� i� permissible�� Onl� �
tw� character� ar� permitte� fo� th� month�� da� o� year�� Th� �
invoic� numbe� ma� hav� u� t� si� characters�� an� th� purchas� �
orde� number�� u� t� l0�� Th� amoun� i� considere� � 'real� �
number� an� ma� hav� th� rang� -99,999.9� t� +99,999.99� Ente� � �
'-� sig� i� fron� o� th� amoun� i� i� i� � credi� t� th� account� �
�� positiv� sig� ('+'� doe� no� nee� t� b� entere� i� th� amoun� �
i� � debi� t� th� account� Th� progra� wil� automatical� positio� �
th� curso� afte� eac� entr� (carriag� return)�� Th� las� entry� �
unde� th� 'CORRECT� column�� i� eithe� � 'Y� o� a� 'N'�� distin-�
guishin� whethe� th� informatio� i� correc� o� incorrec� a� �
entered�� respectively�� I� yo� ente� � 'N'�� th� progra� wil� �
promp� wit� � men� representin� eac� entry� Selec� th� numbe� �
correspondin� t� th� firs� piec� o� incorrec� information�� an� �
ente� th� numbe� followe� b� � carriag� return� Th� progra� wil� �
eras� th� incorrec� entry�� repositio� th� curso� an� awai� th� �
re-entr�� o� th� information�� Yo� ma� continu� t� correc� th� �
informatio� unti� i� i� entirel� correct�� A� tha� point� selec� �
th� numbe� correspondin� t� 'Al� informatio� i� correc� a� en-�
tered'�� Th� progra� wil� eras� th� correctio� prompt� an� posi-�
tio� th� curso� fo� th� nex� lin� o� information�� Versio� 1.� �
doe� no� permi� correctio� o� th� informatio� afte� i� ha� bee� �
writte� t� th� dis� fil� (i.e� afte� yo� hav� answere� 'Y� t� th� �
'CORRECT� prompt)�
Versio� 1.� o� RECEIVABLES ha� on� peculiarity� Th� ver� �
firs� tim� ever�� yo� pos� invoice� t� � particula� account�� yo� �
ma�� ente� onl� thre� befor� th� progra� as� yo� whethe� yo� wan� �
� listin� o� th� file�� I� thi� i� al� yo� hav� t� post�� the� �
decid� whethe� yo� wan� th� listing� and/o� exi� fro� th� progra� �
a� describe� below�� However� i� yo� hav� mor� invoice� t� post� �
answe� 'N�� t� th� listin� prompt�� an� 'Y� t� th� nex� promp� �
askin� whethe� yo� wis� t� pos� t� anothe� account� Re-ente� th� �
account name when prompted, and continue posting.
Onc� yo�� hav� poste� t� � give� account�� yo�� ma� �
subsequentl�� ente� a� man� invoice� a� yo� desir� a� an�� on� �
time� RECEIVABLES wil� no� permi� scrollin� o� th� scree� durin� �
entr� o� th� information� Whe� th� scree� i� full� i� wil� clea� �
th� screen�� rewrit� th� prompts�� an� repositio� th� cursor� fo� �
you to continue.
Whe� yo� hav� finishe� enterin� al� th� invoice� yo� hav� �
fo� � particula� account�� ente� � '00' fo� th� month� � carriag� �
return�� an� � carriag� retur� fo� th� day� year� invoic� number� �
an� purchas� orde� number�� Ente� � '0' fo� th� amoun� an� � 'Y' �
fo� 'CORRECT'� Th� progra� wil� the� prompt
DO YOU WANT A LISTING OF THE FILE? Y/N
I� yo� sa� 'Y'� i� wil� as� whethe� yo� wan� � 'HARDCOPY'� � 'Y� �
wil� caus� th� progra� t� lis� th� fil� (includin� th� curren� �
balance� o� you� printer�� A� 'N� wil� caus� th� progra� t� lis� �
th� fil� an� balanc� o� you� CRT�� A� usual�� scrollin� wil� b� ��
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inhibited�� an� whe� th� scree� i� full�� yo� wil� b� aske� t� �
ente� � carriag� retur� t� continue�� I� ther� i� mor� tha� on� �
pag� o� listing�� th� page� ar� numbered�� I� addition�� th� ac-�
coun� nam� an� addres� i� printe� o� displaye� a� th� to� o� th� �
firs� page�� Th� balanc� i� writte� a� th� botto� o� th� las� �
pag� o� th� statement� Credit� ar� clearl� identified.
Afte� th� listin� i� complete� o� i� yo� hav� decide� no� �
t� lis� th� file�� th� progra� wil� as� yo� whethe� yo� wis� t� �
pos� invoice� t� anothe� account�� I� yo� do�� ente� � 'Y'�� an� �
th� accoun� nam� whe� aske� t� d� so�� I� yo� d� no� wis� t� �
ente� an� furthe� invoices�� ente� a� 'N'�� an� th� progra� wil� �
exi� t� th� CP/� operatin� system�
I栠 yo�� hav� selecte� men�� optio� tw� (generat� � �
statement)� th� progra� will� afte� promptin� yo� fo� th� accoun� �
name� an� whethe� i� i� � ne� account� as� yo� fo� th� month� da� �
an� yea� o� th� statement�� Ente� thi� informatio� NUMERICALLY� �
Fo� example�� i� th� dat� o� th� statemen� i� Septembe� 5�� l981� �
ente� '09� carriag� return�� '05� carriag� return� '81� carriag� �
return�� RECEIVABLES use� thi� dat� t� generat� th� extensio� o� �
th� monthl� fil� (a� describe� above�� e.g�� B:0003. SEP )�� an� a� �
the date for the 'PRIOR BALANCE' written to the .INV file.
A� wit� th� firs� optio� (postin� t� a� account)�� yo� �
ma� eithe� lis� th� statemen� o� th� CRT�� o� prin� th� statemen� �
on your printer.
Afte� th� progra� generate� th� statement� yo� wil� agai� �
hav� th� opportunit� t� eithe� generat� additiona� statement� fo� �
othe� accounts� o� exi� t� th� CP/� operatin� system�
D� NO� FORGE� THA� TH� .IN� FIL� I� RE-WRITTE� EACȠ TIM� �
�� STATEMEN� I� GENERATED�� Th� informatio� i� no� lost�� I� i� �
writte� int� th� accoun� fil� wit� a� extensio� representin� th� �
firs� thre� letter� fo� th� mont� o� th� statement�� Als� �
remembe� tha� th� .NAD�� .IN� an� monthl� fil� ar� al� maintaine� �
o� th� 'B' drive.
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