PUBLIC DOMAIN SOFTWARE
GPO BOX 2245
ADELAIDE,
S.A. 5000
AUSTRALIA
Ph (08) 211 7575

                VOLUME 1  ISSUE 1  January 1985

                        IN THIS ISSUE:

A WORD FROM THE EDITOR                                          3

  COPYRIGHT PROTECTION                                         3
  THE ROLE OF THE PUBLIC DOMAIN SOFTWARE                       3
  SUPPORT FOR THE PUBLIC DOMAIN SOFTWARE                       4
  REPORTING BUGS TO US                                         4
  WHAT PROGRAMS WOULD YOU LIKE TO SEE IN PDS                   5
  WHY NOT PLACE SOME OF YOUR OWN SOFTWARE IN THE PUBLIC DOMAIN 5
  LAST MINUTE ALTERATIONS (READ.ME FILES)                      5

THE DATAFLOW ACCOUNTING SYSTEM - PART A - INTRODUCTION

  1.  OVERVIEW                                                 7
  2.  SETTING UP THE SYSTEM                                    8
      2.1 RUNNING THE SYSTEM FOR THE FIRST TIME                9
      2.2 DAILY STARTUP                                        9

THE DATAFLOW ACCOUNTING SYSTEM - PART B - OPERATING INSTRUCTIONS

  1.  ENTER ORDERS                                            11
  2.  PRINT ORDERS                                            14
  3.  BACKORDERS AND FREIGHT                                  14
      3.1 ENTER AND BACKORDERS                                15
      3.2 ADD FREIGHT CHARGES TO INVOICE                      16
  4.  PRINT INVOICES                                          16
  5.  PRINT STATEMENTS                                        17
  6.  FILE MAINTENANCE                                        17
      6.1 TO CHECK THE LAST FEW ENTRIES                       18
      6.2 END OF MONTH PROCEDURES                             19
      6.3 EDIT MENU                                           19
      6.4 RECOVER DISK SPACE                                  24
  7.  CREDITS                                                 24
      7.1 PAYMENTS RECEIVED                                   25
      7.2 GOODS RETURNED FOR CREDIT                           25
  8.  GENERAL LEDGER                                          26
      8.1 ENTER DEBITS                                        27
      8.2 CHECK-OFF PRESENTED CHEQUES                         28
      8.3 GENERAL LEDGER REPORTS                              28
  9.  BACKORDER MAINTENANCE                                   28
      9.1 MENU FOR DISPLAY OF BACKORDER MENU                  29
      9.2 CANCEL ANY BACKORDERS SHIPPED OR NOT REQUIRED       31
      9.3 WRITE ORDERS FROM THE BACKORDERS                    31
  10. ENTER STOCK RECEIVED                                    34
  11. REPORTS                                                 35 �       11.1 AGED TRIAL BALANCE                                 35
      11.2 CUSTOMER LIST                                      36
      11.3 CUSTOMER MAILING LABELS                            36
      11.4 OVERDUE LETTERS                                    36
      11.5 SALES TAX REPORT                                   37
      11.6 TRADING REPORT                                     38
      11.7 PRODUCT SALES HISTORY                              38
      11.8 STOCK REPORTS                                      39
      11.9 SUNDRY LABELS                                      40
  12. INSTALLATION MENU                                       40
      12.1 INSTALL COMPANY NAME                               41
      12.2 INSTALL PRINTER ROUTINES                           41
      12.3 RE-INIALISE MEMORY FILES                           43
      12.4 RESET FORM NUMBERS                                 43
      12.5 CLEAR OUT ALL DATA FILES                           43
  13. HELP                                                    44
  14. EXIT PROGRAM                                            44
  15. PRICING CALAULATIONS                                    44
  16. SALES TAX                                               45

THE DATAFLOW ACCOUNTING SYSTEM - PART C - TECHNICAL NOTES

  1.  FILE STRUCTURE                                          47
  2.  INDEX FILES                                             50
  3.  MEMORY FILES                                            51
  4.  REPRINTING ORDERS, INVOICES & STATEMENTS                51
PA �
                    A WORD FROM THE EDITOR
Welcom� t� th� firs� issu� o� P.D.S��   Ou� purpos� i� t� publis� �
goo� qualit� softwar� fo� th� mos� popula� busines� computer� a� �
� nomina� cos� t� ou� subscribers�� W� d� thi� b�� publishin� �
softwar� whic� ha� bee� place� i� th� publi� domai� b�� it� �
authors�� Eac� mont� �� yo� receiv� � dis� i� th� forma� o� you� �
choic� containin� � numbe� o� program� plu� printe� documentatio� �
i� magazin� form�� th� program� ar� biase� toward� busines� �
application� an� includ� accountin� system� ��� datᠠ bas� �
applications�� administratio� systems�� spreadshee� applications� �
mathematica� an� scientifi� applications� utilitie� an� games� W� �
believ� tha� eac� subscribe� will�� i� th� cours� o� 1�� months� �
obtai� softwar� relevant t� hi� o� he� compute� applicatio� whic� �
will repay the cost of the subscription many times over.

                     COPYRIGHT PROTECTION

Jus� becaus� softwar� ha� bee� place� i� th� publi� domai� doe� �
no� mea� tha� i� i� fre� o� copyrigh� protection�� true�� som� �
program� hav� bee� aroun� s� lon� an� modifie� b� s� man� peopl� �
tha� ther� i� n� clea� copyright holde� bu� th� majorit�� o� �
publi� domai� softwar� i� a� securel� protecte� b� th� copyrigh� �
law� a� � commercia� progra� yo� ma� pa� hundred� o� dollar� for� �
Th� differenc� bein� tha� th� author� o� publi� domai� softwar� �
encourag� peopl� t� freel� cop� an� distribut� thei� program� �
whils� th� author� o� commercia� softwar� d� not�� I� i� th� fir� �
polic�� o� P.D.S�� t� honou� th� copyrigh� restriction� place� o� �
softwar� b�� it� authors�� W� wil� no� b� participatin� i� th� �
piratin� o� softwar� i� an� way.Th� cos� o� � subscriptio� t� �
P.D.S�� cover� th� cost� o� th� diskettes� preparin� an� printin� �
th� documentation�� suppor� an� o� cours� administration� packin� �
an� postage�� N� charg� i� mad� fo� th� softwar� itself�� i� �
keepin� wit� th� copyrigh� restriction� place� o� mos� publi� �
domai� software�� I� fact�� a� $1� pe� issue�� publi� domai� �
softwar� supplie� throug� P.D.S�� i� cheape� tha� fro� mos� �
Australia� distributor� wh� generall� charg� $1� pe� dis� plu� �
postag� withou� an� documentatio� o� support!

              THE ROLE OF PUBLIC DOMAIN SOFTWARE

Publi� Domai� softwar� wil� neve� b� � complet� substitut� fo� �
commerciall� produce� software�� Softwar� suc� a� dBaseII�� Lotu� �
1-2-3� Framewor� etc� coul� neve� originat� i� th� publi� domain� �
Thes堠 an䠠 man�� othe� program� represen� milestone� o� �
developemen� whic� nee� th� potentia� o� hig� reward� fro� �
commercia젠 sale� t� justif�� th� hig� cos� an䠠 ris렠 o� �
developement�� However� usin� thes� an� othe� developemen� tools� �
programmer� hav� develope� � grea� variet�� o� application� �
software�� � proportio� o� thes� application� fin� thei� wa� int� �
th� publi� domai� wher� the� ma� b� freel� use� b�� anyone�� Yo� �
ma�� b� wonderin� wh� programmer� woul� giv� awa� th� result� o� �
thei� labour� whe� the� migh� otherwis� sel� the� man�� time� �
over�� Th� majo� reaso� i� usuall�� tha� th� programme� ha� �
develope� th� progra� fo� � specifi� se� o� circumstance� an� ��tha� h� o� sh� i� no� intereste� i� th� additiona� wor� tha� i� �
require� i� convertin� suc� a programm� int� � packag� wit� n� �
guarante� tha� i� wil� b� � commercia� success�� Man� programmer� �
ar� no� particularl� attracte� t� th� marketin� an� PR wor� tha� �
goe� wit� sellin� commercia� softwar� o� i� th� grea� dea� o� �
suppor� tha� i� necessar� i� th� packag� doe� sel� well�� O� th� �
othe� hand�� b�� placin� th� progra� i� th� publi� domai� th� �
autho� bear� n� responsibilit� fo� it� performanc� bu� doe� hav� �
th� satisfactio� o� seein� hi� program� use� widel� an� hi� fam� �
spread�� I� general�� therefore�� ther� i� n� forma� suppor� fo� �
program� whic� ar� i� th� publi� domain�� A� least�� tha� wa� th� �
case before PDS.

              SUPPORT FOR PUBLIC DOMAIN SOFTWARE

I� i� ou� polic� t� suppor� th� publi� domai� softwar� whic� w� �
publish�� Thi� suppor� take� th� for� o� correctin� "bugs� �
reporte� t� u� b� ou� subscriber� an� i� th� deman� warrent� it� �
addin� enhancement� an� additiona� feature� t� programs�� Fo� �
example�� whils� th� dataflo� accountin� syste� publishe� i� thi� �
issu� ha� bee� i� us� i� severa� businesse� fo� abou� � years� w� �
hav� n� doubt� tha� som� bug� wil� cro� u� a� hundred� mor� star� �
usin� it�� Thes� bug� shoul� b� reporte� t� us�� i� writing� �
Extremel�� seriou� bug� (hopefull� non-existent� wil� b� attende� �
t� urgentl� an� th� fixe� publishe� i� th� nex� availabl� issue� �
Les� seriou� bug� wil� b� "store� up� fo� � littl� whil� the� �
tackle� en masse an� th� fixe� publishe� i� � late� issue�� quit� �
possibly with some enhancements.

                     REPORTING BUGS TO US

I� yo�� thin� yo�� hav� foun� � bu� i� on� o� th� program� �
published, please do the following:-

a��  Doubl� chec� tha� th� proble� i� i� th� progra� an� no� th� �
�����dat� o� th� metho� o� operation�� Fo� example�� whe� w� wer� �
�����testin� dataflo� w� foun� tha� som� progra� module� whic� �
�����ha� operate� satisfactoril� fo� months�� suddenl� seeme� t� �
�����b� throwin� u� synta� errors�� Close�  investigation  showe� �
�����tha� w� ha� bee� usin� dumm� dat� whic� ha� � vita� fiel� �
�����blan� thu� causin� th� problem�� thi� woul� neve� occu� i� � �
�����rea� life� o� course� So� d� chec� wha� yo� hav� bee� doing� �
�����thoroughly�� Also�� pleas� chec� th� program'� documentatio� �
�����t� ensur� tha� yo� ar� usin� th� correc� versio� o� an� �
�����commercia� softwar� necessar� t� ru� it� Fo� example� i� yo� �
�����tr�� t� ru� dataflo� unde� � versio� o� dBASEIɠ whic� i� �
�����earlie� tha� 2.� yo� wil� encounte� "bugs� galore!

b�   I� th� progra� create� dat� disks�� us� � cop� o� th� backu� �
�����disks an� tr� t� repea� th� problem� I� yo� canno� repea� i� �
�����wit� thes� disks�� i� i� likel� tha� you� curren� dat� ha� �
�����bee� corrupte� someho� an� yo� shoul� restor� th� backu� �
�����file� an� reente� an� subsequen� data.

c��  I� al� th� indication� ar� tha� yo� hav� com� acros� � rea� �������bug�� writ� � lette� clearl� describing th� proble� an�th� �
�����sequenc� o� command� etc�� whic� wil� enabl� u� t� reproduc� �
�����it�� I� w� can'� recreat� i� here�� w� can'� fi� it� D� mak� �
�����sur� tha� yo� tel� yo� tel� u� wha� sor� o� compute� yo� ar� �
�����usin� an� th� operatin� system.

d�   I� th� bu� i� serious� yo� ma� prefe� t� sen� � se� o� disk� �
�����t� u� a� wel� a� th� letter�� The� wil� b� returne� whe� w� �
�����hav� finishe� wit� them�� I� yo� d� sen� disk� pleas� mak� �
�����sur� th� labe� o� eac� dis� carrie� you� nam� an� address� �
�����th� nam� o� th� program� th� typ� o� computer� th� operatin� �
�����syste� an� th� dis� format�� It'� no� muc� goo� i� w� can'� �
�����rea� th� disks!

e�   PLEAS� D� NO� TELEPHON� U� T� DISCUS� BUGS
�����Ou� telephon� i� staffe� b� administrativ� personne� no� �
�����programmer� s� th� resul� wil� b� unsatisfactory� If� i� th� �
�����future�� ther� i� sufficien� deman� fo� � telephon� hot-lin� �
�����servic� w� wil� conside� establishin� on� bu� a� additiona� �
�����charg� woul� certainl� b� necessary.

f�   Whe� w� hav� fixe� th� bug,w� wil� publis� i� fo� al� t� se� �
�����a� explaine� above�� A� � genera� rul� w� wil� no� writ� �
�����directl��� t� yo�� apar� fro� sendin� � standar䠠 car� �
�����acknowledgin� receip� o� you� letter.

          WHAT PROGRAMS WOULD YOU LIKE TO SEE IN PDS

Microprogrammin� i� highl� interactiv� an� tha� i� jus� ho�� w� �
wan� PD� t� be� I� futur� issue� ther� wil� b� � Reader'� Letter� �
column�� W� urg� yo�� t� writ� i� wit� you� suggestion� fo� �
program� yo�� woul� lik� t� se� publishe� - wh� knows�� anothe� �
reade� migh� hav� develope� jus� th� progra� yo� nee� an� wil� b� �
encourage� b�� you� interes� t� plac� i� i� th� publi� domain� �
Thi� colum� wil� als� b� useful� t� see� hel� an� advice�� no� �
onl�� fro� u� bu� als� fro� othe� reader� abou� anythin� t� d� �
wit� publi� domai� software.

 WHY NOT PLACE SOME OF YOUR OWN SOFTWARE IN THE PUBLIC DOMAIN?

I� i� ou� ai� tha� aproximatel� 50� o� th� softwar� w� publis� �
shoul� b� newl� release� t� th� publi� domain�� I� w� ar� t� �
achiev� tha� aim� w� mus� fin� suitabl� softwar� whic� i� alread� �
i� use� I� yo� hav� writte� program� fo� you� ow� o� someon� els�  �
an� ar� th� clea� copyrigh� owner�� wh� no� offe� i� t� u� fo� �
publication�� Th� reward� wil� mainl� b� the kudo� o� seein�you� �
wor� widel�� circulate� althoug� w� d� pa� � smal� publicatio� �
fee�� I� yo� ar� intereste� i� becomin� � "publi� domain� author� �
writ� t� u� outlinin� th� program� involve� an� w� wil� tak� i� �
up from there.

                    LAST MINUTE ALTERATIONS

The�� d� happen�� Mayb� w� fin� � bu� afte� th� documentatio� ha� �
gon� t� th� printer'� o� pu� i� � las� minut� enhancemen� whic� ��w� wer� no� sur� w� woul� hav� tim� for�� Whateve� th� reason� �
som� issue� wil� nee� som� elevent� hou� amendment� t� th� �
documentation�� Wha� bette� t� d� i� tha� t� pu� � tex� fil� o� �
th� disk�� An� that's exactl� wha� w� wil� do� I� wil� usuall� b� �
calle� �� REA� ME� althoug� sometime� ther� ma� nee� t� b� mor� �
tha� on� suc� fil� s� the� coul� b� calle� README�� XX� wher� XX� �
wil� b� differen� fo� eac� fil� an� wil� refe� t� program� o� th� �
disk�� I� an� event�� alway� loo� fo� an� READ.MРfile� befor� �
runnin� th� programs�� Yo� ma� us� th� TYP� comman� unde� eithe� �
MSDO� o� CP/� t� rea� th� fil� o� th� scree� and�� o� course� yo� �
ma�� us� tha� comman� i� conjunctio� wit� CTR� � t� mak� � har� �
copy on your printer.

        = OOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOOO =
PA �.HE                   THE DATAFLOW ACCOUNTING SYSTEM
                     PART A - INTRODUCTION

1.   OVERVIEW
Th� dataflo�� accountin� syste� i� i� dail� us� i� �number of �
successfu� smal� businesse� i� Australia�� I� i� intende� fo� a� �
Importer/Wholesale� sellin� t� accoun� customer� an� provide� th� �
function� of:-

    -  Debtor's Ledger

    -  Stock Control

    -  Order Entry

    -  Preparation of Packing Slips

    -  Invoicing

    -  Back Order Management

    _  Expense register (simple General Ledger)

I� writin� th� software� th� autho� aime� t� kee� i� a� simpl� t� �
us� a� possibl� an� too� th� existin� manua� syste� a� � model� �
Th� wor� organisation fo� whic� thi� softwar� i� intended�� i� a� �
follows:

1.���Al� customer� mus� hav� a� accoun� opene� fo� the� befor�      �
�����transaction� ca� b� entered�� Th� singl� exceptio� woul� b�      �
�����th� establishmen� o� � Cas� Sale� accoun� t� cate� fo�      �
�����casua� customers�� Th� prim� mean� o� findin� � custome� i�      �
�����vi� it� name.

2.���Eac� produc� fo� sal� mus� hav� � stoc� accoun� opene� fo�      �
�����i� containin� basi� informatio� suc� a� produc� code�      �
�����description�� cost�� Bas� wholesal� price� quantit� i� stoc�      �
�����etc� Th� prim� mean� o� findin� � produc� i� vi� it� produc�      �
�����cod� bu� product� ca� als� b� locate� throug� � "Brand�      �
�����facilit�� which�� i� effect�� i� th� firs� wor� o� th�      �
�����description.

3��   Whe� a� orde� i� recieve� fro� � customer�� i� i� "writte� �
�����up�� o� recorde� i� th� system�� Stoc� i� allocate� an� � �
�����packin� slip/cartnot� printe� showin� th� quantitie� o� eac� �
�����ite� require� an� th� price

4��   Th� print
in� o� packin� slips/cartnote� ca� b� suppresse� �
�����fo� order� wher� th� good� hav� alread� bee� collecte� o� �
�����fo� cas� sal� customers.

5�   Th� packin� slip/cartnot� i� sen� t� th� warehous� wher� th� �
    good� fo� th� orde� ar� picke� fro� stock�� packe� an� �
    prepared for dispatch.

6��   Th� packin� slip/cartnot� i� returne� t� th� account� ��     departmen� marke� u� t� sho� an� item� fo� whic� ful� �
    quantities were not available also freight charges are noted.

7��   Th� orde� ca� b� recalle� o� th� computer�� an� item� whic� �
    ar� ou� o� stoc� place� o� bac� orde� an� freigh� charge� �
    added.

8�   A� th� en� o� th� month,invoice� ar� printed� Statement� ar� �
    also printed for mailing to customers.

9�   Variou� report� ma� als� b� produce� includin� Debtor'� Age� �
    Trial Balance, Sales Tax detailes, Sales Analysis etc.

10��  Order� ar� archive� s� tha� � "new� orde� fil� i� commence� �
    eac� month.

11��  A� stoc� become� available�� ne� order� ca� b� writte�           �
    automaticall�� fo� good� o� bac� orde� o� backorder� ma�� b� �
    adjusted or cancelled.

12��  Busines� operatin� expense� ca� b� recorde� an� analyse� �
    into a large number of seperate accounts.

13��  Ther� i� � facilit� t� recove� spac� fro� th� file� t� �
    prevent floppy disks filling up.


2.   SETTING UP THE SYSTEM

Th� Dataflo� Accountin� Syste� i� writte� i� th� dBASEIɠ comman� �
language�� T� ru� it� yo� wil� nee� � cop� o� dBASEI� versio� 2.� �
correctl� installe� fo� you� computer�� dBASEI� i� availabl� fro� �
th� Australia� Distributer�� Arco� Pacifi� Pty�� Ltd.� P� Bo� 13� �
Clayfiel� Qld�� 401�� o� mos� compute� stores�� Dataflo�� take� �
advantag� o� som� o� th� ne� feature� introduce� i� versio� 2.4� �
an� wil� no� ru� correctl� o� earlie� release� suc� a� versio� �
2.3�� A� upgrad� fro� earlie� version� t� 2.� i� availabl� fro� �
Arco� Pacifi� fo� $45.0� dis� onl� o� $11� dis� an� manual�� W� �
recommen� tha� yo� tak� advantag� o� thi� offe� sinc� no� onl� �
doe� versio� 2.� offe� additiona� feature� i� als� cure� � numbe� �
o� bug� whic� wer� presen� i� earlie� releases��particularly� i� �
the 16 bit versions.

T� creat� � workin� system�� yo� wil� nee� tw� empty�� formatte� �
diskette� on� o� whic� shoul� contai� you� operatin� syste� s� �
yo� ca� "boo� up� fro� it�� Thi� dis� wil� b� referre� t� a� dis� �
�� sinc� i� wil� normall� resid� i� driv� A�� whils� th� secon� �
dis� wil� b� referred t� a� dis� � sinc� i� wil� becom� th� dat�         �
dis� an� wil� normall� resid� i� driv� B:�� Usin� th� operatin� �
system utilities place the dBASEII program files on disk A.

Th� distributio� dis� contain� abou� 9� files�� Ther� ar� fiv� �
differen� group� o� file� distinguishe� b� th� thre� lette� fil� �
extensions�� Us� you� operatin� system'� utilitie� t� cop�� thes� �
group� o� file� ont� th� tw� workin� disk� a� show� i� th� tabl� ��below.
CP 8
FILE EXT.      PURPOSE                    PLACE      APP. SIZE
                                       ON DISK         KB

 CMD      Actual dBASE command files       A           140k
 MEM      Memory variable files            A            18k
 DBF      Data Base Files                  B            24k
 NDX      Index files for Data Base files  B            54k
 FRM      Report Format files              B            30k

I� yo� hav� � syste� whic� use� PCDO� o� MSDOS� th� comman� file� �
wil� hav� th� extensio� PRG� I� you� syste� use� CP/M-8� the� th� �
command files will have the extension CMD.

Onc� th� file� hav� bee� transferre� t� th� workin� disk� yo� �
shoul� hav� � workin� system�� I� ther� i� insufficien� spac� o� �
dis� �� yo�� ma� eras� th� DBASEMSG.TX� fil� withou� impairin� �
system operation.

2.1     RUNNING THE SYSTEM FOR THE FIRST TIME

Plac� Dis� � i� driv� A� an� dis� � i� driv� B:� Rese� th� syste� �
and, when the A> prompt appears, type:

        DBASE INITMEM  Press <CR>

Th� dis� drive� wil� operat� fo� � fe� second� an� the� yo�� wil� �
b� requeste� t� ente� th� date�� Ente� thi� i� th� usua� �
Australia� forma� dd/mm/yy�� Typ� i� th� figure� only�� th� "/"'� �
are already positioned on the screen.

�� messag� wil� the� b� displaye� warnin� tha� th� progra� �
destroy� existin� dat� an� requestin� � password�� Thi� i� t� �
preven� accidentiaL� o� unauthorise� usag� o� thi� progra� �
segment�� Th� passwor� require� her� an� a� severa� othe� point� �
i� th� progra� i� th� dat� jus� entered�� Thi� tim� i� i� als� �
necessar� t� ente� th� "/"'� betwee� th� numbers� I� a� incorrec� �
passwor� i� entered�� th� progra� wil� terminate�� I� th� correc� �
passwor� i� entere� th� dis� drive� wil� operat� fo� severa� �
second� initialisin� th� memor�� file� an� the� th� actua� �
Dataflo�� syste� wil� commenc� operatin� - Se� Dail�� Startin� �
below.

Onc� yo� hav� use� INITME� i� shoul� no� b� necessar� t� us� i� �
agai� unles� yo� ar� startin� u� � ne� syste� o� changin� fro� � �
bi� t� 1� bit�� say� I� you� printe� i� no� a� EPSO� � o� IBM� o� �
i� yo� wis� t� commenc� operatin� wit� for� number� othe� tha� � �
(i.e�� th� nex� invoic� numbe� etc� the� th� firs� thin� yo� mus� �
d� o� runnin� th� syste� i� t� selec� ite� � o� th� Mai� Men�� t� �
mak� thes� adjustments� I� an� event� yo� wil� nee� t� us� ite� � �
t� ente� you� busines� nam� an� addres� fo� printin� o� th� �
invoices, statements etc.

 2.2  DAILY STARTUP
�Eac� tim� yo� us� th� system� plac� dis� � i� driv� A� an� dis� � �
i� driv� B:�� rese� th� compute� i� necessar� then�� whe� th� A� �
prompt appears, type:

   DBASE START   Press <CR>

Th� dis� drive� wil� operat� fo� � fe� second� the� yo� wil� b� �
aske� t� inser� th� dat� dis� i� driv� B:�� I� yo�� hav� no� �
alread� don� this�� d� s� no� the� pres� an� key� Yo� wil� no� b� �
aske� t� ente� th� date�� Typ� i� th� number� onl� (th� "/"'� ar� �
alread� there� i� th� norma� Australia� forma� dd/mm/yy.� A� soo� �
a� yo�� typ� i� th� las� figur� i� th� date�� th� disk� wil� �
operat� an� � copyrigh� messag� wil� b� displaye� fo� abou� 2� �
seconds�� Not� tha� i� i� � conditio� o� th� publishe� i� placin� �
thi� progra� i� th� publi� domai� tha� th� copyrigh� messag� �
shoul� alway� b� displaye� o� startu� fo� a� leas� 2�� seconds� �
Whe� th� copyrigh� messag� ha� bee� displayed�� th� syste� wil� �
procee� t� displa� th� Mai� Menu�� Th� functio� an� operatin� �
instruction� fo� eac� Mai� Men� item� ar� described i� Par�   - �
Operatin� Instructions

                  = OOOOOOOOOOOOOOOOOOOOOOO =
pa �PART B - OPERATING INSTRUCTIONS

On starting the system, the Main Menu is displayed.
CP 23

MAIN MENU FOR DATAFLOW SMALL BUSINESS SYSTEM
FOR P D S PTY LTD

  DATE :10/12/84:
PRESS THE KEY REQUIRED TO START THE PROCESSES LISTED
----------------------------------------------------------------
    1    ENTER ORDERS
    2    PRINT ORDERS
    3    ENTER BACKORDERS AND FREIGHT
    4    PRINT INVOICES
    5    PRINT STATEMENTS
    6    FILE MAINTENANCE
    7    CREDITS
    8    GENERAL LEDGER
    9    BACK ORDER MAINTENANCE
    A    ENTER STOCK RECEIVED
    B    REPORTS
    C    INSTALLATION

    H    HELP
    E    EXIT PROGRAM
****************************************************************
WAITING

1.   ENTER ORDERS - Main Menu Selection 1

�����T� registe� � sal� an� rais� a� invoice�� i� i� firs� �
�����necessar�� t� ente� a� orde� int� th� system�� Mai� Men� �
�����Selectio� � allow� order� t� b� entered�� O� selectin� thi� �
 ���item the following menu is displayed.
CP 9

WRITING ORDERS PROGRAM
                                                  DATE 10/12/85
****************************************************************
WRITE ORDERS AS RECIEVED FOR PACKING        PRESS     1
WRITE UP GOODS COLLECTED                    PRESS     2
WRITE UP CASH SALES                         PRESS     3
RETURN TO MAIN MENU                         PRESS     R
****************************************************************
WAITING

�����This  menu caters for three different types of sales:

    -    Thos� wher� � Packin� Slip/Cartnot� i� require� a� a� �
         instructio� t� th� warehouse  an� late� t� infor� th� �
         account� departmen� whic� good� hav� bee� packe� an� �
         which have not so that invoicing may be done accurately

    -    Thos� wher� th� good� hav� alread� bee� collecte� b� �
         the customer so that no Cartnote is required.
�     -    Cas� sale� eithe� t� accoun� customer� o� t� � genera� �
         Cas� Sale� Account�� I� thi� case�� onl� a� invoic� i� �
         required.

�����Th� procedures  fo� enterin� eac� o� thes� thre� type� o� �
�����orde� ar� virtuall�� identical��� Selec� th� optio� yo� �
�����require; e.g. 1.

�����Yo� wil� b� aske� th� nam� o� th� customer�� Thi� i� NO� th� �
�����custome� number�� i� i� th� firs� par� o� th� name� Yo� nee� �
�����ente� onl�� enoug� character� t� uniquel�� identif�� on� �
�����custome� e.g�� i� th� custome� i� P.D.S�� Pty�� Ltd�� simpl� �
�����enterin� P.D.S�� i� probabl� quit� sufficien� t� find� tha� �
�����customer�� I� i� wer� th� onl� custome� startin� wit� � the� �
�����just entering P would find it.

�����Th� syste� wil� fin� th� neares� nam� t� tha� whic� yo� hav� �
�����entere� an� displa�� i� fo� verification�� I� i� i� th� �
�����custome� yo� wanted�� pres� <CR>�� i� i� i� no� ente� � whe� �
�����yo�� wil� hav� anothe� opportunit� t� ente� th� name�� Thi� �
�����time enter a few more letters so that they are unique.

�����Havin砠 foun� an� accepte� th� correc� customer��� th� �
�����following screen will be displayed:
CP 12

WHAT IS THE NAME OF THE CUSTOMER FIRST PART ONLY ZERO (0) TO EXIT
THEN PRESS RETURN OR ENTER
P.D.S. PTY LTD                     ADELAIDE       SA 5000

IS THIS CORRECT OR (N)OT
WAITING

PRESS RETURN OR ENTER AFTER ANSWERING EACH QUESTION

CUSTOMER ORDER NUMBER IF ANY            :              :
SPECIFIC FREIGHT INSTRUCTIONS           :              :
SALES TAX EXEMPT "T"=TRUE <CR> IF NOT   : :


�����Th� response� ar� fairl� sel� evident�� Eithe� letter� o� �
�����number� ma�� b� entere� int� th� firs� tw� fields�� B� �
�����carefu� i� completin� th� thir� field�� I� yo� inadvertentl� �
�����plac� � "t� i� thi� fiel� (mos� unlikely� yo� wil� fai� t� �
�����charg� Sale� Ta� t� you� customer� an� b� liabl� t� pa�� i� �
�����yourself!

�����O� completing  th� thir� field�� th� machin� wil� wor� fo� � �
�����fe�� second� an� the� as� yo� t� ente� th� Produc� Cod� �
�����exactl� a� i� ha� bee� entere� i� th� Pric� List�� Thi� tim� �
�����yo� shoul� ente� th� Code�� no� th� description�� Agai� th� �
�����syste� locate� th� produc� descriptio� an� ask� yo�� t� �
�����verif�� tha� i� i� correct�� O� verification�� th� followin� �
�����screen is shown:

CP 14 �PRODUCԠCODŠEXACTL٠AӠIΠTHŠPRICELISԠOҠ��T� EXIT:PROGRAM01:
THIS IS ITEM NUMBER    1
PROGRAM01   PDS DATAFLOW SYSTEM


QUANTITY LEFT IN STOCK     20
PRESS RETURN OR ENTER AFTER INSERTING REQUIRED DETAILS
****************************************************************

QUANTITY ORDERED             :   1:
COMMENTS ON ORDERED ITEM     :                            :
TO CHANGE PRESS (C)& RETURN, ELSE <CR>:    :
TO ABORT THIS ENTRY PRESS "A"
****************************************************************

�����Fil� th� appropriat� informatio� int� eac� o� th� thre� �
�����fields�� Ente� th� quantit� ordere� int� th� firs� fiel� an� �
�����an�� comment� yo� wis� t� mak� concernin� thi� lin� ite� - �
�����thes� comment� prin� o� th� Cartnot� bu� no� o� th� invoice� �
�����I� yo� wis� th� standar� pric� t� b� charge� t� th� custome� �
�����(tha� i� th� retai� pric� les� th� discoun� hel� o� thi� �
�����customer'� file� the� answe� th� thir� fiel� wit� � <CR�� � �
�����However�� i� yo� hav� negotiate� � specia� price� typ� � "C� �
�����(change�� int� fiel� � an� pres� <CR>�� I� instea� yo�� hav� �
�����mad� � mistak� an� d� no� wan� thi� lin� o� th� orde� a� �
�����all�� ente� a� "A� (abort� int� th� thir� fiel� an� pres� �
�����<CR>�� I� yo� ente� � int� th� thir� fiel� yo� ar� no� give� �
�����th� opportunit�� t� chang� th� dat� relatin� t� thi� lin� �
�����item via the screen below.
CP 14

***********************CHANGE DATA******************************
CODE:PROGRAM01:    QUANTITY ORDERED:     1:
ITEM :PDS DATAFLOW SYSTEM          :  COMM:                    :
BASE PRICE 100.00      CUSTOMERS PRICE      120.00:DISCOUNT   40
TAX PAYABLE (T=TRUE) :T:
TAX RATE             :     20.00:
QUANTITY BACK ORDERED:           0:
IS THIS A SPECIAL PRICE T=TRUE   :F:
****************************************************************

THŠ ABOVŠ DAT� CA� NO� B� CHANGE� MANUALL� AN� ENTEREĠ WITȠ � �
<CR>

�����Yo�� ma�� chang� th� Ite� Cod� bu� thi� i� no� recommende� �
�����sinc� yo� woul� the� nee� t� chang� severa� othe� fields  i� �
�����sympathy�� I� yo� hav� mad� � mistak� an� accepte� th� wron� �
�����produc� code� bette� t� chang� fiel� � - Quantit� Ordere� t� �
������ �� an� ad� anothe� lin� t� th� orde� wit� th� correc� �
�����product�� Th� pric� show� o� th� scree� i� tha� calculate� �
�����fro� th� discoun� store� wit� th� customer'� accoun� �
�����details�� Yo�� ma�� chang� thi� t� an� figur� yo�� like�� T� �
�����assis� yo�� i� assessin� an�� pric� change� yo��� ma� �
�����contemplate�� Bas� Pric� (i.e�� 50� o� th� Retai� price� an� �
�����th� percentag� discoun� of� retai� fo� thi� custome� ar� �
�����als� shown�� Thes� ar� fo� informatio� only�� yo� ma�� no� �������chang� the� fro� thi� screen.

�����Yo�� ma�� als� chang� th� taxabl� statu� an� th� ta�� rat� �
�����itself�� Unles� yo� reall� kno� wha� yo� ar� doin� Sale� Ta� �
�����wise�� leav� thes� field� wel� alone� I� woul� als� b� safe� �
�����t� ke� throug� th� Quantit� Back-ordere� fiel� sinc� ther� �
�����i� � Mai� Men� ite� dedicate� t� handlin� Back-orders.

�����Onc� yo� hav� complete� al� fields�� pres� <CR� an� yo� wil� �
�����hav� th� opportunit� t� ad� anothe� lin� t� th� order.

�����Whe� al� item� hav� bee� recorded�� ente� � Zero instea� o� �
�����th� Produc� Cod� an� pres� <CR>� Th� syste� wil� the� retur� �
�����t� th� Mai� Menu.

�����Option� �� an� � o� th� Writ� Orde� Progra� behav� i� th� �
�����sam� manne� a� ite� � describe� above.

2.   PRINT ORDERS - Main Menu Selection 2

�����Befor� an�� invoicin� ca� b� done�� Packin� Slip� mus� b� �
�����"Printed"�� Us� Mai� Men� Selectio� � fo� this� O� selectin� �
�����this item, the following screen will be displayed.
cp 11
**********************DATE*********:10/12/84:

****************************************************************
PREPARE PACKING LISTS FOR NORMAL PRESS                       "1"
PREPARE ORDERS WRITTEN UP FOR INVOICING WITHOUT PACKING LIST "2"
PREPARE CASH SALE ENTRIES FOR INVOICING                PRESS "3"
RETURN TO MAIN MENU                                   PRESS <CR>
****************************************************************
WAITING

�����Onl�� ite� � i� thi� men� actuall� print� � Packin� Sli� o� �
�����paper� Item� � an� � prin� th� Packin� Sli� t� th� scree� s� �
�����tha� pape� i� no� wasted�� I� yo� selec� ite� � � messag� �
�����remindin� yo�� t� mak� sur� tha� th� printe� ha� correc� �
�����stationer�� installe� an� i� On-Lin� i� displaye� an� � �
�����respons� i� requested�� Acknowledg� b� pressin� an�� key� �
�����Packing Slips will then be printed for all type 1 orders.

�����Whe� th� Packin� Slip� ar� printed� th� syste� automaticall� �
�����returns to the Main Menu.

�����I� item� � o� � o� th� Prin� Order� Men� ar� selecte� the� �
�����th� printe� messag� i� displaye� bu� al� th� printin� i� t� �
�����th� screen�� A� note� above�� thi� i� � necessar�� pre-�
�����requisite before invoicing can proceed.

3.   BACK-ORDERS AND FREIGHT - Main Menu Selection 3

���
��Packin� Slip� ar� give� t� th� warehous� fo� packing� I� du� �
�����cours� � cop� i� returne� t� th� Account� Departmen� marke� �
�����u� t� sho� an� item� whic� coul� no� b� supplied��A� thi� �
�����tim� too�� th� cos� o� freightin� th� good� t� b� delivere� �������is known and could be noted on the Packing Slip.

�����An�� good� whic� canno� b� delivered�� shoul� b� place� o� �
�����Back-order via this menu selection
cp 14
*****************************************************************
THIӠ PROGRA͠ WIL̠ ALLOנ YO� T� ENTE� THŠ BACKORDERӠ OR� AD� �
                 FREIGHT TO THE INVOICE FILE.

          PRESS THE CODE TO ENTER THE FOLLOWING MODES

         1         ENTER THE BACKORDERS

         2         ADD FREIGHT CHARGES TO THE INVOICE

         R         RETURN TO MAIN MENU
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

3.1  ENTER THE BACKORDERS - Backorder/freight Menu Selection 1

�����Selec� ite� � fro� th� abov� men� t� ente� an�� back-ordere� �
�����items� Yo� wil� b� aske� fo� th� invoic� numbe� o� whic� th� �
�����back-orde� occurred� Invoic� number� correspon� exactl� wit� �
�����Packin� Sli� number� therefore�� ente� th� relevan� Packin� �
�����Sli� numbe� an� pres� <CR>�� Yo� wil� the� b� aske� fo� � �
�����lin� number�� o� th� cartnot� (N.� - Th� sam� documen� i� �
�����referre� t� a� differen� time� a� � Packin� Sli� o� �
�����Cartnote� fo� whic� � back-orde� applies� Thi� i� th� numbe� �
�����show� a� th� en� o� eac� lin� i� th� bod� o� th� Cartnote� �
�����Ente� th� appropriat� lin� numbe� an� pres� <CR>�� Th� �
�����cartnot� an� lin� numbe� selecte� wil� b� displaye� an� yo� �
�����wil� b� aske� t� verif� tha� thi� i� th� informatio� �
�����requested�� I� i� i� no� ente� � otherwis� pres� <CR>�� Yo� �
�����wil� the� b� aske� t� ente� th� Quantit�� Back-ordere� an� �
�����press <CR>.

cp 17
INVOICE NUMBER ON WHICH BACK ORDER OCCURED, ZERO TO EXIT :    1:
LINE NUMBER:  1:


ACCOUNT NUMBER PDS              DATE ORDERED 10/12/84
CODE           ITEM                QUANTITY ORDERED
-----------------------------------------------------
PROGRAM01 PDS DATAFLOW SYSTEM                1
-----------------------------------------------------


IF NOT LINE REQUIRED PRESS (N) ELSE <CR>
WAITING
-----------------------------------------------------
QUANTITY BACK ORDERED:            0:
-----------------------------------------------------


�����Th� Back-orde� i� recorde� an� yo� ma� the� ente� anothe� �������invoic� and/o� lin� numbe� fo� whic� � Back-orde� applie� �
�����unti� al� Back-order� hav� bee� deal� with�� A� thi� poin� �
�����ente� � zer� agains� th� invoic� number�� pres� <CR�� twic� �
�����and you will be returned to the menu shown above.

3.��  AD� FREIGH� CHARGE T� TH� INVOIC� - Back-order/Freigh� Men� �
                                         Selection 2

�����T� ad� freigh� t� th� invoic� selec� ite� � o� thi� men� �
�����whe� yo� wil� b� requeste� t� ente� th� invoic� numbe� o� �
�����whic� freigh� i� t� b� charged�� Ente� th� numbe� an� pres� �
�����<CR�� whe� th� invoic� detail� wil� b� displaye� fo� you� �
�����acknowledgement�� I� correct�� acknowledg� b� pressin� <CR� �
�����an� the� ente� th� freigh� charg� i� dollar� an� cent� (Se� �
�����screen display below).
cp 15

INVOICE NUMBER ON WHICH FREIGHT CHARGE OCCURED ZERO TO QUIT:    :

INVOICE NUMBER           0    PDS
SHIPPED BY
COST OF FREIGHT     0.00
-----------------------------------------------------------------


IF NOT LINE REQUIRED PRESS (N) ELSE <CR>
WAITING

-----------------------------------------------------------------
FREIGHT CHARGE:     0:
-----------------------------------------------------------------

�����Th� detail� wil� b� recorde� an� yo� wil� b� give� th� �
�����opportunit�� t� ente� freigh� charge� o� anothe� invoice� �
�����Whe� al� charge� hav� bee� entere� ente� invoic� numbe� Zer� �
�����an� pres� <CR� t� obtai� th� abov� menu�� Yo� ma� no� retur� �
�����to the Main Menu by pressing R.

4.   PRINT INVOICES - Main Menu Selection 4

�����Onc� order� hav� bee� entere� an� printe� an� adjustment� �
�����mad� fo� back-order� an� freight�� custome� invoice� ma�� b� �
�����printed�� Selec� thi� Mai� Men� ite� whe� th� followin� �
�����screen will be displayed:
CP 8

*****************************************************************
INVOICES FOR NORMAL ORDERS PRESS                              "1"
INVOICES FOR GOODS COLLECTED PRESS                            "2"
INVOICES FOR CASH SALES PRESS                                 "3"
*****************************************************************
WAITING

�����Mak� sur� tha� yo� hav� th� correc� pape� i� th� printer� n� �
�����warnin� i� give� thi� time� the� selec� th� typ� o� order� �
�����fo� whic� yo� wis� t� prin� invoices�� You� compan�� name� �
�����invoic� numbe� an� dat� wil� b� printe� the� yo�� wil� b� �������give� th� opportunit� t� adjus� th� pape� slightl�� befor� �
�����proceeding�� Whe� yo� ar� happ� tha� th� pape� i� correctl� �
�����adjuste䠠 pres� an�� ke�� t� continue��� I� ther� i� � �
�����significan� numbe� o� invoice� t� b� printe� i� coul� tak� �
�����som� tim� bu� yo� ma� safel� leav� th� syste� t� prin� �
�����unattended.

    Th堠 invoic� i� quit� straight-forwar䠠 however��� som� �
�����explanatio� o� th� Pric� colum� ar� th� Ta�� Fre� sellin� �
�����pric� cos� whils� thos� show� i� th� +Ta� colum� ar� th� Ta� �
�����Pai� uni� sellin� price�� Th� figur� show� i� th� tota� �
�����colum� i� th� extensio� o� th� quantit� supplie� multiplie� �
�����b�� th� pric� i� no� taxabl� o� b� th� figur� fro� th� Ta� �
�����colum� i� taxable�� Th� tota� amoun� o� ta� pai� i� printe� �
�����on the left hand side of the invoice, near the bottom.

5.   PRINT STATEMENTS - Main Menu Selection 5

�����Thi� selectio� wil� prin� Statement� an�  i�  normall�� ru� �
�����a� th� en� o� eac� month� O� selectin� thi� ite� yo� wil� b� �
�����give� th� opportunit� t� continu� o� retur� t� th� Mai� �
�����Menu�� I� yo� chos� t� continu� mak� sur� tha� yo� hav� th� �
�����correc� stationar�� i� th� printer�� tha� i� i� properl� �
�����aligne� an� tha� th� printe� i� On-Lin� a� yo� ar� give� n� �
�����opportunit� t� mak� adjustments� Th� Statemen� prin� ru� ca� �
�����tak堠 � considerabl� perio� o� tim� an� ma��� procee� �
�����unattended�� Pleas� not� tha� whe� statement� ar� produce� �
�����th� En� o� Mont� Agein� i� carrie� ou� automaticall�� i.e� �
�����curren� balance� ar� move� t� 3� days� 3� da� balance� t� 6� �
�����day� an� s� on�� Th� layou� o� th� Statemen� i� quit� sel� �
�����explanatory.

6.   FILE MAINTENANCE - Main Menu Selection 6

�����Thi� ite� allow� yo� t� ad� ne�� customers�� chang� th� �
�����detail� o� existin� customers� ad� ne� product� t� th� stoc� �
�����list�� chang� th� detail� o� existin� products�� revie� th� �
�����las� 1� entrie� i� eac� o� th� dat� bas� file� carr� ou� th� �
�����en� o� mont� procedure� an� recove� spac� i� th� disk� ar� �
�����becomin� full.

�����O� selectin� Fil� Maintenanc� th� followin� men�� wil� b� �
�����displayed:

cp 13 �*****************************************************************
                     FILE MAINTENANCE MENU
   PRESS..............................TO DO
    1                                 TO CHECK LAST FEW ENTRIES
    2                                 END OF MONTH PROCEDURES
    3                                 EDIT MENU
    4                                 RECOVER DISK SPACE
    5                                 CLEAR OUT ALL DATA

    R                                 RETURN TO MAIN MENU
*****************************************************************

6.1  TO CHECK LAST FEW ENTRIES - File Maintenance Program Item 1

�����O� selectin� thi� ite� th� followin� sub-men�� wil� b� �
�����displayed:

cp 22
*****************************************************************
  THIS PROGRAM WILL LIST THE LAST 15 ENTRIES IN THE NOMINATED
                           DATAFILE
 PRESS                       TO VIEW THIS FILE
    1                        CASH SALE
    2                        COLLECTED SALE
    3                        STANDARD ORDER
    4                        RETURN FOR CREDIT
    5                        LEDGER
    6                        PRICELIST
    7                        NAMELIST
    R                        RETURN TO FILE MAINTENANCE MENU
*****************************************************************

    TO VIEW EARLIER RECORDS ....PRESS CTRL R
    TO VIEW LATER RECORDS   ....PRESS CTRL C
    TO VIEW FIELDS TO THE RIGHT PRESS CTRL B
    TO VIEW FIELDS TO THE LEFT  PRESS CTRL Z
    WHEN FINISHED VIEWING, .....PRESS CTRL W

WAITING

�����Selectin� an� ite� fro� thi� men� wil� sho� u� th� las� 1� �
�����entrie� i� tha� dat� base�� I� fact�� us� i� mad� o� th� �
�����BROWSРcomman� fro� dBAS� an� yo� ma� mov� aroun� thes� an� �
�����othe� record� usin� th� Contro� key� describe� i� th� dBAS� �
�����manual�� I� i� als� possibl� fo� yo� t� edi� informatio� i� �
�����thes� records�� W� strongl� advis� agains� doin� thi� a� i� �
�����coul� hav� unpredictabl� result� o� th� integrit� o� you� �
�����accountin� system�� Not� tha� th� scree� i� abl� t� displa� �
�����onl� 8� column� an� mos� record� excee� thi� width�� Yo� ma� �
�����examin� record� whic� ar� of� th� scree� t� th� righ� b� �
�����holdin� dow� th� Contro� Ke� an� pressin� th� � ke� a� man� �
�����time� a� necessary�� Yo� ma� retur� t� th� lef� b�� holdin� �
�����dow� th� Contro� ke� an� pressin� th� � ke�� a� ofte� a� �
�����required�� Yo�� ma�� mov� t� th� nex� recor� u� th� lis� b� �
�����holdin� dow� th� Contro� ke� an� pressin� th� � ke�� whils�  �
�����yo� ma� mov� t� th� nex� recor� dow� th� lis� b� holdin� th� �������Contro� ke� an� pressin� C�� Yo� ma� mov� t� th� nex� fiel� �
�����t� th� righ� b� holdin� dow� th� Contro� ke� an� pressin� �
�����th� � ke� o� t� th� lef� b� holdin� dow� th� Contro� ke� an� �
�����pressin� th� � key�� Whe� yo� hav� finishe� examinin� th� �
�����record� yo�� ma�� retur� t� th� men� b�� holdin� dow� th� �
�����Contro� ke� an� pressin� th� � key�� Yo� ma� the� retur� t� �
�����the previous menu by entering an R.

6.���  ENĠ OƠ MONTȠ PROCEDURES  - Fil� Maintenanc堠 Progra� �
                                     Selection 2

�����Thi� facilit� shoul� b� use� a� th� en� o� thi� mont� afte� �
�����statement� ar� ru� t� clea� ou� th� dat� bas� file� i� �
�����preparatio� fo� th� nex� month'� entries�� I� perform� th� �
�����importan� tas� o� transferrin� al� order� an� backorder� �
�����int th� DATARCȠ file��� Unti� back-order� hav堠 bee� �
�����transferre� int� thi� fil� i� i� no� possibl� t� modif� the� �
�����o� writ� order� fro� them�� O� selectin� thi� ite� yo�� ar� �
�����presented with the following menu

cp 10
*****************************************************************
                   END OF MONTH PROCEDURES
   THIS PROGRAM ARCHIVES THE DATA FROM THE MONTH JUST ENDED

              PRESS                    TO DO
               1                       START
               2                       TO ABORT AND RETURN
*****************************************************************
WAITING

�����I� yo� procee� b� selectin� ite� � fro� th� men� � warnin� �
�����messag� tha� dat� wil� b� destroye� i� displaye� an� yo� ar� �
�����require䠠 t� ente� � securit�� cod� befor� proceeding� �
�����Enterin� th� wron� cod� return� yo� t� th� previou� menu� �
�����Th� correc� cod� i� th� curren� syste� dat� i� dd/mm/yy �
�����forma� includin� th� "/'s� followe� b� <CR>�� I� yo� d� no� �
�����wan� t� procee� a� thi� poin� simpl� pres� <CR�� whe� yo� �
�����will be returned to the File Maintenance Menu.

6.3  EDIT MENU - File Maintenance Program Selection 3

�����Thi� i� a� extremel� importan� ite� whic� i� use� t� ad� ne� �
�����customer� an� product� t� th� dat� bas� file� o� t� edi� �
�����detail� o� existin� product� o� customers� O� selectin� thi� �
�����item the following menu is displayed:

cp 10 �*****************************************************************
               A PROGRAM TO ALTER DATA BASE FILES

    PRESS THE KEY REQUIRED TO ENTER THE APPROPRIATE ACTION

    1 = TO ADD A NEW RECORD TO A FILE
    2 = TO EDIT, OR UPDATE A FILE

    R = RETURN TO MAIN MENU
*****************************************************************

�����If item 1 is selected then the following menu is displayed:

cp 14
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
   THIS PROGRAM ALLOWS A NEW RECORD TO BE ADDED TO THE FILE

        KEY..........................MODE

         1                        TO ADD TO THE PRICELIST

         2                        TO ADD TO THE NAME LIST

         R                        TO RETURN TO THE MAIN MENU

         CONTROL "W" TO SAVE THE ADDITION, "Q" TO QUIT
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

6.3.��     ADĠ �� NE� RECOR� T� � FIL� - Alte� dat� bas� file� �
                                         Selection 1

�����O� makin� thi� selectio� yo� ar� offere� th� alternativ� o� �
�����addin� t� th� Pric� Lis� (th� lis� o� products� o� addin� t� �
�����the Name List (list of customers).

6.3.1.�   T� Ad� � Ne� Produc� selec� � t� ad� t� Pric� Lis� whe� �
         the following screen will be displayed:
cp 11

*****************************************************************
PRODUCT CODE          :            :
PRODUCT DESCRIPTION   :                                         :
PRODUCT BASE PRICE    :          0.00:   COST    :          0.00:
QUANTITY IN STOCK     :             0:
DATE LAST AMENDED
SALES TAX RATE PAYABLE:          0.00:
*****************************************************************

      ENTER DATA NOW AND PRESS RETURN TO ADD TO PRICELIST
          ^G TO DELETE CHAR, ^V TO ENTER INSERT MODE

�����Yo�� ma�� no�� i� th� spac� provide� th� ne�� Produc� code� �
�����Description�� th� Produc� Bas� Pric� whic� i� th� lowes� �
�����leve� wholesal� pric� an� wil� b� use� b�� th� syste� t� �
�����calculat� th� retai� pric� (se� sectio� below)�� th� actua� �
�����cos� int� store�� th� quantit� o� produc� i� stoc� an� th� �������sale� ta� rat� payable�� Th� "Dat� Las� Ammended� fiel� i� �
�����automaticall�� maintaine� b� th� syste� an� th� curso� doe� �
�����no� sto� fo� entr� int� thi� field�� Yo� ma� mov� th� curso� �
�����backward� an� forward� throug� th� recor� usin� th� Up� an� �
�����Down� arro� key� o� withi� � fiel� usin� th� Lef� an� Righ� �
�����arro� keys� I� yo� wis� t� delet� � character� hol� dow� th� �
�����Contro� ke� an� the� pres� th� � key�� T� inser� � characte� �
�����betwee� tw� other� plac� th� curso� beneat� th� secon� �
�����character�� hol� dow� th� Contro� ke� an� pres� th� ֠ ke� �
�����whe� th� wor� INSER� wil� appea� a� th� to� o� th� screen� �
�����Yo�� ar� no� i� th� Inser� mod� an� an� character� yo�� typ� �
�����wil� b� inserte� befor� th� characte� unde� whic� th� curso� �
�����i� located�� Yo� ma� leav� Inser� mod� b� typin� Contro� � � �
�����secon� time�� Whe� th� informatio� i� entere� satisfactoril� �
�����mov� t� th� las� fiel� o� th� scree� (Sale� Ta�� Rat� �
�����Payable� an� pres� th� Ente� key�� Yo� wil� no� b� give� th� �
�����optio� t� ad� anothe� recor� t� thi� fil� b� pressin� <CR� �
�����o� t� re-inde� th� fil� an� Exi� b� usin� th� Рkey�� Whe� �
�����yo� hav� finishe� addin� ne� record� selec� th� � optio� a� �
�����whic� poin� th� dis� drive� wil� operat� fo� severa� second� �
�����dependin� upo� th� siz� o� th� dat� bas� an� th� numbe� o� �
�����record� yo�� hav� adde� an� the� retur� yo� t� th� "Alte� �
�����Data Base Files" menu.

6.3.1.��   T� Ad� � Ne� Accoun� selec� ite� � o� thi� men�� whe� �
�����the following input screen will be displayed.

cp 18
*
****************************************************************

NAME OF ACCOUNT ALPHA FIRST:                                    :
ACCOUNT NUMBER           :     :
STREET                  :                                     :
CITY POSTCODE           :                                     :
CONTACT                 :                   :
DATE LAST AMENDED
DISCOUNT ALLOWED ON TRANSACTIONS           :             0:
SALES TAX NUMBER IF APPLICABLE         :              :
ARE THE GOODS TO BE PURCHASED FOR RESALE T=TRUE:F:
*****************************************************************

INSERT NAME OF ALTERNATIVE DELIVERY POINT    :         :
INSERT DELIVERY ADDRESS FROM ABOVE           :         :
CITY POST CODE                               :         :
^ǠTϠDELETŠCHAR�^֠TϠENTEҠINSERԠMODŠ          LIS�        :
*****************************************************************

�����Ente� th� require� dat� int� eac� fiel� a� describe� above� �
�����Whe� enterin� th� Accoun� Nam� ensur� tha� th� firs� �
�����characte� i� th� nam� i� � letter�� I� mus� no� b� � number� �
�����Th� Accoun� Numbe� ma� includ� bot� letter� an� numbers�� i� �
�����i� use� internall� b� th� syste� no� b� th� operator�� Th� �
�����Cas� Sale� Accoun� mus� hav� a� Accoun� Numbe� o� "C/S� an� �
�����accoun� nam� startin� wit� th� wor� CASH�� Again�� th� "Dat� �
�����Las� Ammended� fiel� i� maintaine� b� th� syste� an� wil� b� �
�����passe� ove� b�� th� cursor��� Th� "Discoun� Allowe� o� �������Transactions�� fiel� represent� th� percentag� discoun� of� �
�����retai� whic� th� custome� woul� normall� receive� Onl� whol� �
�����number� ma�� b� entere� i� thi� field�� Not� th� maximum �
�����discoun� allowe� woul� b� 50� a� whic� tim� th� custome� �
�����woul� b� payin� th� bas� wholesal� price�� I� mos� case� �
�����discount� wil� rang� fro� 3� t� 45%�� Whe� printin� Pric� �
�����List� (se� sectio� 11.8.3�� below� th� syste� categorise� �
�����customers discounts in the following manner:

              Wholesale                45% - 50% Discount
              Trade                    30% - 44% Discount
              Retail                   <29%      Discount

�����I� th� custome� i� abl� t� clai� sale� ta� exemptio� eithe� �
�����b�� quotin� � sale� ta� numbe� o� b�� virtu� o� bein� � �
�����Governmen� Departmen� the� a� entr� mus� b� mad� i� th� �
�����"Sale� Ta� Number� field�� Unles� ther� i� a� entr� i� thi� �
�����fiel� th� custome� wil� automaticall� b� charge� sale� tax� �
�����Thi� fiel� MUS� b� lef� blan� i� sale� ta� i� t� b� charged� �
�����I� th� custome� i� � Governmen� Departmen� an� yo� d� no� �
�����hav� th� numbe� o� th� sectio� i� th� ac� o� � certificat� �
�����numbe� the� ente� th� wor� exemp� i� thi� field�� Th� las� �
�����fiel� i� th� to� sectio� o� th� Entr� scree� i� � Logica� �
�����fiel� use� t� indicat� whethe� thi� custome� i� a� en� use� �
�����o� i� th� good� ar� bein� purchase� fo� re-sale�� Thi� �
�����affect� th� wholesal� pric� o� whic� sale� tax i� calculate� �
�����- see section number on sales tax below.

�����I� th� lowe� sectio� o� th� entr� scree� yo� hav� th� optio� �
�����t� inser� th� nam� an� addres� o� a� alternativ� deliver� �
�����poin� t� whic� th� good� wil� b� sent�� Thi� woul� b� usefu� �
�����fo� � compan�� whos� hea� offic� an� account� branc� i� �
�����separate from the warehouse.

�����Th� curso� ma� b� move� fro� fiel� t� fiel� an� insertion� �
�����an� deletion� mad� a� describe� fo� addin� a� ite� t� th� �
�����pric� list�� Whe� yo� hav� correctl� entere� al� th� dat� �
�����require� mov� th� curso� t� th� las� fiel� an� pres� <CR>� �
�����Yo� wil� the� b� offere� th� optio� o� addin� anothe� recor� �
�����t� th� fil� b� pressin� <CR>�� Whe� yo� hav� adde� al� th� �
�����record� require� pres� � a� tha� poin� t� re-inde� th� fil� �
�����and to return you to the "Alter Data Base Files" Menu.

6.2.3��    TϠ EDIԠ OҠ UPDAT� � FIL� - Alte� Dat� Bas� File� �
                                        Selection 2

�����Th� secon� optio� i� thi� Men� i� t� edi� o� updat� � file� �
�����On selecting this option the following menu is displayed.

cp 19 �+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

 THIS PROGRAM ALLOWS FOR THE EDITING OF DATA IN EXISTING FILES

              PRESS THE KEY FOR THE REQUIRED MODE

        KEY..................MODE

         1    TO EDIT THE PRICELIST

         2    TO EDIT THE NAME LIST

         3    TO EDIT THE LEDGER

         4    TO EDIT THE DATA FILE

         R    TO RETURN TO THE MAIN MENU

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

6.3.2.�   T� Edi� th� Pric� Lis� selec� ite� � fro� th� men� whe� �
�����yo�� wil� b� aske� t� ente� th� Produc� Cod� exactl� a� i� �
�����th� Pric� List�� Ente� th� require� cod� an� pres� <CR� whe� �
�����th� sam� entr� scree� a� presente� fo� addin� a� ite� t� th� �
�����Pric� Lis� i� displayed�� Thi� tim� th� dat� relatin� t� th� �
�����Produc� Cod� yo� hav� selecte� wil� als� b� displaye� i� th� �
�����relevan� fields� Yo� ma� no� edi� thi� informatio� usin� th� �
�����arro�� key� t� mov� aroun� th� screen�� Contro� � t� delet� �
�����character� an� Contro� � t� inser� characters� Whe� yo� hav� �
�����complete� editin� mov� t� th� las� fiel� an� pres� <CR>� Yo� �
�����wil� b� offere� th� optio� o� returnin� t� thi� previou� �
�����men�� an� editin� anothe� recor� b� pressin� <CR�� o� o� �
�����re-indexin� th� fil� b� enterin� E�� I� i� onl� necessar� t� �
�����chos� th� Рoptio� whe� yo�� hav� finishe� editin� al� �
�����records� i� yo� hav� change� � Produc� Code� I� yo� re-inde� �
�����th� record� th� disk� wil� operat� fo� severa� seconds� �
�����dependin� o� th� siz� o� dat� base�� the� th� EDI� men� wil� �
�����be displayed again.

6.3.2.2��  T� Edi� Custome� details,selec� ite� � Edi� Namelis� �
�����whe� yo�� wil� b� aske� t� ente� th� firs� par� o� th� �
�����Customer'� name��� Ente� enoug� character� t uniquel� �
�����identif��� th� customer��� Th� customer� recor� i� the� �
�����displayed for yo� t� edi� a� describe� above��Whe� yo�� hav� �
�����finishe� editin� th� informatio� mov� th� curso� t� th� las� �
�����fiel� an� pres� <CR>� Alternatively� yo� ma� ente� Contro� � �
�����wit� th� curso� i� an� fiel� positio� t� finis� editing� �
�����Yo�� wil� the� b� offere� th� optio� o� returnin� t� th� �
�����previou� men� an� editin� anothe� recor� b� pressin� <CR� o� �
�����o� re-indexin� th� fil� b� enterin� E�� Re-indexin� i� onl� �
�����require� i� th� Accoun� Numbe� o� th� Customer'� nam� ar� �
�����altered�� Whe� yo� hav� finishe� editin� al� records� retur� �
�����t� th� previou� men� or�� i� necessary�� selec� th� � optio� �
�����t� reinde�� th� file�� Th� disk� wil� operat� fo� severa� �
�����seconds�� dependin� o� th� siz� o� th� dat� bas� the� th� �������EDIT menu will be displayed again.

�����I� i� als� possibl� fro� thi� men� t� edi� th� ledge� fil� �
�����whic� contain� detail� o� eac� invoic� an� th� DATAFIL� �
�����whic� contain� transactio� details�� I� i� no� recommende� �
�����tha� yo� us� thes� facilitie� however� a� yo� ma� compromis� �
�����the integrity of the accounting system.

6.4  RECOVER DISK SPACE

�����Thi� facilit� i� provide� t� enabl� yo� t� reduce  th� siz� �
�����o� dat� file� whic� woul� otherwis� buil� u� indefinitel� �
�����unti� th� flopp� dis� (o� eve� � har� disk!� i� full�� Th� �
�����frequenc�� wit� whic� yo� wil� nee� t� us� i� depend� upo� �
�����th� capacit� o� you� system  an� th� numbe� o� transactions� �
�����Chec� th� availabl� spac� o� you� dat� dis� ever� tw� week� �
�����o� s� usin� th� utilitie� provide� wit� you� operatin� �
�����system�� Whe� th� dis� ha� onl� 1� - 15� o� it� capacit� �
�����left�� i� woul� b� wis� t� us� thi� function�� Sinc� al� �
�����activ� dat� i� retained�� Yo� ma� ru� i� a� an�� time�� Th� �
�����onl� disadvantag� i� tha� pas� sale� histor� i� los� s� tha� �
�����i� coul� b� wort� printin� th� Stoc� o� Order/Backorde� �
�����report before running it (see section 11.8.2).

�����On selecting this function, the following menu is displayed:

cp 10
*****************************************************************
                      RECOVER PROGRAM ..
THIS PROGRAM SAVES DISK SPACE

              PRESS               TO DO
               1                  START
               R                  TO ABORT AND RETURN
*****************************************************************
WAITING

�����I� yo�� selec� ite� � t� start,yo� wil� b� warne� tha� th� �
�����dat� i� destroye� an� � "code�� wil� b� requested�� A� �
�����elsewher� i� th� system�� thi� cod� i� th� curren� syste� �
�����dat� i� dd/mm/y� format�� includin� th� "/'s"� Whe� yo� hav� �
�����entere� th� date�� pres� <CR� th� dis� drive� wil� operat� �
�����fo� � minut� o� so�� dependin� o� th� amoun� o� dat� bein� �
�����transferre� the� th� Fil� Maintenanc� Men� wil� b� displaye� �
�����again.

7.   CREDITS - Main Menu Selection 7

�����Thi� men�� selectio� i� use� fo� enterin� payment� fro� �
�����customer� o� acceptin� returne� good� fo� credit�� O� makin� �
�����this selection, the following menu is displayed:

cp9 �+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

               MENU FOR CREDITS AFFECTING SALES

                   1         TO ENTER RECEIPTS
                   2         TO ENTER RETURNS FOR CREDIT
                   R         TO RETURN
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

7.1  PAYMENTS RECEIVED

�����T� ente� � paymen� (RECEIPT� int� th� system�� choos� ite� � �
�����on this menu when the following screen will be displayed:

cp7
-----------------------------------------------------------------
 RECEIPT ENTRY PROGRAM                     RECEIPT NUMBER:    0:
RECEIVED FROM:                         :    (0 WILL EXIT)


         AMOUNT :   0.00:
-----------------------------------------------------------------

�����Th� nex� availabl� receip� numbe� i� displayed�� Unles� yo� �
�����wis� t� chang� t� � ne� sequenc� o� jum� som� numbers� �
�����accept this number by pressing <CR>.

�����Yo�� wil� the� b� aske� "Receive� From"�� Ente� enoug� �
�����characters� o� th� nam� t� identif� th� custome� fro� who� �
�����th� paymen� ha� bee� receive� an� pres� <CR>� Next� yo� wil� �
�����be asked for the amount of the receipt.

�����Ente� thi� figur� an� pres� <CR� whe� th� customer� name,� �
�����accoun� number�� las� statemen� balanc� an� 30�� 60� an� 90� �
�����day� outstandings wil� b� displayed, together wit�th� ne� �
�����balanc� takin� int� accoun� th� paymen� bein� processed� Yo� �
�����wil� b� aske� i� thi� i� th� correc� customer.I� not�� ente� �
�����Рwhe� th� curso� wil� retur� t� th� receip� numbe� field� �
�����allowin� yo� t� re-ente� al� details�� I� i� i� th� correc� �
�����customer�� pres� <CR>� Th� paymen� wil� b� accepte� int� th� �
�����system�� th� receip� numbe� wil� b� incremente� b� � an� th� �
�����origina� entr� scree� displaye� read� fo� anothe� receip� t� �
�����be entered.

�����Whe� al� receipt� hav� bee� entered�� leav� th� receip� �
�����amoun� a� Zer� (0)�� pres� <CR� thre� time� an� th� "Credit� �
�����Affecting Sales" menu will be displayed again.

7.2  GOODS RETURNED FOR CREDIT

�����T� credi� � custome� fo� returne� goods�� selec� ite� �� o� �
�����thi� menu�� Yo�� wil� the� b� aske� fo� th� nam� o� th� �
�����customer� t� credit�� ente� a� man�� character� a� ar� �
�����require� t� uniquel� identif� th� customer� an� pres� <CR>� �
������� customer'� nam� an� accoun� numbe� wil� b� displaye� a� �������th� botto� o� th� scree� an� yo� wil� b� aske� i� thi� i� �
�����th� correc� customer� I� not� typ� � whe� th� curso� wil� b� �
�����returne� t� th� Customer'� Nam� fiel� an� yo� ma�� re-ente� �
�����th� nam� correctly�� I� i� i� correct�� pres� <CR� whe� th� �
�����followin� scree� wil� b� displayed:

cp 7
-----------------------------------------------------------------
         NAME                           :P D S PTY LTD         :
         ACCOUNT NUMBER                 :PDS  :


    WHAT IS THE REASON FOR THE RETURN:                         :
-----------------------------------------------------------------

�����First�� ente� th� actua� amoun� t� b� credited�� Thi� i� th� �
�����figur� whic� wil� affec� th� balanc� owin� o� th� nex� �
�����statement�� Next�� ente� th� amoun� o� thi� credi� whic� wa� �
�����sale� taxable�� Yo� ma� nee� t� mak� som� calculation� fro� �
�����th� origina� invoic� t� obtai� th� correc� figure� fo� thi� �
�����an� th� nex� field� h� figur� yo� ente� her� wil� affec� th� �
�����tota� sale� o� taxabl� good� show� o� you� monthl� Sale� Ta� �
�����return� Next� ente� th� amoun� o� Sale� Ta� include� i� thi� �
�����credit�� Thi� wil� credi� th� Sale� Ta� yo�� ow� t� th� �
�����Taxatio� Department� Finally� th� nex� availabl� credi� not� �
�����numbe� i� shown�� Unles� yo� wis� t� chang� th� credi� not� �
�����sequenc� o� jum� som� number� accep� thi� numbe� b� pressin� �
�����<CR>�� Th� credi� wil� the� b� recorde� i� th� Ledge� an� �
�����files�� Thes� credit� wil� appea� o� th� nex� statemen� bu� �
�����n� credi� not� i� printed�� Yo� wil� the� b� give� th� �
�����opportunit�� t� ente� th� nam� o� anothe� custome� fo� �
�����credit�� Whe� yo� hav� finishe� creditin� returne� goods� �
�����ente� Zer� (0�� int� th� customer'� nam� fiel� whe� th� �
�����Credit� Affectin� Sale� men� wil� b� displaye� onc� more� �
�����Not� tha� returne� good� ar� no� automaticall� place� bac� �
�����int� stock�� I� yo� wis� t� d� thi� yo� mus� us� Mai� Men� �
�����item A - Enter Stock Received.

8.   GENERAL LEDGER - Main Menu Selection 8

�����T� utilis� th� Genera� Ledger�� selec� ite� � fro� th� Mai� �
�����Men�� whe� th� followin� Genera� Ledge� Men�� wil젠 b� �
�����displayed.

cp10
************************ GENERAL LEDGER *************************

        PRESS                                    TO DO
         1                   ENTER DEBITS FROM BUTTS & BANK FEES
         2                   CHECK-OFF PRESENTED CHEQUES
         3                   PRINT GENERAL LEDGER REPORTS
         R                   RETURN TO MAIN MENU

*****************************************************************
WAITING

�8.1  ENTER DEBITS - General Ledger Menu Selection 1

�����T� ente� debit� fro� th� chequ� stub� o� fo� ban� charges� �
�����selec� ite� � fro� thi� men� whe� th� followin� scree� wil� �
�����be displayed.

cp20
CHEQUE ENTRY,                                          10/12/84
DATŠOƠCHEQUE�� �� � :CHEQU� NUMBER(SE� TϠ99��FOҠBAN� CHARGES)
CHEQUE PAID TO:                                        :
REASON FOR CHEQUE:                                     :
CATEGORY OF CHEQUE:      :
AMOUNT OF CHEQUE (ZERO TO EXIT)    :    0.00:
IF BANK CHARGES OR PAYMENT DIRECT FROM ACCOUNT INSERT T:F:
*****************************************************************
CATEGORY       NUMBER CATEGORY       NUMBER CATEGORY       NUMBER
ADVERTISING      5010 BANK CHARGES     5070 DONATIONS        5630
ENTERTAIN        5830 INSURANCE        6280 LEGAL EXP        6600
LIGHT & POWER    6640 PETTYCASH EXP    7290 POSTAGE          7320
PRINT & STAT     7360 RATES & TAXES    7500 REGISTRATION     7510
RENT             7590 REPAIRS &MAINT   7630 REPAIR CAR       7700
REPLACEMENTS     7750 SALARIES & WAGES 8250 SUBSCRIPTION     8560
SUPERANNUATION   8600 TELECOM          8680 SALES TAX         700
FREIGHT          1600 STOCK            2000 MISCELLANEOUS       *
CAPITAL ITEM    62100 LEASE PAYMENTS  LEASE LOAN REPAYMENT    REP
TOOLS            7770 PACKAGING        9040
*****************************************************************

�����Th� accoun� categorie� an� number� show� i� th� lowe� �
�����portio� o� th� scree� follo� on� o� th� standar� account
ant� �
�����schedule� fo� Expenditure�� I� thes� ar� unsuitabl� the� ma� �
�����b� altere� b� editin� th� "GENLED� comman� file�� Thi� i� o� �
�����dis� � an� calle� GENLED.CM� o� � bi� systems� Us� dBASEII'� �
�����MODIF� COMMAN� facilit� o� preferabl� � wor� processo� suc� �
�����a� WORDSTAҠ i� non-documen� mode�� t� modif�� th� accoun� �
�����categorie� an� numbers��� I� an�� event��� ther� i� n� �
�����restrictio� o� th� Accoun� code� actuall� accepte� b�� th� �
�����system�� An� � character� ma� b� used� irrespectiv� o� thos� �
�����shown on the screen.

�����Firs� ente� th� dat� o� th� cheque�� the� th� chequ� numbe� �
�����whic� ca� b� u� t� si� digit� long�� I� yo� ar� enterin� � �
�����ban� chequ� o� standin� paymen� fo� whic� n� chequ� ha� bee� �
�����raised�� ente� 99� a� chequ� number� I� thi� case� mak� sur� �
�����yo� als� ente� � � int� th� las� fiel� o� th� screen�� Next� �
�����ente� th� nam� o� th� perso� t� who� th� chequ� wa� pai� �
�����the� th� reason�� e.g�� Rent� Rate� � Taxe� etc� Next� ente� �
�����th� categor�� o� th� cheque�� Thi� i� th� numbe� o� th� �
�����Genera� Ledge� Accoun� t� whic� th� chequ� wil� b� poste� �
�����an� ma� b� selecte� fro� thos� account� show� o� th� lowe� �
�����par� o� th� scree� (se� discussio� above)�� then�� ente� th� �
�����amoun� o� th� cheque�� Finally� typ� � � int� th� las� fiel� �
�����i� thi� entr� i� fo�  � ban� charg� o� � paymen� direc� fro� �
�����th� account�� I� no� pres� <CR>�� Th� transactio� wil� b� �
�����recorde� an� th� scree� redisplaye� s� tha� yo�� ma�� ente� �
�����th� cheque�� Th� dat� fiel� wil� remai� a� befor� whils� th� �������chequ� numbe� wil� b� incremente� b�� 1�� I� thes� ar� �
�����satisfactory simply press <CR> twice to accept them.

�����Whe� al� cheques� ban� charge� et� hav� bee� recorded� ente� �
������ Zer� int� th� chequ� numbe� fiel� an� pres� <CR� fo� eac� �
�����field when the General Ledger Menu will be displayed again.

8.� CHECK-OF� PRESENTE� CHEQUE� - Genera� Ledge� Men� Selectio� 2

�����Thi� selectio� allow� yo� t� mar� cheque� whe� the�� hav� �
�����bee� presente� t� th� ban� fo� paymen� t� assis� yo�� i� �
�����reconcilin� ban� statements�� o� makin� thi� selection�� yo� �
�����wil� b� aske� t� ente� th� chequ� numbe� t� check-off� afte� �
�����enterin� th� chequ� number�� pres� <CR� whe� th� detail� o� �
�����tha� chequ� wil� b� displaye� wit� a� instructio� t� "Se� �
�����Fla� t� True� i� chequ� ha� bee� presented�� I� th� chequ� �
�����ha� no� bee� presente� fo� payment� pres� <CR� whe� yo� wil� �
�����b� give� th� opportunit� t� ente� th� numbe� o� anothe� �
�����cheque�� I� i� ha� typ� th� lette� T� Yo� wil� the� b� aske� �
�����t� ente� th� nex� chequ� number� I� yo� ente� � numbe� whic� �
�����canno� b� foun� th� messag� "Chequ� no� foun� probabl�� no� �
�����entere� ye� tr�� Again�� pres� an� key�� WAITINǠ wil� b� �
�����displayed� Pres� an� ke� whe� yo� wil� onc� agai� b� abl� t� �
�����ente� � chequ� number�� Whe� yo� hav� finishe� enterin� al� �
�����cheques� simpl� typ� <CR� instea� o� � chequ� numbe� an� th� �
�����General Ledger Menu will be redisplayed.

8.3  GENERAL LEDGER REPORTS - General Ledger Menu Selection 3

������� se� o� report� i� provide� t� sho� th� expenditur� unde� �
�����eac蠠 Genera젠 Ledge� Classification� als� ᠠ lis� o� �
�����unpresente� cheques�� O� selectin� thi� ite� yo�� wil� b� �
�����aske� t� ente� � fo� � ful� report� � fo� � monthl� repor� � �
�����for a summary of the full period report.

�����Befor� proceeding�� mak� sur� tha� th� printe� i� switche� �
�����on, is on-line and has plain stationery set up correctly.

������� ful� repor� lists�� i� Expens� Typ� Order�� eac� chequ� �
�����entere� togethe� wit� � su� tota� fo� eac� Expens� typ� an� �
������ gran� total�� I� addition�� � secon� repor� i� produce� �
�����listing the unpresented cheques and their total.

������� Monthl� Repor� i� identica� t� th� ful� repor� bu� list� �
�����onl� thos� cheque� date� i� th� relevan� month�� O� enterin� �
�����"M�� yo�� wil� b� aske� t� ente� th� mont� fo� whic� th� �
�����repor� i� require� a� � digi� betwee� � an� 12�� O� enterin� �
�����the appropriate figure, the report will be printed.

�����Th� Summar� Ful� Perio� print� th� tota� expenditur� i� eac� �
�����Expense type without any cheque details.

9.   BACKORDER MAINTENANCE - Main Menu Selection 9

�����Thi� men�� selectio� enable� bac� order� t� b� liste� o� �������displayed�� cancelle� an� ne� order� t� b� writte� fo� bac� �
�����orders�� O� selectin� thi� ite� th� followin� men�� i� �
�����displayed.

cp13
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

    BACK ORDER MAINTENANCE MENU 10/12/84
    PRESS THE KEY REQUIRED TO ENTER THE DESIRED MODE

        KEY.............................MODE

         1    MENU FOR DISPLAY OF BACK ORDERS
         ���  CANCE̠AN٠BACˠORDERӠSHIPPEĠOҠNO� REQUIRED
         3    WRITE ORDERS FROM THE BACK ORDERS
         R    RETURN TO THE MAIN MENU
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

9.1  MENU FOR DISPLAY OF BACKORDERS MENU - Backorder Menu
                                          Selection 1

�����This item displays the following menu.

cp15
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
              MENU TO DISPLAY BACKORDERS 10/12/85

       PRESS THE KEY REQUIRED TO ENTER THE DESIRED MODE

   KEY........................MODE

    1    TO   DISPLAY BACK ORDERS FOR A CUSTOMER
    2    TO   DISPLAY BACK ORDERS FOR A PRODUCT
    3    TO   DISPLAY BACK ORDERS FOR A BRAND
    4    TO   DISPLAY ALL BACK ORDERS

    R    TO   RETURN TO THE MAIN BACKORDER MENU
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

9.1.1     DISPLAY BACKORDERS BY CUSTOMER - Menu Selection 1

�����Thi� selectio� wil� displa� o� prin� backorder� fo� � �
�����particula� customer�� Th� operato� i� firs� aske� i� "outpu� �
�����i� t� printe� o� screen"�� Ente� � an� pres� <CR� t� prin� �
�����th� repor� o� simpl� pres� <CR� i� scree� displa� onl�� i� �
�����required.

�����The next question is

�����"Thi� mont� o� (P)revious�� <CR� fo� thi� month� Ente� � an� �
�����pres� <CR�� i� yo� wis� t� se� backorder� fro� an�� month� �
�����prio� t� th� curren� month� I� yo� requir� th� curren� mont� �
�����simply press <CR>.

�����Yo� wil� the� b� aske� fo� th� firs� par� o� th� nam� o� th� �������custome� t� who� th� backorder� apply��� Ente� enoug� �
�����character� fro� th� customer'� nam� t� uniquel� identif� i� �
�����an� pres� <CR>�� Th� custome� whos� nam� mos� nearl� matche� �
�����th� character� yo� hav� entere� i� displayed� I� thi� i� th� �
�����correc� custome� pres� <CR>�� I� not�� pres� � whe� yo� wil� �
�����b� give� th� opportunit� t� ente� th� nam� again�� Havin� �
�����selecte� th� correc� customer� � lis� o� th� curren� month'� �
�����back-order� wil� b� displaye� o� th� scree� o� printed�� Fo� �
�����eac� ite� o� backorde� th� Produc� Code�� ite� description� �
�����quantit� bac� ordered�� dat� ordere� an� an� comment� place� �
�����o� th� orde� ar� displayed� Whe� yo� hav� finishe� printing� �
�����pressin� an�� ke�� wil� retur� th� syste� t� th� Displa� �
�����Backorders menu.

9.1.2.    DISPLAY BACK ORDERS BY HAND - Selection 3

�����T� lis� al� bac� order� fo� � particula� product�� selec� �
�����ite� �� o� thi� menu�� Again�� yo� wil� b� aske� i� outpu� �
�����shoul� g� t� th� printe� o� th� scree� the� i� yo� wan� t� �
�����vie�� thi� month'� o� Previou� month� bac� orders�� Answe� �
�����thes� question� appropriately�� Yo� wil� the� b� aske� t� �
�����ente� th� ful� cod� o� th� produc� required�� Complet� th� �
�����entr� wit� � <CR� whe� th� product� cod� an� th� descriptio� �
�����wil� b� displaye� an� yo� wil� b� aske� t� acknowledg� tha� �
�����thi� i� th� correc� produc� b� pressin� <CR� o� enterin� � �
�����i� i� i� not�� O� acknowledgin� th� correc� produc� � repor� �
�����listin� al� bac� order� fo� tha� product� wil� b� displayed� �
�����Th� Accoun� Number� quantit� o� bac� order� dat� ordere� an� �
�����an�� comment� place� o� th� origina� order�� ar� displayed� �
�����togethe� wit� th� tota� quantit�� o� th� produc� o� �
�����backorder.

9.1.3     DISPLAY BACK ORDERS BY BRAND - Selection 3

�����Thi� men�� selectio� enable� yo� t� examin� backorder� fo� �
�����an�� bran� o� product�� Th� bran� o� � produc� i� th� firs� �
�����fe� character� o� th� ite� description�� I� yo� wis� t� mak� �
�����us堠 o� thi� facilit�� yo�� shoul� arrang堠 you� ite� �
�����description� s� tha� th� firs� wor� o� tw� represen� th� �
�����supplier'� bran� name�� Again�� yo� wil� b� aske� i� outpu� �
�����shoul� g� t� th� printe� o� th� screen� then� i� yo� wan� t� �
�����vie� bac� order� fo� thi� mont� o� previou� months�� Answe� �
�����these questions appropriately.

�����Yo�� wil� the� b� aske� th� ente� th� bran� require� fo� th� �
�����search�� Typ� i� th� bran� nam� the� pres� <CR>�� N� erro� �
�����checkin� i� carrie� ou� o� bran� s� tha� th� repor� i� �
�����immediatel�� displaye� o� printed�� Th� repor� show� th� �
�����produc� code�� ite� description�� quantit� backordered�� an� �
�����date ordered for each backorder.

9.1.4     DISPLAY ALL BACKORDERS - Selection 4

�����Us� thi� men� selectio� t� displa� al� backorder� fo� al� �
�����customers�� Selec� th� printe� o� scree� fo� outpu� the� th� �������curren� mont� o� th� previou� month'� backorders�� O� makin� �
�����thes� choices�� th� repor� wil� b� produce� automatically� �
�����listin� fo� eac� backorde� th� quantit� o� backorder�� th� �
�����produc� cod� an� ite� description�� an� comment� place� o� �
�����th� origina� order�� th� dat� ordere� an� th� customer'� �
�����account number.

�����Whe� yo� hav� finishe� wit� th� displa� o� whe� th� repor� �
�����ha� finishe� printing�� pressin� an� ke� wil� retur� th� �
�����system to the display backorders menu.

9.2  CANCEL ANY BACKORDERS SHIPPED OR NOT REQUIRED - Selection 2

�����Us� thi� selectio� t� cance� al� backorder� fo� � particula� �
�����customer�� Sinc� importan� dat� wil� b� modifie� b�� thi� �
�����progra� yo� ar� require� t� verif� tha� yo� wan� t� procee� �
�����b�� pressin� <CR>�� Yo� ar� the� aske� t� ente� th� nam� o� �
�����th� custome� fo� whic� yo� wan� t� cance� AL� bac� orders� �
�����Ente� enoug� letter� t� uniquel� identif� th� custome� an� �
�����pres� <CR>� Th� customer� nam� whic� mos� nearl� matche� th� �
�����letter� entere� i� displayed� I� thi� i� th� wron� customer� �
�����rejec� i� b� enterin� � an� pressin� <CR� twic� whe� yo� �
�����wil� b� give� th� opportunit� t� ente� th� nam� again�� Whe� �
�����yo� hav� selecte� th� correc� customer� pres� <CR� t� accep� �
�����it�� Yo�� wil� the� b� aske� whethe� t� us� th� curren� �
�����month'� bac� order� o� thos� fro� previou� months� Mak� you� �
�����selectio� b�� enterin� � an� <CR� fo� th� curren� month'� �
�����bac� order� o� simpl� <CR� fo� previou� month's�� Th� dis� �
�����drive� wil� the� operat� whils� th� bac� orde� record� ar� �
�����cancelle� the� yo� wil� b� give� th� opportunit� t� ente� �
�����another customer's name.

�����Whe� al� customer� hav� bee� dealt with�� ente� Zer� instea� �
�����o� th� customer� nam� s� tha� th� mai� Backorde� men�� i� �
�����redisplayed.

9.3  WRITE ORDERS FROM THE BACKORDERS - Selection 3

�����Us� thi� men� selectio� t� cance� individua� backorder� o� �
�����writ� ne� order� fro� backorders�� Whe� a� orde� i� written� �
�����th� sourc� backorde� i� automaticall� cancelled�� Not� that� �
�����whils� i� i� possibl� t� writ� a� orde� fo� � quantit� whic� �
�����i� differen� fro� th� quantit� o� backorder�� thi� actio� �
�����stil� result� i� th� whol� backorde� bein� cancelled�� Fo� �
�����example�� suppos� � custome� ha� � quantit� o� � item� o� �
�����backorde� an� thre� becom� availabl� fo� deliver� - I� th� �
�����quantit� o� backorde� i� reduce� t� thre� s� tha� th� orde� �
�����ma�� b� produce� fo� jus� th� quantit�� available�� th� �
�����backorde� wil� b� cancelle� s� tha� th� remainin� tw� wil� �
�����n� longe� b� o� backorder�� Th� correc� procedures i� thi� �
�����cas� i� t� writ� a� orde� fo� th� ful� quantit�� show� �
�����backordere䠠 and��� i du� course��� prin� ᠠ packin� �
�����slip/cartnote�� Whe� th� cartnot� i� returne� t� accounts� �
�����showin� tha� onl� thre� item� wer� packed� th� remainin� tw� �
�����shoul� b� backordere� i� th� norma� cours� o� event� an� a� �������invoic� produce� etc�� Th� origina� dat� ordere� wil� b� �
�����retaine� s� ther� i� n� dange� o� th� backorde� goin� t� th� �
�����"end of the queue".

�����O� selectin� thi� men� ite� yo� ar� require� t� acknowledg� �
�����tha� yo�� wis� t� procee� b� pressin� <CR>�� Yo�� ar� the� �
�����offere� fiv� differen� set� o� searc� criteri� t� assis� yo� �
�����i� selectin� th� backorder� required�� se� scree� displa� �
�����below:

cp6
    SEARCH FOR SPECIFIC CUSTOMER                 PRESS     1
    SEARCH FOR CUSTOMER & BRAND                  PRESS     2
    SEARCH FOR BRAND ONLY                        PRESS     3
    SEARCH FOR ITEM ONLY                         PRESS     4
    SEARCH FOR ALL BACK ORDERS                   PRESS     5 :0:
    WHICH DATABASE TO SEARCH (C)URRENT OR (P)REVIOUS:?:

�����T� us� on� o� th� searc� criterion�� typ� it� numbe� the� �
�����typ� � "C� i� yo� wis� t� wor� wit� th� curren� month'� �
�����backorders or "P" for backorders from previous months.

9.3.1.    SEARCH FOR SPECIFIC CUSTOMER - Selection 1

�����I� yo� electe� t� searc� b� customer� yo� wil� the� b� aske� �
�����t� ente� th� nam� o� th� customer�� Typ� i� enoug� letter� �
�����fro� th� customer'� nam� t� uniquel� identif� i� the� pres� �
�����<CR>�� Th� customer'� nam� whic� mos� nearl�� matche� th� �
�����letter� type� i� wil� b� displaye� togethe� wit� th� Cit� �
�����an� postcod� fro� it� address� I� thi� i� incorrect� pres� � �
�����whe� yo� wil� b� give� th� opportunit� t� re-ente� th� name� �
�����I� correct�� pres� <CR� whe� th� Backorde� Edi� scree� show� �
�����belo�� wil� b� displaye� wit� th� dat� fro� th� firs� bac� �
�����order on file for this customer.

cp16
NAME OF CUSTOMER    P D S PTY LTD
ADDRESS             ADELAIDE                 SA 5000
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
DATE ORDERED        10/12/84  INVOICE #                0
-----------------------------------------------------------------
QUANTITY BACK ORDERED  :           1:
ITEM :PDS DATAFLOW SYSTEM               :
ORDERED COMMENTS    :                                  :
SHIPPED BY     :              :
CHANGE THE ABOVE IF NECESSARY

PRESS  (?) TO: (C)ANCEL, (N)EXT    (W)RITE   (E)ND:?:

IF W IS SELECTED, ORDER WILL BE WRITTEN FOR QUANTITY
SHOWN AS BACKORDERED AND THE BACKORDER CANCELLED.
=================================================================

�����Yo�� ma� no� alte� an� detail� show� o� th� scree� suc� a� �
�����quantit� backordered� Ite� description� Comment� an� Shippe� �
�����b� - usin� th� Editin� control� - se� below� Normally� ther� �
�����woul� b� n� nee� t� chang� an� o� thes� details� Finall� yo� �������hav� th� choic� o� enterin� � "C� t� cance� th� backorde� �
�����completely�� "N�� t� displa� th� nex� backorde� fo� tha� �
�����customer�� � t� writ� � ne� orde� fro� th� backorde� o� � t� �
�����en� thi� par� o� th� program�� Mak� th� appropiat� entry� �
�����Enterin� Рwil� caus� th� mai� Bac� orde� men�� t� b� �
�����displayed� Enterin� � wil� caus� th� nex� backorde� fo� tha� �
�����clien� t� b� displayed�� Enterin� � o� נ wil� caus� th� �
�����relevan� modificatio� t� b� mad� an� the� th� nex� backorde� �
�����for that client will be displayed.

     EDITING DATA ON SCREEN

�����Yo�� ma� chang� th� informatio� i� � fiel� b� typin� th� ne� �
�����informatio� ove� th� to� o� th� old� Yo� ma� mov�
th� curso� �
�����withi� � fiel� b� holdin� dow� th� Contro� ke� an� pressin� �
�����th� "D� ke� t� mov� on� spac� t� th� righ� o� th� "S� ke� t� �
�����mov� on� spac� t� th� left� T� mov� t� th� nex� fiel� eithe� �
�����pres� <CR� o� hol� dow� th� Contro� ke� an� pres� "X"�� T� �
�����mov� t� th� previou� field�� hol� dow� th� Contro� ke�� an� �
�����pres� th� "E� key�� Yo� ma� inser� ne� character� betwee� �
�����existin� one� b� holdin� dow� th� Contro� key�� pressin� th� �
�����"V� key� releasin� th� � ke� the� releasin� th� Contro� key� �
�����h� wor� INSER� wil� b� displaye� a� th� to� o� th� screen� �
�����Whils� i� INSER� mode�� an� lette� type� wil� b� inserte� a� �
�����th� curso� position�� T� retur� t� OVERTYP� mode� repea� th� �
�����Contro� "V� procedur� whe� th� wor� INSER� wil� b� erase� �
�����fro� th� to� o� th� screen�� T� delet� � characte� a� an� �
�����time�� positio� th� curso� o� tha� character�� hol� dow� th� �
�����Contro� key�� pres� th� "G� ke� whe� th� characte� wil� b� �
�����delete� an� al� character� i� tha� fiel� t� th� righ� o� th� �
�����cursor�� wil� b� move� on� spac� t� th� left�� releas� th� � �
�����key then release the Control key.

�����Whe� al� backorder� hav� bee� processed�� th� Mai� Backorde� �
�����menu will be displayed again.

9.3.2.    SEARCH FOR CUSTOMER AND BRAND - Selection 2

�����O� electin� t� searc� fo� custome� an� Brand�� th� sam� �
�����procedur� a� describe� i� Searchin� fo� � custome� i� �
�����followe� unti� th� correc� custome� i� found�� Yo� ar� the� �
�����aske� t� ente� th� Brand� Typ� i� th� firs� wor� o� tw� fro� �
�����th� ite� descriptio� whic� ma� b� use� a� � bran� identifie� �
�����and press<CR>.

�����Th� Backorde� Edi� scree� show� abov� wil� b� displaye� wit� �
�����th� dat� fro� th� firs� backorde� whic� matche� you� �
�����criteria�� Yo� ma� no� Edit� Cancel� Writ� a� order� procee� �
�����t� th� nex� matchin� backorde� o� retur� t� th� mai� �
�����Backorder Menu, as described in section 9.1.3. above.

9.3.3.    SEARCH FOR BRAND ONLY - Selection 3

�����Selec� thi� choic� t� searc� fo� backorder� fo� � particula� �
�����bran� o� product�� Havin� selecte� th� curren� o� previou� �������month� backorder� yo� wil� b� aske� t� ente� th� Bran� name� �
�����Typ� i� th� bran� whic� woul� b� th� firs� wor� o� tw� fro� �
�����the item description of a group of products and press <CR>.

�����Th� Backorde� Edi� scree� abov� wil� b� displaye� wit� th� �
�����dat� fro� th� firs� backorde� fo� tha� bran� o� product� Yo� �
�����ma� no� Edit�� Cancel�� Writ� a� order�� procee� t� th� Nex� �
�����bac� orde� fo� tha� bran� o� Exi� t� th� mai� Bac� orde� �
�����menu.

9.3.4�    SEARC� FO� ITE� ONL� - Selectio� 4

�����T� searc� fo� individua� backorder� fo� ᠠ particula� �
�����product�� ente� � an� � fo� th� curren� mont� o� � fo� th� �
�����previou� month'� backorders�� Yo� wil� b� aske� fo� th� Cod� �
�����Numbe� o� th� require� item� Typ� thi� in� th� ite� i� foun� �
�����an� it� descriptio� displaye� fo� verification�� I� thi� i� �
�����th� correc� ite� simpl� pres� <CR>�� I� not� typ� � whe� yo� �
�����wil� hav� th� opportunit� t� ente� th� produc� cod� again� �
�����O� acceptin� th� produc� cod� a� bein� correct��� th� �
�����Backorde� Edi� scree� wil� b� displaye� containin� th� dat� �
�����fro� th� firs� backorde� fo� th� produc� requested�� Yo� ma� �
�����no�� Edit�� Cancel�� Writ� a� order�� procee� t� th� nec� �
�����backorde� fo� tha� produc� o� Exi� t� th� mai� Backorde� �
�����menu as described in the section above.

9.3.5.    SEARCH FOR ALL BACKORDERS - Selection 5

�����Thi� optio� wil� fin� al� th� backorder� recorde� i� th� �
�����syste� irrespectiv� o� th� customer�� bran� o� produc� �
�����concerned�� Afte� typin� � ente� � � t� searc� th� Curren� �
�����month� backorder� o� � Рt� searc� throug� previou� �
�����backorders��� Th堠 Backorde� Edi� Scree� wil� the b� �
�����displayed� Yo� ma� no� Edit� Cancel� Writ� a� order� procee� �
�����t� th� nex� backorde� o� Exi� t� th� Mai� Backorde� men�� a� �
�����described in the section above.

�����Note�� Whe� al� th� backorder� fo� � particula� se� o� �
�����selectio entrie� hav� bee displayed��� th堠 syste� �
�����automaticall� return� t� th� mai� Backorde� menu� I� follow� �
�����therefor�� tha� i� ther� ar� n� backorder� whic� mee� you� �
�����selectio� criteria�� th� Backorde� Edi� scree� wil� no� b� �
�����displaye� an� th� Mai� Backorde� Men� wil� b� redisplaye� �
�����immediately.

10.  ENTER STOCK RECEIVED - Main Menu Selection A

�����Thi� men� selectio� allow� stoc� receive� t� b� recorde� i� �
�����th� system�� O� selectin� thi� ite� yo� wil� b� requeste� t� �
�����enter the stock code for the item concerned.

�����O enterin� th� stoc� cod� th� followin� scree i� �
�����displayed, containing the data to the stock item selected.

cp9 �          CODE OF STOCK RECEIVED:PROGRAM01:
         INSERT CODE OF (0) ZERO TO EXIT

         PRESS RETURN IF NO CHANGE
         AMOUNT IN STOCK AT PRESENT                   35
         PRODUCT                       PDS DATAFLOW SYSTEM
         NEW LANDED COST          :    250.00:
         NEW MINIMUN SALE PRICE   :    300.00:
         QUANTITY RECEIVED        :         0:

�����Usin砠 th堠 dat� bas� Edi� facilit�� (se� sectio o� �
�����backorders�� yo�� ma�� no� adjus� th� lande� cost�� se� � �
�����minimu� sellin� pric� an� ente� th� Quantit�� received�� O� �
�����completion�� yo� ar� give� th� opportunit� t� selec� anothe� �
�����stoc� item�� Whe� al� entrie� ar� complete� ente� Zer� wher� �
�����stoc� cod� i� requeste� an� th� mai� men� wil� b� displaye� �
�����again.

11.  REPORTS - Main Menu Selection B

�����This selection allows you to produce the following reports.

cp13
*****************************************************************

         STOCK CONTROL       8.   STOCK REPORTS
                                   REPORTS MENU

         DEBTORS:            1.   AGED TRIAL BALANCE
                             2.   CUSTOMER LIST
                             3.   CUSTOMER MAILING LABELS
                             4.   OVERDUE LETTER

         SALES REPORT        5.   SALES TAX REPORT
                             6.   TRADING REPORT
                             7.   PRODUCT SALES HISTORY

11.1 AGED TRIAL BALANCE - Report Menu Selection 1

�����Thi� repor� list� eac� Accoun� i� alphabetica� orde� o� �
�����name� showin� th� las� statemen� balanc� plu� 30� 6� an� 90� �
�����day� balances�� Not� tha� th� us� o� agein� categorie� �
�����differ� somewha� fro� othe� accountin� systems�� I� i� �
�����intende� tha� th� repor� wil� b� printe� onl�� onc� pe� �
�����month� afte� th� statement� ar� run� Th� balance� 30� 6� an� �
�����9� da� field� ar� update� automaticall� whe� statement� ar� �
�����printed�� The�� d� no� chang� i� valu� unti� th� nex� �
�����statemen� run� Th� balanc� i� th� tota� balanc� show� owein� �
�����o� th� las� statemen� printed�� Th� 3� da� figur� i� th� �
�����tradin� fo� th� mont� jus� complete� an� i� no� du� fo� �
�����paymen� fo� anothe� 3� days� Th� 6� da� figur� i� tha� whic� �
�����ha� jus� becom� overdu� whils� th� 9� da� figur� show� al� �
�����mone�� whic� ha� bee� overdu� fo� 3�� day� o� more�� Fo� �
�����example�� th� statemen� ru� 30t� november�� 198� th� 6�� da� �
�����figur� i� du� an� payable�� th� 9� da� figur� wa� du� an� �
�����payabl� o� th� 31s� Octobe� (o� eve� earlier� bu� th� 3� da� �������figur� wil� no� b� du� an� payabl� unti� 31s� December� �
�����1984� Account� wit� zer� o� credi� balance� ar� no� include� �
�����i� thi� report� O� selectin� thi� repor� yo� ar� offere� th� �
�����optio� o� printin� therepor� o� o� displayin� i� o� th� �
�����screen�� T� print�� typ� "P"�� t� display�� pres� <CR>�� Th� �
�����repor� wil� b� generated�� I� yo� ha� electe� t� displa� th� �
�����repor� yo�� ma� freez� i� a� an� tim� a� i� move� u� th� �
�����scree� b�� holdin� dow� th� Contro� ke� an� pressin� th� � �
�����key�� releasin� th� � ke� the� releasin� th� Contro� key� �
�����Afte� examinin� th� displa� yo� ma� vie� mor� account� b� �
�����typin� an� key�� Thi� proceedur� ma� b� repeate� a� ofte� a� �
�����you like.

�����On completion the REPORT MENU is displayed again.

11.2 CUSTOMER LIST - Report Menu Selection 2

�����Thi� repor� list� customer� name� an� addresse� i� eithe� �
�����nam� orde� o� accoun� numbe� order�� Selec� ite� � fro� th� �
�����Report� Men� whe� yo� wil� b� aske� t� ente� "A� t� produc� �
�����th� lis� i� Accoun� Numbe� orde� o� <CR� fo� Nam� Order� �
�����Mak� sur� tha� th� printe� contain� plain��� contiuou� �
�����stationar�� an� i� read� t� prin� the� eithe� ente� "N�� an� �
�����pres� <CR� o� pres� <CR>�� Th� repor� chose� wil� prin� the� �
�����the Reports Menu will be displayed once more.

11.3 CUSTOMER MAILING LABELS - Report Menu Selection 3

�����Thi� functio� print� nam� an� addres� label� fo� mailin� t� �
�����customers�� I� ca� b� use� t� addres� th� monthl� statement� �
�����(windo� envelope� ar� cheaper� o� fo� promotiona� mailings� �
�����Th� label� ar� printe� tw� abreas� i� alphabetica� nam� �
�����order��� Us� sel� adhesiv� label� mounte� "two-up��� o� �
�����continuou� stationary�� Th� distanc� fro� th� to� o� on� �
�����labe� t� th� to� o� th� labe� immediatel� belo� i� shoul� b� �
�����9 lines of 1/2 inch spacing.

�����O� selectin� thi� functio� yo� ar� requeste� t� pres� an� �
�����ke� t� prin� stick� label� fo� al� customers� Mak� sur� tha� �
�����th� label� ar� properl� aligne� an� th� printe� i� read� �
�����the� pres� � key�� Whe� th� label� ar� finished� th� report� �
�����menu will be displayed again.

11.4 OVERDUE LETTER - Report Menu Selection 4

�����Thi� lette� i� provide� t� assis� cas� flo�� b�� demandin� �
�����paymen� fro� customer� wh� hav� a� overdu� accoun� an� hav� �
�����no� mad� � paymen� durin� th� month�� Yo�� woul� normall� �
�����expec� t� prin� thes� letter� immediatel�� afte� printin� �
�����statements� Th� progra� check� fo� an� payment� receive� an� �
�����fo� 6�� o� 90� da� balance�� I� ther� i� � 6� o� 90�� da� �
�����balanc� an� n� paymen� a� al� ha� bee� receive� i� th� las� �
�����month�� � lette� i� printed�� Th� lette� show� th� tota� �
�����owing�� th� accoun� number� nam� an� addres� a� th� to� the� �
�����print� th� sam� messag� t� eac� customer�� I� yo� wis� t� �������chang� th� tex� o� th� lette� us� MOD1CO� o� preferrabl�� � �
�����wordprocesso� suc� a� WORDSTA� i� non-documen� mode� t� edi� �
�����th� progra� fil� A:OVERDUE.CMD�� Whe� al� letter� hav� bee� �
�����printed, the main menu is displayed again.

11.5 SALES TAX REPORT - Report Menu Selection 5

�����This item produces a set of five sales tax reports:

    -    Sales of Quoted Goods

    -    Trade Sales plus Tax

    -    Retail Sales

    -    Claims for Sales Tax on Returned Goods

    -    Summary Sales Tax Report

�����Th� informatio� i� thes� report� ma� b� transferre� directl� �
�����onto your monthly Sales Tax return.

�����O� selectin� th� Sale� Ta� Reports�� th� followin� men�� i� �
�����displayed:

cp16
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

                  SALES TAX REPORT GENERATOR

       PRESS THE REQUIRED KEY TO ENTER THE DESIRED MODE

        KEY                  MODE

         1              SALESTAX TO PRINT

         2              SALESTAX TO SCREEN

         R              RETURN TO MAIN MENU

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

�����Yo� ma� produc� th� report� o� � printe� b� selectin� ite� � �
�����o� displa� the� o� th� scree� only�� b� selectin� ite� 2� I� �
�����either case, the following screen is displayed:

cp7
JANUARY FEBRUARY MARCH APRIL MAY JUNE JULY AUGUST SEPTEMBER
  1       2       3     4    5   6    7     8       9

OCTOBER NOVEMBER DECEMBER
  10      11       12

WHAT MONTH IS THE REPORT REQUIRED FOR :   0:

�����Typ� i� th� appropiat� selection� an� th� Sale� Ta� Report� �������wil� b� produce� automatically� O� completion� th� Sale� Ta� �
�����Report Generator Menu will be displayed once more.

11.6 TRADING REPORT - Report Menu Selection 6

�����O� selectin� thi� item� th� repor� show� i� displaye� o� th� �
�����screen.

cp11
*****************************************************************

ENTRIES FROM THE  :12/18/84:
TOTAL DEBITS :    8017.40:
TOTAL CASH SALES ENTERED :         0.00:
TOTAL CREDITS TO DATE:   1875.00:
TOTAL CREDIT DUE TO CASH SALES :        0.00:

*****************************************************************
PRESS ANY KEY TO CONTINUE
WAITING

�����Whe� yo�� hav� rea� thi� repor� pres� an�� ke�� whe� th� �
�����messag� "RECALCULATING�� appear� followe� afte� � shor� �
�����interva� b� th� messag� "WAITING"�� Pres� an� ke� whe� th� �
�����report shown below will be displayed.

cp15
*****************************************************************

ENTRIES FROM THE :10/12/85:          MONTHLY AVERAGES
TOTAL DEBITS :  9846.10:             AVERAGE TRADING      9846.10
TOTAL CASH SALES ENTERED: 0.00:      AVERAGE                 0.00
TOTAL CREDITS TO DATE: 6005.00:      AVERAGE              6005.00
TOTA̠CREDIԠDUŠTϠCASȠSALES:0.00� AVERAG�                 0.00

FORECASTED YEARLY SALES BASED ON AVERAGE                118153.20
FORECASTED YEARLY RECEIPTS BASED ON AVERAGE              72060.00
FORECASTED YEARLY CASH SALES AT WHOLESALE VALUE              0.00
FORECASTED RECEIPTS DUE TO CASH SALES BASE ON AVE            0.00
*****************************************************************
PRESS ANY KEY TO CONTINUE
WAITING

�����Whe� yo� hav� finishe� wit� th� displa� pres� an� key�� Yo� �
�����wil� the� b� give� th� optio� o� printin� th� repor� yo� �
�����have just seen or returning to the report menu.

11.7 PRODUCT SALES HISTORY - Report Menu Selection 7

�����Thi� repor� list� al� order� writte� fo� � specifie� produc� �
�����i� pas� months�� I� doe� no� includ� order� fro� th� curren� �
�����month� I� ca� b� usefu� i� determinin� reorderin� levels� O� �
�����selectin� thi� ite� yo� ar� requeste� t� ente� th� stoc� �
�����code�� Th� ite� descriptio� i� the� displaye� an� yo�� ar� �
�����offere� th� optio� o� printin� th� repor� o� displayin� i� �
�����o� th� screen�� O� choosin� thi� optio� th� repor� i� �
�����produce� an� yo� ar� give� th� opportunit�� t� repor� o� �������anothe� product�� Whe� yo� ar� finished�� pres� <CR� a� thi� �
�����poin� instea� o� enterin� � produc� cod� an� th� repor� men� �
�����will be displayed again.

11.8 STOCK REPORTS - Reports Menu Selection 8

�����On selecting this function, the following menu is displayed.

cp15
*****************************************************************

                    STOCK REPORTS MENU

PRESS NUMBER                  TO DO:-

    1                        PRINT A STOCK LIST

    2                        PRINT STOCK ON ORDER/BACKORDER

    3                        PRINT A PRICELIST

    R                        RETURN TO MAIN MENU
*****************************************************************
WAITING

11.8.1    PRINT A STOCK LIST - Stock Reports Menu Selection 1

�����THi� selectio� print� � lis� o� al� item� i� stoc� i� stoc� �
�����cod� orde� showin� th� ite� description�� th� lande� cost� �
�����th� quantit� i� stock� th� valuatio� a� cos� o� eac� produc� �
�����(lande� cos� �� quantit� i� stock�� an� th� tota� stoc� �
�����valuatio� a� cost�� O� selectin� thi� ite� � headin� i� �
�����requested�� Typ� i� th� headin� yo� wis� t� appea� o� th� �
�����repor� an� pres� <CR>�� Th� repor� wil� the� b� printe� an� �
�����the REPORTS Menu displayed again.

11.8.��   PRINԠSTOCˠO� ORDER/BACKORDEҠ-Stoc�Repor�Men�
                                         Selection 2

����
�Thi� repor� list� i� produc� cod� order�� al� item� eithe� �
�����ordere� o� backordered�� I� als� show� th� valu� a� lande� �
�����cos� o� order� an� backorders�� I� i� intende� t� assis� i� �
�����plannin� stockin� policy�� Befor� selectin� thi� ite� mak� �
�����sur� tha� th� printe� contain� plai� continuou� stationer� �
�����an� i� ready� Printin� commence� immediatel� th� functio� i� �
�����selected�� O� completio� th� Stoc� Report� Men� i� displaye� �
�����again.

11.8.3    PRICE LIST - Stock Report Menu Selection 3

�����Th� syste� wil� produc� � pric� lis� fo� al� product� a� an� �
�����desire� discoun� of� RRP�� Thes� price� d� no� includ� Sale� �
�����Tax�� O� selectin� thi� optio� th� followin� scree� i� �
�����displayed.

cp2 �     PRICE LIST TO PRINT (P) DISK FOR EDIT (D) OR SCREEN: :
      WHAT IS THE RATE OF DISCOUNT FOR THE PRICELIST: 0:

�����Ente� you� selection� an� th� pric� lis� wil� b� printed� �
�����displaye� o� sen� t� dis� fo� editin� b� � wor� processor� �
�����as required. The REPORT Menu will then be displayed again.

11.9 SUNDRY LABELS - Report Menu Selection 7

�����Thi� facilit�� i� include� t� enabl� yo� t� prin� addres� �
�����label� fo� peopl� wh� d� no� hav� a� account�� O� selectin� �
�����thi� ite� yo� ar� firs� aske� wethe� yo� wis� t� prin� o� �
�����singl� o� doubl� heigh� labels�� Singl� label� allo�� fiv� �
�����line� o� printin� whils� doubl� (height� label� allo�� � �
�����line� o� printing�� I� bot� case� tw� identica� label� ar� �
�����printe� sid� b� side�� Singl� label� us� th� sam� stationer� �
�����as the Customer address labels - see Section 11.3

�����On making your selection, the following screen is displayed:

cp9
         LINE 1:                                      :
         LINE 2:                                      :
         LINE 3:                                      :
         LINE 4:                                      :
         LINE 5:                                      :
         LINE 6:                                      :
         LINE 7:                                      :
         LINE 8:                                      :
         NUMBER OF LABELS REQUIRED:         0:

�����Not� thi� displa� i� fo� doubl� heigh� labels�� I� yo�� ha� �
�����chose� singl� heigh� label� ther� woul� b� onl� � line� fo� �
�����information.

�����Typ� i� th� informatio� yo� requir� i� eac� line� choos� th� �
�����numbe� o� identica� label� yo� wis� t� prin� (remember� �
�����selectin� � wil� prin� tw� identica� label� sid� b�� side)� �
�����Pres� <CR� an� th� label� wil� b� printed�� Whe� complete� �
�����the Reports Menu will be displayed again.

12.  INSTALLATION MENU - Main Menu Selection C

�����Thi� selectio� allow� yo� t� instal� � ne� compan� nam� fo� �
�����prin� o� stationery�� chang� printe� routines�� initializ� �
�����memor� file� o� rese� for� numbers� O� enterin� Selectio� C� �
�����the following menu is displayed:

cp14 �*****************************************************************
                       INSTALLATION MENU

PRESS                         TO DO

 1                           INSTALL COMPANY NAME
 2                           INSTALL PRINTER ROUTINES
 3                           RE-INITIALISE MEMORY FILES
 4                           RESET FORM NUMBERS
 5                           CLEAR OUT ALL DATA FILES

 R                           RETURN
*****************************************************************
WAITING

12.1 INSTALL COMPANY NAME

�����Us� selectio� 1�� t� ammen� th� compan� nam� o� eve� chang� �
�����i� altogether� Thi� ite� shoul� b� carrie� ou� a� leas� onc� �
�����whil� settin� th� syste� up�� Th� followin� scree� wil� b� �
�����displayed:

cp15
FILL IN THE BLANK LINES, THESE WILL BE SAVED AND PRINTED ON THE
PACKING LISTS, INVOICES AND STATEMENTS.
*****************************************************************

LINE 1:P D S PTY LTD                      :
LINE 2:(INCORPORATED IN SOUTH AUSTRALIAN) :
LINE 3:433 MORPHETT STREET,               :
LINE 4:ADELAIDE, SOUTH AUSTRALIA, 5000    :
LINE 5:(08) 211 7575                      :

SHORT LINE 1:P D S PTY LTD    :
SHORT LINE 2:(INC IN S.AUST)  :
SHORT LINE 3:433 MORPHETT ST. :
SHORT LINE 4:ADELAIDE S.A. 5000:
SHORT LINE 5:(08) 211 7575    :

�����Us� th� lef� an� righ� arro� key� t� mov� withi� field� an� �
�����th� u� an� dow� arro� key� t� mov� betwee� fields�� I� yo� �
�����wis� t� delet� � chatacter�� positio� th� curso� o� tha� �
�����character�� hol� dow� th� Contro� ke� an� pres� th� "G� key� �
�����T� inser� ne� characters� ente� th� "INSERT� mod� b� holdin� �
�����dow� th� Contro� ke� an� pressin� th� "V�� key�� Th� wor� �
�����"INSERT�� wil� b� displaye� a� th� to� o� th� screen� �
�����Repeatin� thi� proces� switche� th� INSER� mod� off�� Whe� �
�����yo�� hav� mad� al� th� desire� changes�� mov� th� curso� t� �
�����th� las� fiel� an� pres� <CR>� Th� Installatio� Men� wil� b� �
�����displayed once again.

12.2 INSTALL PRINTER ROUTINES.

�����Th� defaul� printe� se� u� whe� yo� initialise� th� progra� �
�����wa� a� EPSON (IBM)� I� yo� us� � differen� printer� yo� wil� �
�����nee� t� us� selectio� � t� instal� i� correctly� Th� progra� �������i� designe� t� operat� wit� a� 8� colum� printe� havin� � �
�����softwar� selectabl� compresse� prin� mod� o� abou� 1� pitch� �
�����Yo�� wil� nee� t� consul� you� printe� manua� t� determing �
�����th� contro� code� require� t� produc� compresse� prin� an� �
�����t� restor� th� syste� t� norma� printing�� O� selectin� thi� �
�����option, the screen shown will be displayed.

�����Ente� th� symbol� CHR(D1� � CHR(D2� int� th� "COMPRESSE� �
�����PRINԠ FIELD�� a� th� botto� o� th� scree� wher� D�� i� th� �
�����decima� equivalen� o� th� firs� contro� characte� an� D�� i� �
�����th� decima� equivalen� o� th� secon� contro� character�� Th� �
�����exampl� o� th� scree� show� ho� yo� woul� ente� th� sequenc� �
�����require� fo� th� ITO� 851� printer�� Now�� i� � simila� �
�����manner�� ente� th� contro� code(s� require� t� retur� th� �
�����printe� t� NORMA� mode�� I� an� o� th� contro� ar� norma� �
�����printabl� letters�� number� o� punctuatio� thes� ma�� b� �
�����include� insid� singl� quotatio� marks� E.G� I� th� sequenc� �
�����fo� compresse� prin� i� ESC[� thi� coul� b� entere� a� �
�����CHR(27)+'[7w'.

cp22
*****************************************************************

TO INSTALL THE PRINTER CODES FOR COMPRESSED PRINT
ON AND OFF IT WILL BE NECESSARY FOR YOU TO KNOW
THE APPROPRIATE CODES, THESE CAN BE OBTAINED FROM
THE PRINTER MANUAL,

FOR THE CITOH AND NEC 8023 PRINTERS THE CODES ARE ENTERED

AS FOLLOWS COMPRESSED:CHR(27)+CHR(81)
          NORMAL    :CHR(27)+CHR(78)

WHICH IS ESC 1, AND ESC N

FOR THE EPSON (IBM) PRINTERS  :COMPRESSED:CHR(15)
                             :NORMAL    :CHR(18)

WHICH IS SHIFT IN (SI) [DECIMAL 15], DC2 [DECIMAL 18]
(THE DEFAULT PRINTER IS AN EPSON)
*****************************************************************
COMPRESSED PRINT:CHR(15)                          :
NORMAL PRINT    :CHR(18)                          :

�����Th� progra� carrie� ou� � prin� tes� t� check th� validit� �
�����o� th� contro� code� yo� hav� entered�� Mak� sur� tha� th� �
�����printe� i� read� the� pres� an� ke� a� instructe� o� th� �
�����screen�� I� th� prin� patter� i� satisfactory�� yo�� hav� �
�����successfull� installe� th� printer�� I� not� re-examin� you� �
�����printer manual and repeat the installation.

12.3 RE-INITIALISE MEMORY FILES - Installation Menu Selection 3

�����Thi� men�� selectio� run� th� INITME͠ progra� whic� yo� �
�����shoul� hav� use� durin� th� origina� installatio� o� th� �
�����system�� I� shoul� no� b� necessar� t� mak� us� o� i� unles� �������yo�� ar� changin� fro� a� � bi� t� � 1� bi� computer�� say� �
�����Th� instruction� concernin� initia� installatio� appl�� t� �
�����thi� men� selection�� Not� tha� yo� wil� nee� t� chang� th� �
�����compan�� nam� an� possibl� th� printe� routine� afte� usin� �
�����this item

12.4 RESET FORM NUMBERS - Installation Menu Selection 4

�����Thi� selectio� allow� yo� t� rese� th� nex� availabl� for� �
�����number� whic� ar� store� i� th� system�� I� woul� normall� �
�����onl�� b� use� a� initia� se� u� o� i� yo� mad� � chang� i� �
�����th� numberin� syste� bein� used�� O� selectio� o� thi� item� �
�����the following menu is displayed:

cp16
+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

             THIS PROGRAM WILL RESET FORM NUMBERS

      PRESS THE KEY INDICATED TO SELECT THE FORM REQUIRED

         KEY.......................SYSTEM

         1                        INVOICE
         2                        RECEIPTS
         3                        CREDITS
         4                        CHEQUE
         R                        RETURN

+++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++
WAITING

�����Selectin� an�� ite� fro� thi� men� result� i� th� nex� �
�����availabl� numbe� use� fo� tha� for� bein� displayed� Yo� ar� �
�����give� th� opportunit� t� ente� � differen� number�� Whe� yo� �
�����hav� don� so�� pres� <CR� twice�� th� ne� numbe� wil� b� �
�����stored and the "RESET FORM NUMBERS" screen displayed.

12.5 CLEAR OUT ALL DATA FILES - Installation Menu Selection 5

�����Th� distributio� dis� contain� som� sampl� dat� i� th� �
�����variou� file� s� tha� yo� ma� mak� us� o� th� syste� �
�����immediately�� Indeed�� yo� wil� probabl� wan� t� ente� som� �
�����sampl� dat� o� you� ow� an� practic� wit� i� befor� enterin� �
�����"LIVE� data� Whe� yo� ar� read� t� pu� th� syste� t� seriou� �
�����use�� yo�� wil� nee� t� us� thi� men� t� clea� ou� al� th� �
�����files so that you may enter the real data.

�����O� selectin� thi� item�� yo� ar� warne� o� th� consequence� �
�����an� requeste� t� ente� th� correc� passwor� t� continue� Th� �
�����passwor� i� th� curren� syste� dat� i� dd/mm/y�� format� �
�����includin� th� "/'s"�� Pres� <CR� whe� th� progra� wil� chec� �
�����th� passwor� and�� i� correct�� procee� t� zer� ou� al� th� �
�����file� an� reinde� a� necessary�� Afte� � minut� o� so�� th� �
�����Installatio� Men� wil� b� displaye� again�� Not� tha� onl� �
�����th� dat� file� ar� cleare� out�� Th� compan�� details�� For� �������numbers, and printer routines are untouched.

13.  HELP - Main Menu Selection H

�����O� selectin� HELP�� severa� screen� o� informatio� ar� �
�����displaye� t� assis� yo� i� understandin� th� operatio� o� �
�����th� syste� an� th� necessit� fo� makin� backup� o� you� �
�����disks�� I� i� recommende� tha� thi� selectio� b� mad� befor� �
�����you use the system for the first time.

14.  EXIT PROGRAM - MAIN MENU - Selection E

�����Whe� yo� hav� finishe� th� processin� session� selec� optio� �
�����Рfro� th� mai� men� whe� operatio� wil� terminate�� al� �
�����file� wil� b� close� an� th� operatin� syste� promp� wil� b� �
�����displayed�� IMPORTANT� D� NO� REMOV� TH� DISKETTE� O� SWITC� �
�����OFƠ THŠ COMPUTE� WITHOU� USIN� TH� � OPTIO� FRO� THŠ MAI� �
�����MEN� T� RETUR� T� TH� OPERATIN� SYSTEM�� FAILUR� TϠ OBSERV� �
�����THIӠ INSTRUCTIO� WIL� ALMOS� CERTAINL� RESUL� IΠ CORRUPTE� �
�����FILES AND LOST DATA!

�����I� i� goo� practic� t� mak� backu� copie� o� bot� disk� �
�����afte� eac� processin� session�� usin� th� utilitie� supplie� �
�����with your operating system.

15.  PRICING CALCULATIONS

�����Th� metho� o� calculatin� price� i� on� whic� i� quit� �
�����commonl�� use� i� � wid� rang� o� industries�� Fo� eac� �
�����product� � Bas� Wholesal� pric� i� set� Fro� thi� figur� th� �
�����compute� calculate� � Recommende� Retai� Pric� (RPP�� whic� �
�����i� exactl�� twic� th� Bas� Wholesal� Price�� Individua� �
�����customer� ar� assigne� � discoun� leve� of� th� RPР- �
�����generall�� i� th� rang� o� 25%-40� dependin� o� thei� volum� �
�����o� busines� etc�� Not� tha� th� RR� doe� no� contai� Sale� �
�����Tax�� se� discussio� o� Sale� Ta� Sectio� 16�� Whe� a� orde� �
�����i� raise� fo� � particula� customer�� th� pric� (e�� Sale� �
�����Tax) to be charged is calculated as

    ( 2x Base Wholesale Prices) x (100-Discount %)/100

�����Thi� pricin� formul� ha� bee� code� directl�� int� th� �
�����comman� file� an� coul� no� b� easil� changed� nevertheless� �
�����b�� manipulatin� th� bas� wholesal� pric� an� th� discoun� �
�����level� t� customers�� mos� situation� coul� b� accomodated �
�����althoug� car� migh� nee� t� b� take� i� th� sale� ta� �
�����conten� o� Retai� sale� (se� discussio� o� Sale� Ta� Sectio� �
�����16)

�����Yo� wil� not� tha� Statement� carr� � messag� offerin� � 10� �
�����Earl� Settlemen� Discoun� (ESD)�� Th� autho� o� thi�program �
�����wa� havin� problem� wit� slo�� payin� customer� s� h� �
�����adjuste� hi� price� an� discoun� structur� t� allo� th� ver� �
�����hig� ESD�� I� worke� extremel� wel� an� improve� cas� flo� �
�����considerably�� I� yo� prefe� � lowe� leve� o� ES� o� d� no� �������wan� thi� featur� a� all�� i� i� possibl� fo� � dBAS� �
�����programmer to modify it - see Technical Note section.

�����Ther� i�� facility to produc� printe� pric� list� a� an� �
�����desire� leve� o� discoun� of� RRP�� Not� tha� thes� pric� �
�����list� ar� exclusiv� o� Sale� Tax�� i� woul� b� � simpl� �
�����matte� t� modif� thes� pric� list� t� includ� sale� ta� and� �
�����fo� tha� matter�� th� RR� wit� an� withou� Sale� Tax�� - se� �
�����Technical Notes.

16.  SALES TAX

�����Sale� Ta�� i� applie� automaticall� t� sale� i� accordanc� �
�����wit� th� rat� specifie� fo� eac� produc� i� th� "PRIC� LIST� �
�����file�� I� � custome� ha� � ta�� exemptio� o� quote� � �
�����certificate�� thi� mus� b� recorde� i� th� NAMŠ LISԠ fil� �
�����whe� n� sale� ta� wil� b� charge� an� th� sale� affecte� �
�����will be recorded as exempt sales.

�����I� accordanc� wit� regulations� Sale� Ta� i� calculate� a� � �
�����percentag� o� th� wholesal� price�� Whe� � sal� i� mad� t� � �
�����custome� wh� wil� i� tur� resel� th� goods� thi� i� entirel� �
�����straightforwar� s� tha� Sale� Ta� o� � produc� whic� i� �
�����taxabl� a� 20� woul� b� calculate� a� 20� o� th� pric� fo� �
�����whic� th� produc� i� sol� t� tha� customer�� Thi� mean� tha� �
�����th� greate� th� discount�� th� les� th� actua� amoun� o� �
�����Sale� Ta� collected� i.e.� custome� wh� ha� � discoun� leve� �
�����o� 30� wil� pa� 14� o� RR� a� Sale� Ta� bu� � custome� wh� �
�����ha� � discoun� leve� o� 40� wil� pa� onl� 12�� o� RRРa� �
�����Sales Tax. This is perfectly in order.

�����Th� situatio� i� les� clea� whe� th� custome� i� a� en� use� �
�����i.e�� whe� th� transactio� i� actuall� � retai� sale�� Th� �
�����regulation� stil� requir� tha� Sale� Ta� b� collecte� o� th� �
�����wholesal� pric� but�� i� thi� case�� ther� i� n� wholesal� �
�����pric� sale�� Th� progra� therefor� use� th� bas� wholesal� �
�����pric� (50�� RRP�� o� whic� t� calculat� Sale� Tax�� Thi� �
�����approac� ha� bee� fairl� widel� accepte� b� th� Sale� Ta� �
�����Departmen� bu� w� ca� giv� n� guarante� tha� i� wil� b� �
�����acceptabl� i� an� give� situation�� Yo� ma� nee� t� discus� �
�����thi� aspec� wit� you� Accountan� and/o� you� loca� Sale� Ta� �
�����offic� i� yo� d� no� alread� hav� � clea� ruling� Shoul� yo� �
�����wis� t� chang� th� basi� o� Sale� Ta� calculatio� i� woul� �
�����b� necessar�� t� modif� th� WORDERS� an� INVOICРcomman� �
�����files.

                  =OOOOOOOOOOOOOOOOOOOOOOOO=
pa �                       COMING ATTRACTIONS
�����W� hav� � wid� variet� o� excitin� program� alread� line� u� �
�����for future issues including:

    -    Sale� Managemen� syste� t� assis� sale� person� �
����������maximis� thei� effectivenes� i� � repea� cal� sellin� �
����������enviroment.

�����-����Comprehensive General Ledger Accounting System

�����-����Club Member
ship System

�����-����sale� prospect� generato� fo� easil� creatin� mailin� �
����������list� fro� th� TELECO� Yello� Page� (tr� i� manually� �
����������its a lot of work).

�����-����Registere� publicatio� mailin� lis� wit� regulatio� �
����������post code bundling

�����-����Comprehensiv� se� o� dis� utilitie� fo� repairin� �
����������damaged files, directories etc.

�����-����Communication� program� includin� TT٠ emulato� plu� �
����������ASCII and binary file transfer between computers.

�����-������� wid� variet�� o� spreadshee� application� fo� �
����������commerce, farmers and engineers

�����-����A comprehensive school administration system

    -    Statistical analysis programs

    -    Utilities for file compression and expansion

    -    Utilities for print spooling and Ramdisk

�����I� yo� ar� no� alread� � subscribe� t� PDS�� us� th� orde� �
�����for� i� thi� issu� s� tha� yo� don'� mis� ou� o� thes� an� �
�����other great programs.
pa �                    PART C - TECHNICAL NOTES
�����Thes� note� ar� intende� fo� th� us� o� programmer� an� �
�����experience� dBAS� user� wh� ma� wan� t� modif� th� DATAFLO� �
�����Accountin� Syste� t� sui� thei� ow� purposes�� Whils� no� �
�����exhaustive��� th堠 informatio� her� shoul䠠 assis� th� �
�����experience� reade� t� understan� ho� th� syste� operates� �
�����Informatio� i� give� abou� fil� structures� th� wa� i� whic� �
�����various fields are used and the memory variables used.

1.   FILE STRUCTURE

�����Th� followin� i� � lis� o� th� Dat� Bas� File� used�� thei� �
�����purpose, the field names and the data stored in each field.

CP33
               STRUCTURE FOR FILE: DATAFILE.DBF
              TRANSACTION FILE FOR TYPE 1 ORDERS

FLD  NAME      TYPE WIDTH     DEC       PURPOSE
001  DATE:ORD  C    008            Date order was placed
002  ACCNUM    C    004            Customer account number
003  CODE      C    009            Product code
004  ITEM      C    030            Product description
005  COST      N    009       002  Base selling price
006  TAX       L    001            Taxable (T) or not (F)
007  S:TAX     N    005       002  Sales tax %
008  INVNUM    N    005            Invoice/cartnote number
009  ORD:NUM   N    008            Customer's order number
010  ITEM:NUM  N    002            Line number on order
011  INV:DATE  C    008            Date invoice printed
012  ORD:COM   C    030            Comments entered on order
013  QTY:ORD   N    004            Quantity ordered
01���QTY:BACKϠΠ   00��           Quantit��place�o� backorder
015  METH:SHIP C    010            Method for shipping
016  COST:SHIP N    006       002  Freight charges
017  DISCOUNT  N    005       002  Discount allowed ($)
018  PACKED    L    001            (T)rue if packing slip printed
019  INVOICED  L    001            (T)rue if invoice has been
                                  printed
020  SPECIAL   L    001            (T)ru� i� Specia� pric� o� �
�����������������������������������backorde�exists. I� Ԡ� an� �
�����������������������������������QTY:BACKO<>���� indicate󠠠 � �
�����������������������������������Backorde� exists�� I� Ԡ an� �
�����������������������������������QTY:BACKO=���� indicate󠠠� � �
�����������������������������������specia젠 price���� (Note��� � �
�����������������������������������Backorde� an� � Specia� pric� �
�����������������������������������cannot co-exist.)
** TOTAL **         00152

CP7
The following files have the same structure as the DATAFILE.

    FILE                PURPOSE
HOLDATA        Transaction file for collected goods
DATATEMP       Transaction file for Cash sales
DATARCH        Archive� fil� t� hol� Backorder� an� Freigh� �
���������������charges from DATAFILE, HOLDATA and DATATEMP �.CP26
                STRUCTURE FOR FILE: LEDGER.DBF
 TRANSACTION FILE FOR STATEMENTS AND RECEIPTS AFFECTING SALES
(Eac�statemen�lin�i� �record��Cleare�t�LEDARCȠeac� month)

FLD  NAME      TYPE WIDTH     DEC  PURPOSE
001  ACCNUM    C    004            Customer account number
002  NUM       N    005            Invoice/cartnote number
003  DATE      C    008            Date on invoice
004  CREDIT    N    008       002  Amoun� o� credit�� i� credi� �
�����������������������������������transaction
005  DEBIT     N    008       002  Amoun� o� debit��� i� debi� �
�����������������������������������transaction
006  TYPE:TRAN C    004            Whethe� "INV�� o� "REC�� o� �
�����������������������������������"ESD" or "RFC"
007  USEDSTMT  L    001            (T)ru� i� thi� recor� ha� bee� �
�����������������������������������printed on a statement
008  ACCBAL    N    008       002  Last statement balance
009  SALESTAX  N    008       002  Amoun� o� Sale� Ta�� o� thi� �
�����������������������������������transaction
010  TAX:TYPE  C    001            2 if Sales Tax No. quoted
                                  ��i� Sale�  Ta�� payabl� bu� �
 �����������������������������������retail sale
                                  4 if Sales Tax payable but not
                                    a retail sale
 ** TOTAL          00056

CP25
                STRUCTURE FOR FILE:LEDARCH.DBF
             ARCHIVE FILE FOR DEBTORS TRANSACTIONS

FLD  NAME      TYPE WIDTH     DEC       PURPOSE

001  ACCNUM    C    004            Customer account number
002  NUM       N    005            Invoice/cartnote number
003  DATE      C    008            Date on invoice
00�  CREDI�    �    00�       00�  Amoun� o� credit� i� credi� �
                                  transaction
00�  DEBI�     �    00�       00�  Amoun� o� debit� i� debi� �
                                  transaction
00�  TYPE:TRA� �    00�            Whethe� "INV� o� "REC� o�
                                  "ESD� o� "RCF"
00�  USEDSTM�  �    00�            (T)ru� i� thi� recor� ha� �
                                  been printed on a statement
008  ACCBAL    N    008       002  Last statement balance
00�  SALESTA�  �    00�       00�  Amoun� o� Salesta� o� thi� �
                                  transaction
010  TAX:TYPE  C    001            2 If Sales Tax No. quoted
                                  � I� Sale� Ta� payabl� bu� �
                                    retail sale
                                  � I� Sale� Ta� payabl� bu� no� �
                                    retail sale
** TOTAL **         00056

CP35 �                STRUCTURE FOR FILE: NAMELIST.DBF
                   CUSTOMER ACCOUNT DETAILS
FLD  NAME      TYPE WIDTH     DEC       PURPOSE

001  ACCNUM    C    004            Customer account number
002  NAME      C    030            Customer's name
003  STREET    C    030            First line of address
004  CITYPC    C    003            Second line of address
005  ALTNAME   C    030            Alternate name for delivery
006  ALTSTREET C    030            First line - alternate address
00�  ALTSTREE� �    03�            Secon� lin� - alternat� �
                                  address
00�  DISCOUN�  �    00�            Customer'� discount� whol� �
                                  number %
00�  TAXNU�    �    01�            Customer� Sale� Ta� numbe� i� �
                                  applicable� I� presen� n� ta� �
                                  is charged.
01�  CONTAC�   �    01�            Nam� o� contac� perso� a� �
                                  customer's
01�  RESAL�    �    00�            (T)ru� i� buyin� fo� resale� �
                                  (F)alse i� not� Affect� Sale� �
                                  Tax rate
01�  DATENTE�  �    00�            Dat� o� las� update� syste� �
                                  assigned
013  LAST:BAL  N    008       002  *Last statement balance
014  THIRTY    N    008       002  *Thirty day balance
015  SIXTY     N    008       002  *Sixty day balance
016  NINETY    N    008       002  *Ninety day and over balance
017  STATDATE  C    008            Date of last statement
01�  NAST�     �    00�            (T)ru� i� overdu� lette� i� t� �
                                  be sent
** TOTAL **         00263

                     � SE� DISCUSSIO� I� PAR� � - SECTION 11.8.3
cp21

               STRUCTURE FOR FILE : PRICELIS.DBF
                      PRODUCT MASTER FILE

FLD  NAME      TYPE WIDTH     DEC       PURPOSE

001  CODE      C    009            Product code
002  ITEM      C    030            Product description
003  COST      N    009       002  Base Wholesale selling price
00�  TA�       �    00�       00�  Sale� Ta� rat� fo� thi� �
                                  product
00�  DAT�      �    00�            Dat� las� update� syste� �
                                  maintained
006  STOCKED   N    004            Quantity in stock
007  ORDERED   N    004            Cumulative quantity sold
008  B:ORDERED N    004            Quantity placed on backorder
009  DATE:ORD  C    008            Date of last customer order
010  DATE:BO   C    008            Date of last backorder
011  LAND:COST N    009       002  In-store cost
** TOTAL **         00099
CP27 �
                 STRUCTURE FOR FILE : RFC.DBF
        TRANSACTION FILE FOR GOODS RETURNED FOR CREDIT

FLD  NAME      TYPE WIDTH     DEC       PURPOSE
001  ACCNUM    C    004            Customer account number
002  CODE      C    009            Product code
003  ITEM      C    030            Product description
004  REASON:RCFC    030            Reason given for return
005  DATE:RCF  C    008            Date returned for credit raised
006  CRED:NUM  N    004            Credit reference number
007  QTY:RET   N    004            Quantity returned
00�  TAX:�     �    00�            (T)ru� i� origina� sal� wa� �
                                  taxable
00�  S:TA�     �    00�       00�  Amoun� o� sale� ta� t� b� �
                                  reclaimed
01�  VALU:RF�  �    00�       00�  Actua� amoun� t� b� credite� �
                                  to customer
011   TAXABL�  �    00�       00�  Amoun� o� credi� whic� wa� �
                                  taxable
012  INV:NUM   N    005            Original invoice number
013  TAX:TYPE  C    001            2 if Sales Tax No. quoted
                                  � i� Sale� Ta� payabl� bu� �
                                    retail sale
                                  � i� Sale� Ta� payabl� bu� no� �
                                    a retail sale
** TOTAL **         00120
CP7

                STRUCTURE FOR FILE : STOCK .DBF
STOCKTAKE FILE, USED FOR RAPID UPDATING OF MAIN PRICELIST FILE

FLD  NAME      TYPE DEC            PURPOSE
001  COD       C    009            Stock code
002  QUANITY   N    007            Quantity in stock
** TOTAL **         00017
cp16

               STRUCTURE FOR FILE:  GENLED .DBF
       RECORD OF GENERAL LEDGER ACCOUNTS AND EXPENDITURE

FLD  NAME      TYPE WIDTH     DEC       PURPOSE
001  DATECHQ   C    008            Date of cheque
00�  TYP�      �    00�            Genera� Ledge� accoun� �
                                  category
003  AMTCHQ    N    008       002  Amount of cheque or charge
004  COMM      C    030            Comments
005  DATE      C    008            Date entered
006  PAYEE     C    030            Cheque Payee
007  CHQNUM    N    010            Cheque number
00�  PRESENTE� �    00�            (T)ru� i� chequ� ha� bee� �
                                  presented
** TOTAL **         00101

2.   INDEX FILES
�����The following index files are used:
�     FILE           DATABASE FILE            INDEXED FIELD

    CHQNUM.NDX     GENLED                   CHQNUM
    GENTYPE.NDX    GENLED                   TYPE
    NAME           NAMELIST                 NAME
    NAMENUM        NAMELIST                 ACCNUM
    PRICECOD       PRICELIS                 CODE

3.   MEMORY FILES

�����The following Memory files are used:

    FILE           FIELDS                   CONTENTS
    CONSTANT.MEM   PINVNUM        Next available Invoice number
                   POINTER�       Fil� pointe� use� i� som� �
                                  programs
                   POINTER�       Fil� pointe� use� i� som� �
                                  programs
                   POINTER�       Fil� pointe� use� i� som� �
                                  program� (Note� POINTE� �
                                  variable� i� som� programs� �
                                  th� store� value� ar� no� �
                                  changed by the programs.)
    CREDIT.ME�     CREDIT.NU�     Nex� availabl� Credi� not� �
                                  number
    GENLED.MEM     CHQNUM         Next available cheque number
    NAME.MEM       LINE1          (
                   LINE2          (Company name and address
                   LINE3          (for Invoices, Statements
                   LINE4          (etc.

                   SLINE1         (Short version of company
                   SLINE2         (name and address for
                   SLINE3         (Statements.
                   SLINE4         (
                   SLINE5         (

                   COMPRES�       Printe� contro� cod� fo� �
                                  compressed print.
                   NORMA�         Printe� contro� cod� fo� �
                                  normal print.
    RECEIPT.MEM    CRED:NUM       Next available Receipt number

�����Al� Memor� Variable� ar� initialise� b� th� INITME� progra� �
�����whe� firs� startin� th� system�� The� ma� b� altere� throug� �
�����the INSTALL program which calls the INITMEM1 program.

4.   REPRINTING ORDERS, INVOICES AND STATEMENTS

�����N� facilit�� ha� bee� provide� i� th� progra� t� reprin� �
�����orders�� invoice� o� statements�� Whils� thi� maintain� th� �
�����accountin� integrit� o� th� system�� i� ca� b� � nuisanc� i� �
�����yo�� hav� � pape� ja� o� spil� coffe� o� th� order�� fo� �
�����example�� Yo� ma� us� dBASE'� ow� facilitie� t� reprin� an� �
�����o� thes� documents�� First�� plac� th� tw� workin� disk� i� �������thei� respectiv� drive� then�� typ� DBAS� pres� <CR>�� Whe� �
�����th� do� promp� appears�� se� th� defaul� driv� t� � an� us� �
�����the appropriate database. For example:-

�����T� reprin� a� order�� us� th� DATAFILРdatabas� an� th� �
�����REPLACE function as below:-

�����REPLACE PACKED WITH F FOR INVNUM=X
    Wher� � i� th� numbe� o� th� Packin� slip/Invoic� whic� yo� �
�����wish to reprint.

�����T� reprin� a� Invoice� US� th� DATAFIL� databas� an� REPLAC� �
�����th� INVOICE� fiel� wit� F�� T� reprin� � Statement�� US� th� �
�����LEDGER database and REPLACE the USEDSTMT field with F.

                 =OOOOOOOOOOOOOOOOOOOOOOOOOO=
pa �.HE                PUBLIC DOMAIN SOFTWARE ORDER FORM
To:  PDS Pty Ltd
    GPO Box 2245
    ADELAIDE  5001
    S.A.
    Ph (08) 211 7575

              I would like a subscription   [] @ $120.00
                    One month trial offer   [] @  $12.00

Name.............................................................
Address..........................................................
City..........................State..........Postcode............

My Cheque/Money Order/Official Order is enclosed:

Subscription - $120.00..[]    One month trial offer - $12.00 []

or charge my Bankcard/Visa/Mastercard
                             |_|_|_|_|_|_|_|_|_|_|_|_|_|_|
Expiry Date...................

Signature:..............................

DISK FORMAT REQUIRED - Tick one only

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