ACCOUNTS RECEIVABLE



             RECEIVABLE � i� � simpl� account� receivabl� progra� fo� us� �
       b�� a� individua� o� smal� business�� Th� progra� permit� eithe� �
       postin� t� a� account� o� generatin� � monthl� statement.

             RECEIVABLE � require� � nam� an� addres� fil� previousl� �
       create� b� th� use� wit� th� progra�  NAD �

            Th� progra� i� initiate� b�� typin�  RECEIVABLES �� an� � �
       carriage return.  The screen is cleared and the message

                       ACCOUNTS RECEIVABLE PROGRAM PACKAGE

                              CHOSE FROM EITHER:

                            (1) POST TO AN ACCOUNT
                           (2) GENERATE AN STATEMENT

                        ENTER THE NUMBER OF YOUR CHOICE


       i� displayed�  Regardles� o� you� choice� th� progra� wil� promp� �
       with the message:

                  ENTER NAME & ADDRESS FILE AS  DRIVE:NAME.EXT

       Ente� th� nam� o� th� fil� a� i� wa� create� b� th� nam� an� �
       addres� progra� (e.g�� B:OFFICE.NAD)��   RECEIVABLES  wil� nex� as� �
       for the name of the account:

            ENTER THE NAME OF ACCOUNT _____________________________

       Yo�� shoul� ente� th� nam� precisel� a� i� i� liste� i� th� fil� �
       o� nam� an� addresses��  Not� tha� u� t� 3� letter� o� space� ma� �
       b� use� (number� ar� treate� a� letters)��  Th� progra� wil� the� �
       ask

                            IS THIS A NEW ACCOUNT? Y/N

       I� yo� ente� � 'Y'�� Versio� 1.� o�  RECEIVABLES �� wil� promp� yo� �
       t� exi� t� th� CP/� operatin� syste� (b� typin� � contro� C)� an� �
       ente� th� nam� an� addres� (account� int� th� appropriat� fil� �
       prio� t� runnin�  RECEIVABLES.   Enterin� a� 'N� wil� permi� th� �
       program to search the file for the account.

               I� yo� hav� selecte� th� firs� men� option-- pos� t� a� �
       account--  RECEIVABLES  wil� prompt

            I� THI� TH� FIRS� INVOIC� EVE� POSTE� T� THI� ACCOUNT� Y/N


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       B� careful�  Not� tha� th� questio� is� i� thi� th� firs� invoic� �
        EVER poste� t� thi� account��  Excep� fo� th� ver� firs� tim� th� �
       progra� i� ru� fo� � particula� account�� th� answe� t� thi� �
       questio� shoul� b�  'N' .

               I� yo� hav� selecte� th� secon� men� option-- generat� � �
       statement-- th� latte� questio� i� no� asked.

               A� thi� poin� i� ou� discussion�� i� i� necessar�� t� �
       elaborat� � littl� o� ho�  RECEIVABLES  an�  NAD � actuall�� work�  �
       Eac� tim� � nam� an� addres� i� entere� t� th� file��  NAD  assign� �
       a� accoun� numbe� t� th� record�  (Th� accoun� numbe� i� actuall� �
       th� recor� number.�  Afte� yo� ente� th� nam� o� th� file�� an� �
       th� account��  RECEIVABLES � locate� th� accoun� i� th� nam� an� �
       addres� file��� an� read� th� accoun� number��  I� yo�� ar� �
       generatin� � statement� i� searche� th� assigne� dis� (i� assume� �
       tha� bot� th� nam� an� addres� file�� an� th� fil� o� invoices� �
       ar� bot� o� th� sam� drive!� fo� � fil� whos� nam� i� th� accoun� �
       number�� an� whos� extensio� i� 'INV'�  Fo� example� i� th� thir� �
       recor� o� th� nam� an� addres� fil� B:OFFICE.NAD� i� 'ACM� LUMBE� �
       YARDӠ�  234�� BROADROCˠ ROAĠ RICHMONĠ VIRGINI�� 2322��� SALE� �
       MANAGER'���  RECEIVABLES �� wil젠 pos� invoice� t th堠 fil� �
       'B:0003.INV'�� an� rea� fro� thi� fil� whe� generatin� � monthl� �
       statement.

               I� yo� wis� t� se� th� curren� invoices� an� balance� fo� �
       � particula� account� bu� d� no� wis� t� generat� � statement� do �
        NOT  selec� men� optio� tw� (generat� � statement)�  Rather� chos� �
       th� firs� optio� (pos� t� a� account)�� an� exi� directl� t� th� �
       fil� listin� a� detaile� below.

               Thi� i� becaus�  RECEIVABLES  automaticall� (l� write� th� �
       entir� .IN� fil� fo� th� accoun� t� � ne� fil� identifie� b�� th� �
       mont� o� th� statement� an� (2� re-create� th� .IN� fil� wit� th� �
       balanc� du� fro� th� statement��  Fo� example�� i� � statemen� i� �
       generate� fo� Acm� Lumbe� Yards� fo� th� mont� o� September� and�
       th� tota� du� fo� tha� mont� (statement� i� 126.89�� the� al� th� �
       invoice� previousl� file� i� B:0003.IN� wil� b� writte� int� th� �
       fil� B:0003.SEP�� an� th� fil� B:0003.IN� wil� contai� onl�� th� �
       balanc� 126.89��  I� October�� th� ol� balanc� wil� b� identifie� �
       o� th� statemen� a� 'PREVIOU� BALACE� an� adde� t� an�� invoice� �
       posted during October, to equal the balance due for October.

               I� i� suggested�� tha� whe� yo� pos� th� paymen� fo� th� �
       previou� month'� statement�� tha� yo� us� th� word� 'PRIOR� 'BAL-�
       ANCE� fo� th� invoic� numbe� an� purchas� orde� number�� respec-�
       tively��  Thi� wil� neatl� identif� � paymen� o� th� subsequen� �
       statement (and distinguish a payment from any other credit).

               Whe� th� secon� men� optio� i� selected�� th� progra� �
       prompts across the top of the screen with

        MO/DA/YR   INVOICE #   PURCH ORDER #     AMOUNT           CORRECT

       Ente� eac� piec� o� informatio� followe� b� � carriag� return�  ��

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       Excep� fo� th� amount�� letter� an� number� ar� considere� th� �
       same��  Henc� a� invoic� numbe� o� R6574-� i� permissible�� Onl� �
       tw� character� ar� permitte� fo� th� month�� da� o� year��  Th� �
       invoic� numbe� ma� hav� u� t� si� characters�� an� th� purchas� �
       orde� number�� u� t� l0��  Th� amoun� i� considere� � 'real� �
       number� an� ma� hav� th� rang� -99,999.9� t� +99,999.99�  Ente� � �
       '-� sig� i� fron� o� th� amoun� i� i� i� � credi� t� th� account� �
       �� positiv� sig� ('+'� doe� no� nee� t� b� entere� i� th� amoun� �
       i� � debi� t� th� account� Th� progra� wil� automatical� positio� �
       th� curso� afte� eac� entr� (carriag� return)��  Th� las� entry� �
       unde� th� 'CORRECT� column�� i� eithe� � 'Y� o� a� 'N'�� distin-�
       guishin� whethe� th� informatio� i� correc� o� incorrec� a� �
       entered�� respectively��  I� yo� ente� � 'N'�� th� progra� wil� �
       promp� wit� � men� representin� eac� entry�  Selec� th� numbe� �
       correspondin� t� th� firs� piec� o� incorrec� information�� an� �
       ente� th� numbe� followe� b� � carriag� return�  Th� progra� wil� �
       eras� th� incorrec� entry�� repositio� th� curso� an� awai� th� �
       re-entr�� o� th� information��  Yo� ma� continu� t� correc� th� �
       informatio� unti� i� i� entirel� correct��  A� tha� point� selec� �
       th� numbe� correspondin� t� 'Al� informatio� i� correc� a� en-�
       tered'��  Th� progra� wil� eras� th� correctio� prompt� an� posi-�
       tio� th� curso� fo� th� nex� lin� o� information��  Versio� 1.� �
       doe� no� permi� correctio� o� th� informatio� afte� i� ha� bee� �
       writte� t� th� dis� fil� (i.e� afte� yo� hav� answere� 'Y� t� th� �
       'CORRECT� prompt)�

               Versio� 1.� o�  RECEIVABLES  ha� on� peculiarity�  Th� ver� �
       firs� tim� ever�� yo� pos� invoice� t� � particula� account�� yo� �
       ma�� ente� onl� thre� befor� th� progra� as� yo� whethe� yo� wan� �
       � listin� o� th� file��  I� thi� i� al� yo� hav� t� post�� the� �
       decid� whethe� yo� wan� th� listing� and/o� exi� fro� th� progra� �
       a� describe� below��  However� i� yo� hav� mor� invoice� t� post� �
       answe� 'N�� t� th� listin� prompt�� an� 'Y� t� th� nex� promp� �
       askin� whethe� yo� wis� t� pos� t� anothe� account�  Re-ente� th� �
       account name when prompted, and continue posting.

               Onc� yo�� hav� poste� t� � give� account�� yo�� ma� �
       subsequentl�� ente� a� man� invoice� a� yo� desir� a� an�� on� �
       time�   RECEIVABLES  wil� no� permi� scrollin� o� th� scree� durin� �
       entr� o� th� information�  Whe� th� scree� i� full� i� wil� clea� �
       th� screen�� rewrit� th� prompts�� an� repositio� th� cursor� fo� �
       you to continue.

               Whe� yo� hav� finishe� enterin� al� th� invoice� yo� hav� �
       fo� � particula� account�� ente� �  '00'  fo� th� month� � carriag� �
       return�� an� � carriag� retur� fo� th� day� year� invoic� number� �
       an� purchas� orde� number��  Ente� �  '0'  fo� th� amoun� an� �  'Y'  �
       fo� 'CORRECT'�  Th� progra� wil� the� prompt

                     DO YOU WANT A LISTING OF THE FILE? Y/N

       I� yo� sa� 'Y'� i� wil� as� whethe� yo� wan� � 'HARDCOPY'�  � 'Y� �
       wil� caus� th� progra� t� lis� th� fil� (includin� th� curren� �
       balance� o� you� printer�� A� 'N� wil� caus� th� progra� t� lis� �
       th� fil� an� balanc� o� you� CRT��  A� usual�� scrollin� wil� b� ��

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       inhibited�� an� whe� th� scree� i� full�� yo� wil� b� aske� t� �
       ente� � carriag� retur� t� continue��  I� ther� i� mor� tha� on� �
       pag� o� listing�� th� page� ar� numbered��  I� addition�� th� ac-�
       coun� nam� an� addres� i� printe� o� displaye� a� th� to� o� th� �
       firs� page��  Th� balanc� i� writte� a� th� botto� o� th� las� �
       pag� o� th� statement�  Credit� ar� clearl� identified.

               Afte� th� listin� i� complete� o� i� yo� hav� decide� no� �
       t� lis� th� file�� th� progra� wil� as� yo� whethe� yo� wis� t� �
       pos� invoice� t� anothe� account��  I� yo� do�� ente� � 'Y'�� an� �
       th� accoun� nam� whe� aske� t� d� so��  I� yo� d� no� wis� t� �
       ente� an� furthe� invoices�� ente� a� 'N'�� an� th� progra� wil� �
       exi� t� th� CP/� operatin� system�

               I栠 yo�� hav� selecte� men�� optio� tw� (generat� � �
       statement)� th� progra� will� afte� promptin� yo� fo� th� accoun� �
       name� an� whethe� i� i� � ne� account� as� yo� fo� th� month� da� �
       an� yea� o� th� statement��  Ente� thi� informatio� NUMERICALLY�  �
       Fo� example�� i� th� dat� o� th� statemen� i� Septembe� 5�� l981� �
       ente�  '09� carriag� return�� '05� carriag� return� '81� carriag� �
       return��   RECEIVABLES  use� thi� dat� t� generat� th� extensio� o� �
       th� monthl� fil� (a� describe� above�� e.g�� B:0003. SEP )�� an� a� �
       the date for the 'PRIOR BALANCE' written to the .INV file.

               A� wit� th� firs� optio� (postin� t� a� account)�� yo� �
       ma� eithe� lis� th� statemen� o� th� CRT�� o� prin� th� statemen� �
       on your printer.

               Afte� th� progra� generate� th� statement� yo� wil� agai� �
       hav� th� opportunit� t� eithe� generat� additiona� statement� fo� �
       othe� accounts� o� exi� t� th� CP/� operatin� system�


               D� NO� FORGE� THA� TH� .IN� FIL� I� RE-WRITTE� EACȠ TIM� �
       �� STATEMEN� I� GENERATED��  Th� informatio� i� no� lost��  I� i� �
       writte� int� th� accoun� fil� wit� a� extensio� representin� th� �
       firs� thre� letter� fo� th� mont� o� th� statement��  Als� �
       remembe� tha� th� .NAD�� .IN� an� monthl� fil� ar� al� maintaine� �
       o� th�  'B'  drive.


















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