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<h1 style='margin-bottom:6.0pt'>How to Create Folded Booklets with Publisher
2003</h1>

Or How I got into the Publishing
Business�

by Jay �the Computer Guy� Nemrow

<h3 style='margin-bottom:6.0pt'>Jay�s Preamble</h3>

Be very, very careful what you
say to Jay when he comes to visit.�
Brenda knows better now.� She told
me that she always used a certain software package to make booklets, but that
the version she had didn�t work with her new setup.� I just happened to mention that I thought MS
Publisher could do that for her and the battle began.� She had tried Publisher before and walked
away from it because it wasn�t producing calendars that she wanted to include
in the booklets.

I decided that I would figure
out if it could be done with Publisher and nothing else.� I found out I could!!

Here�s how.

(The first booklet I did was on Publisher 2000, so it can be done that
way, too.� If you want detailed
instructions on how to make it work on 2000, let me know!)<o:p></o:p>

<h3 style='margin-bottom:6.0pt'>Creating the Document</h3>

One of the keys to a successful
booklet seems to be letting Publisher know from the very beginning that you are
making a booklet.� You do this by
clicking on Page Setup� under File on the menu bar:

<![if !vml]><img width=576 height=290
src="jaypub_files/image002.jpg" v:shapes="_x0000_i1025"><![endif]>

This will give you the Page
Setup box.� Under Publication type,
choose Booklet.� Normally, Publisher
thinks you want to do a folded booklet with letter-size paper that will create
a booklet that is 5.5� wide and 8.5� tall.�
This is the kind of booklets most of us create.

<![if !vml]><img width=542 height=413
src="jaypub_files/image004.jpg" v:shapes="_x0000_i1026"><![endif]>

If you have other requirements
(like you want a wider booklet made out of legal size paper), you can change the
paper size by clicking on the Printer and Paper tab in the Page Setup box.� When you have everything the way you want it,
click on the OK button at the bottom of the box.

You will be asked if you want to
add three pages to your publication.� I
advise you to click Yes to prevent problems that my crop up as you go along,
which will be talked about later.

An Obnoxious Jay Comment:� I
hate inch-wide margins on a folded pamphlet.�
It looks silly.� Click on Arrange
on the menu bar, select Layout Guides� and you can change your Margin
Guides.� I usually set everything to
0.5�, which looks very nice to me!

Down on the lower left corner of
the Publisher window, you will see a nifty thing that I don�t have a good name
for, so I am giving you a picture:

<![if !vml]><img width=251 height=107
src="jaypub_files/image006.jpg" v:shapes="_x0000_i1027"><![endif]>

This tells you that you have a
publication with 4 pages (which is actually everything that will be printed on
one piece of paper, front and back.� The
shaded page (hey, it�s page 1!) is the one you can see right at the moment.� If you click on one of the other pages, you
will see them.� Since you are making a
booklet, you will often see two pages in the window at once, just as if you
were looking at the open booklet!�
Groovy!

Hopefully, you are somewhat
familiar with Publisher, so I won�t go into specifics here.� Just for Brenda�s sake, I will show you how
to put a wonderful calendar on the page, since I know every home economist must
have calendars in their booklets (It is a law, as far as I�m aware).

<h3 style='margin-bottom:6.0pt'>Inserting a Wonderful Calender in your Booklet</h3>

Since I have no experience in
creating unwonderful calendars, you
will have to make do with a wonderful one, which I know a lot about (ask
anyone).� 

First, click on Insert on
the menu bar, then choose Design Gallery Object�

<![if !vml]><img width=417 height=224
src="jaypub_files/image008.jpg" v:shapes="_x0000_i1028"><![endif]>

��which will take you to the Design Gallery box
(obviously designed by home economists that know a thing or two about pretty
boxes):

<![if !vml]><img width=575 height=432
src="jaypub_files/image010.jpg" v:shapes="_x0000_i1029"><![endif]>

Here, you should select
Calendars in the left panel and then choose yourself a nice calendar to put on
your page.� You will click on the Insert
Object button when you have made your choice.

Another obnoxious Jay comment: When you are dealing with such small pages
in a folded booklet, you should use a rather unadorned calendar.� Glitzy stuff looks bad when you shrink it
down to fit the page.� (There�s my Home
Ec degree talking�)� I like the Profile
Calendar because it is very clean and there is even room to jot something in
each day!

<![if !vml]><img width=364 height=274
src="jaypub_files/image012.jpg" v:shapes="_x0000_i1030"><![endif]>

Yeah, I know, the calendar is
bigger than the page!� You will need to play
around with the little circles at the corners of the calendar to adjust its
size (just click and drag).� If you are
in a wild mood, you can click and drag the green
circle that is just above the calendar and rotate the calendar around to a
strange angle.

<![if !vml]><img width=308 height=258
src="jaypub_files/image014.jpg" v:shapes="_x0000_i1031"><![endif]>

See?� I did this by clicking and dragging one of
the corner circles (making the calendar smaller) and then rotating the calendar
around by clicking and dragging the green
circle!� I know what you want to say -- �Quit fooling around, Jay!� -- but you must
know that I recently trademarked that phrase and if you say it, you must pay me
a nickel (per person, US funds only).

<![if !vml]><img width=307 height=249
src="jaypub_files/image016.jpg" v:shapes="_x0000_i1032"><![endif]>

I finally got this thing to look
like this by moving the calendar, rather than changing sizes and rotating.� You do this by clicking and dragging on one
of the sides of the calendar.� There is a sweetspot where you will see your arrow cursor grow four smaller
arrows which tells you that if you click and drag right then, you will be
moving the calendar around.� Of course,
if you don�t hit that sweetspot just right, you will likely destroy the
calendar and all of Western civilization with it (which may or may not be a
good thing, depending on your perspective).�
Since this is just a practice booklet, tear it to shreds � civilization
will just have to cope.

This calendar is actually a table, just like the one you are likely
used to working with in Word.� Once you
have it at a size and in a position you like, you can add text inside each
little box and make it look really snazzy!�
Your supervisor will be suitably impressed and you will be offered large
cash prizes for your ingenuity (if you have any luck at all)!� It never hurts to try!

<h3 style='margin-bottom:6.0pt'>Printing your Booklet</h3>

Now, many of you have extorted
extremely nice copiers (that can print double-sided copies straight off of your
computer) from Extension so I expect you to show that this was money fabulously
well spent by having the copier print and collate the booklets for you.� (You will still need to get the secretary to
fold and staple the things.)� I can come
around and show you how and save your poor part-timers that joy of spending a
day sweating over the copier when you can have the thing do most of the work in
about two minutes!� (This has been a
gratuitous plug for Jay�s next raise.�
All rights reserved.)

I am supposing that you have
dirtied up the other three pages on your own booklet in Publisher with the text
of the Gettysburg Address or something or other because printing out the
booklet with only an askew calendar on one page will not be satisfying in the
least.

<![if !vml]><img width=379 height=408
src="jaypub_files/image018.jpg" v:shapes="_x0000_i1033"><![endif]>

When you are ready to print, PLEASE don�t just hit the little
printer icon under the menu bar!� Click File
on the menu bar and then click on Print� because that will make myself
and your part-time galley slave (that was actually my job title after high
school) much happier!� You will see this
Print box:

<![if !vml]><img width=438 height=319
src="jaypub_files/image020.jpg" v:shapes="_x0000_i1034"><![endif]>

If your printer has any capacity
to print in duplex, please click on
the Properties� button and make it so!�
The nutrition educators will bless your name and bring you cookies for
saving them the grief of spending a week trying to make a thousand fuzzy copies
of this booklet!� Let the printer do the
work!

Some of you might be concerned
that, since the computer says it is going to print four pages, that you will
get just that � four letter-sized pages that you will have to shrink down on
the copier, tape together, and finally make copies of.� (You can already see the smoke coming out of
the Records Techs� ears, can�t you?�
Remember, no smoking in public buildings!)� Rest assured that your copier/printer will
produce a paper with everything in the right place and ready to be folded (only
if you used DUPLEX, though).� When the
first one comes out right, I beg you not
to assign the 4H kids to make copies!�
There is a wonderful section of the Print box that says Copies and you
should type �ten bajillion� in there (or perhaps you need less than that) and
let your multi-million-dollar �document center� (that is how much your
supervisor said it cost her, of course) actually pay its way!

<h3 style='margin-bottom:6.0pt'>Making Bigger Booklets</h3>

Most of you will not be content
to produce just four page booklets on a single sheet of paper � you will demand
bigger things.� (We know you too
well.)� I will now reveal the PowerUser�
way of adding more pages to your booklet.

<![if !vml]><img width=334 height=241
src="jaypub_files/image022.jpg" v:shapes="_x0000_i1035"><![endif]>

You will hopefully remember the
slick way of change pages by clicking on the little numbered pages on the
lower-left part of the Publisher window (seen above).� To add more pages, you can right-click (click on the right-side
mouse button) on the last page of the booklet and click on Insert Page�
in the box that appears.� This bring you
to this Insert Page box:

<![if !vml]><img width=256 height=238
src="jaypub_files/image024.jpg" v:shapes="_x0000_i1036"><![endif]>

Usually, you can just click on
the OK button here and four new pages
will be inserted after the current
(last) page.� Of course, there are other
options here that you can explore as you like, but this is the simple way to
get the results you will likely want.

You may be wondering why
Publisher likes to use pages in groups of four, which is a good question.� In the world of booklets, four booklet pages
fit on one sheet of paper.� If you have
an eight page booklet, it fits on two sheets, and so on.� You want to add booklet pages this way so
your booklet will look good and you won�t have unintended blank pages at the
end.� Also, remember that page one is
your front cover, page two is your inside front cover, the second to the last
page is your inside back cover, and your last page is your back cover.� If you are not careful in making sure that
your booklets always have multiple of four pages, your back cover will not come
out on the correct page and it will look bad and your supervisor may take back
the money they gave you for being so smart.

<h3 style='margin-bottom:6.0pt'>The Best Printer so far�</h3>

I�ve done this in a few places
and the Xerox Document Centers that some offices have are fantastic for making
booklets.� Many of you like having a
heavier colored paper for the cover of your booklets and you often have to
print and copy those separately on many copiers.� The Xerox Document Centers can actually pull
the blank colored paper for the booklet covers off of another paper bin, print
it, and collate it right in with the regular white pages!� Too cool!�
I was able to print out a run of 50 great-looking 24-page booklets with
a light blue printed cover in just under three minutes, already collated and
ready to be folded and stapled!� I set
the whole job up on the computer, using Publisher all by itself, and just
picked up the stack of (unfolded) booklets from the copier.� You too can have the same pleasant experience
if you have the right equipment!

Now, you will need to know how
to configure your copier to produce this marvelous feat.� It is usually easy, but it is different for
each model of copier.� Feel free to call
me or bug me about it when I am in your office and I will be glad to see what
your copier can do and show you how to make perfect booklets!

<h3 style='margin-bottom:6.0pt'>Conclusion</h3>

With all of this valuable
information at your fingertips, you should now be prepared to lead a smallish
third-world country (who will we liberate next?).� Well, perhaps not, but you should be well on
your way to experimenting with creating your own booklets using Microsoft
Publisher 2003.

Of course, you can always call
Jay or any of the other computer specialists out there to assist you in any
way.

Have a great day!!

<h3>End Notes</h3>

If you want to see the actual Publisher document that I
used, it is <a href="JaypubExample.pub">here</a>.

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